SOLICITATION OF BIDS
 
FOR
WATER SUPPLIES
___________________
PUBLIC WORKS DEPARTMENT
OXFORD, MISSISSIPPI  38655
 
MAYOR
ROBYN TANNEHILL
 
BOARD OF ALDERMEN
RICK ADDY, WARD I
MARK HUELSE, WARD II
BRIAN HYNEMAN, WARD III
KESHA ATKINSON HOWELL, WARD IV
PRESTON TAYLOR, WARD V
JASON BAILEY, MAYOR PROTEM, WARD VI
JOHN MORGAN, ALDERMAN AT LARGE
 
CHIEF OPERATING OFFICER                         BART ROBINSON, P.E.
 
                   CITY ENGINEER
                 REANNA MAYORAL, P.E.
 
 
 
 
 
 
PREPARED BY:
 
CITY OF OXFORD
ENGINEERING DEPARTMENT
OXFORD, MS 38655
 
 
 
 
 
 
 
 
 
 
NOTICE TO BIDDERS
 
     Notice is hereby given that the Mayor and Board of Aldermen for the City of Oxford, Mississippi will receive written sealed bids for the purchase of supplies and materials for the City of Oxford. until the hour of 10:00a.m., Wednesday, July 5, 2023, at the City Clerk’s office at City Hall, 107 Courthouse Square, Oxford, Mississippi 38655.
   
  Bid documents of all such supplies and materials may be obtained upon request from the Engineering Dept. at City Hall, 107 Courthouse Square, Oxford, MS.  Bids should be submitted on the forms provided and prices quoted should be binding for the period from July 1, 2023 through September 30, 2023.  Bids must be in a sealed envelope and plainly marked.  Contracts for purchase will be made from the lowest and/or best bids submitted. Also, official bid documents can be downloaded from Central Bidding at www.centralbidding.com.  Electronic bids can be submitted at www.centralbidding.com.  For any questions relating to the electronic bidding process, please call Central Bidding at 225-810-4814.
 
 
The Mayor and Board of Aldermen reserve the right to reject any/or all bids, and accept or reject any part of a bid. 
 
                                                                            City of Oxford, Mississippi
 
                                                            s/s Robyn Tannehill, Mayor
                                                            s/s Ashley Atkinson, City Clerk
                                                                                
 
 
 
 
 
 
 
 
 
 
 
 
 
 
INSTRUCTIONS TO BIDDERS
 
Preparation of Proposal:  Only proposals submitted on the appropriate letterhead or Bid Proposal form will be considered.  Each proposal shall be legibly written, printed in ink or typed.  In case of conflict, words shall govern over figures.  Proposals shall clearly indicate the name or names of those persons or firms submitting such proposal and the failure to sign a proposal will disqualify the same.
 
ALL proposals shall be submitted and addressed to: 
 
City of Oxford
          Attn:  Ashley Atkinson
                   107 Courthouse Square
                   Oxford, Mississippi 38655
 
The outside of the envelope shall be clearly identified as SEALED BID and marked BID FOR WATER SUPPLIES FOR THE ENGINEERING DEPARTMENT, along with the bidder’s name and address.
 
Rejection of Proposal:  Proposals may be rejected in the case of any omission, alteration of forms, additions, or conditions not called for, unauthorized alternate bids, incomplete bids, erasures or irregularities of any kind.
 
Acceptance and/or Rejection of Bids:  Proposals will be compared on the basis of Total Base Bid or Line Item Bid, as is appropriate.  The City will consider factors such as delivery time, past performance of the bidder in doing business with the City.
 
The City reserves the right to reject any and all bids and to waive minor irregularities and technicalities, which do not detract from the best interests of the City.

General Information:  Bidders shall inform themselves with all pertinent city regulations and ordinances, state and federal laws, licenses and tax liability, which may in any manner, affect their bids and their fulfillment of the contract.  Prices quoted shall not increase during the contract period, unless otherwise noted, and any price decrease shall be credited to the City.  Price quoted shall include all delivery and shipping costs for receipt of materials and/or services at the delivery point or as noted on the bid form.  The quantities specified are NOT necessarily actual quantities proposed for immediate purchase, but are simply estimated, based on prior annual purchases by the city.  Unit prices are requested for all items listed; even though a zero (0) quantity may show that there have been no recent purchases.
 
 
 
 
 
 
 

BID FORM
 
To:  Mayor and Board of Aldermen
        City of Oxford
        Oxford, Mississippi  38655
 
From:  _______________________________
                              (Name)
            _______________________________
                            (Address)
            _______________________________
 
 
     In accordance with the published Bid Notice, the undersigned does hereby agree to furnish materials, supplies, and services to the City of Oxford, Mississippi, for the prices as shown on the attached listing.  Unless otherwise specified, prices will be F.O.B. Oxford.
 
Prices submitted will be good and valid from July 1, 2023 through September 30, 2023.
 
     Acceptance by the Mayor and Board of Aldermen shall be sufficient to constitute a valid contract.
 
     This, the ________ day of ________________, 20 _____.
 
                                                                        
 
                                                    By:   _____________________________
                                                                             (Bidder)
 
                                                            ______________________________
                                                                                     (Title)
 
 
 
 
 
 
 

To:  Equipment/Services/ Material Suppliers
 
From:  City of Oxford, Engineering Department
 
 
The City of Oxford, Mississippi, will be receiving bids until 10:00 a.m., Wednesday, July 5, 2023 at which time bids will be publicly opened at City Hall for various materials and services which include the following:
 
 
 
ITEM NO.                                                      DESCRIPTION
 
          II                                             Water Supplies