www.ascensionparish.net

CLINT COINTMENT
ascension parish president
INVITATION
 
 
Sealed bids will be received by Ascension Parish Purchasing Department, 615 E. Worthey, Gonzales, Louisiana (mailing address P.O. Box 2392, Gonzales, Louisiana 70707-2392) on April 9, 2020, at 11am. Local time and then at said office publicly opened and read aloud for the following project:
                                                                                                            
PARISH OF ASCENSION DEPARTMENT OF PUBLIC UTILITIES STATEWIDE GENERATOR 5% INITIATIVE
PROJECT ID: FEMA GRANT #1607F
 
 
 
STATEMENT OF WORK:
 
Installation of emergency generators, transfer switches, and fuel tanks along with all required electrical circuitry and connections at five discrete locations in Ascension Parish.  The work also includes minor revisions to an existing electrical service entrance serving a lift station for connection of a mobile emergency generator.  Bidders are referred to the project drawings for additional information related to transport of the generators, transfer switches, and fuel tanks (provided by the Owner) and requirements for scheduling the work.
 
Any contractor wanting to bid on this project shall hold a State License in the ELECTRICAL
CONSTRUCTION category. Any bid received after the closure time above stated will be returned unopened.
 
All Bids must be in accordance with the Contract Documents on file at the Ascension Parish Legal Department, 615 E. Worthey Road, Gonzales, Louisiana 70737.
 
Copies of Specifications, Bid Documents, Contract Documents and Construction Drawings for use in preparing Bids may be obtained from Craig Hebert Engineering, LLC, 500 Dover Blvd #300 Lafayette, LA 70503 upon payment of Ninety Five Dollars ($95.00) per set made payable to Craig Hebert Engineering, LLC or free if electronic copy requested and media provided.  Documents can be mailed to bidders with a provided shipping account number.  No refunds will be made for returned drawings.
 
Where bids are to be received on forms furnished by the awarding authority, no contract documents shall be issued to anyone except a Licensed Contractor or his authorized Representatives.  In no event shall any documents for bidding be issued later than seventy-two (72) hours prior to the hour and date set for receiving bids.
 
Each bid must be submitted in a sealed envelope bearing on the outside the name of the bidder, his/her address, contractor's state license number and the name of the project for which the bid is submitted.  If forwarded by mail, the sealed envelope containing the bid must be enclosed in another envelope addressed to the Ascension Parish Purchasing Department, 615 E. Worthey, Gonzales, Louisiana 70737, (P.O. Box 2392, Gonzales, Louisiana 70707), mailed certified mail and must be received no later than the bid opening.
 
Contractors desiring to bid shall submit to the Project Manager, with their request for Contract Documents, contract documents deposit and evidence that they hold State License of proper classification and in full force and effect.
 
Bid security in the amount of five percent (5%) of the Total Bid must accompany each Bid and shall be made payable to the Owner. 
 
The Owner reserves the right to waive any informalities or to reject any or all bids.
 
No bidder may withdraw his/her bid within forty-five (45) days after the actual date of opening thereof.
 
All questions regarding this project and the bid package shall be submitted to the Purchasing Department via [email protected] by 4pm on March 25, 2020. Responses will be coordinated with the Project Manager and posted on the www.centralauctionhouse.com by 4pm on March 30, 2020.
 
A Mandatory Pre-Bid meeting will be held at the Lamar Dixon Expo Center 4-H Building at 10:00 am on Monday March 16,2020.
 
In addition to paper bids, electronic bids and electronic bid bonds for the followings project will be downloaded by the Ascension Parish Purchasing Department.  Electronic bids and electronic bid bonds must be submitted through www.centralauctionhouse.com prior to the electronic bidding deadline.  Beginning at 11am Local time (Local time) on April 9, 2020 all bids will be downloaded.  No bids are accepted after 11am Local time.
 
 
RS 38:2218.  Evidence of good faith; countersigning
The public entity advertising for bids for work shall require the bidders to attach a certified check, cashier's check, or bid bond for not more than five percent of the contract price of work to be done, as an evidence of good faith of the bidder.  The public entity advertising for bids for work may require the bidders to attach a certified check, cashier's check, or bid bond for not more than five percent of the estimated price of supplies or materials, as evidence of good faith of the bidder.
 
To address the above requirement for electronic bids Ascension Parish Government will allow electronic bids submitted via the parish approved on-line bid site to be submitted as follows:          
A copy of the bid bond must be attached to bid document submitted electronically
The original bid bond document must be received in our office no later than 48 hours after bid opening date and time (Ascension Parish Purchasing Department, 615 E. Worthey, Gonzales, Louisiana (P.O. Box 2392, Gonzales, Louisiana 70707)
The bid-bond envelope must be clearly labeled as a “Bid Bond” with the project name, vendor’s name as it appears on the bid documents and address.
 
All addenda, Amendments, Letters of Clarification, and Withdrawal Notices will be posted online in addition to electronic copies being distributed.  Construction proposal information may be accessed via the internet at www.centralauctionhouse.com.   Users must click on Login and create a New User Registration to view and download drawings.  Once logged in, users must click on Ascension Parish Government to view current advertisement listings. This listing is titled “PARISH OF ASCENSION DEPARTMENT OF PUBLIC UTILITIES STATEWIDE GENERATOR 5% INITIATIVE”. Registered users will have access to view Project Information, submit a question concerning the project, and view the drawings.  All project specific notices are found here.  It will be the responsibility of the bidder to check for updates.  All submitted questions will be forwarded by email to the Project Manager for a response.
 
The Ascension Parish shall not be responsible if the bidder cannot complete and submit a bid due to failure or incomplete delivery of the files submitted via the internet.
 
The Parish of Ascension reserves the right to disqualify and Bid, response to a Request for Qualifications, or Request for Proposals if it is determined that the submitting business entity is not in good standing with the Louisiana Secretary of State or is not authorized to do business in the State of Louisiana.
 
Ascension Parish Government reserves the right to reject any and all bids for just cause.
 
ASCENSION PARISH GOVERNMENT
CLINT COINTMENT, PARISH PRESIDENT
 
 
 
ADVOCATE:        3/5/20, 3/12/20, 3/19/20
CHIEF:                 3/5/20, 3/12/20, 3/19/20
WEEKLY:             3/5/20, 3/12/20, 3/19/20