NOTICE TO BIDDERS
Notice is hereby given that sealed bids will be received by Vermilion Parish School Board either online at www.centralbidding.com or at the Vermilion Parish School Board Annex Building, 220 South Jefferson Street, Abbeville, Louisiana, 70510 until 4:00 P.M. Wednesday, May 4, 2016 for the following:
 
RE-ROOFING OF THE SCHOOL BOARD ANNEX  
AND
SPECIAL EDUCATION BUILDINGS
FOR THE
VERMILION PARISH SCHOOL BOARD
Abbeville, Louisiana
 
and will thereafter, be publicly opened and read aloud.  Bids received after the above-specified time for opening shall not be considered and shall be returned unopened to the sender.
 
A Pre-Bid Conference will be held at the Project Site (222 South Jefferson Street, Abbeville, Louisiana 70510) at 9:00 AM on Wednesday, April 20, 2016. All interested parties are encouraged to attend.
 
The work generally consists of the removal and replacement of existing built-up roof systems on two (2) School Board Buildings totaling approximately 22,500 square feet with new SBS Modified Bitumen Insulated Roofing Systems together with all associated Flashing and Sheet Metal. Also included is the removal and replacement of a limited amount of Architectural Composition Shingle Roofing and associated roofing underlayment as well as removal, replacement and painting of wood fascia, trim and siding only at the Special Education Building.
 
General contractors (Prime Bidders), subcontractors and material suppliers interested in bidding shall obtain complete sets of plans, specifications and bid documents at the office of The Sellers Group, 147 Easy Street, Lafayette, Louisiana 70506 (337) 232-0778 upon deposit of $100.00 for each set of documents plus postage and handling fee if applicable.  Deposit for the first set is fully refundable to all bona fide prime contract bidders and a refund of $50.00 will be made for all additional sets to general contractors and to all subcontractors and material suppliers upon return of documents in good condition not later than ten (10) days after receipt of bids. The deposit for damaged, incomplete or late returned documents may be forfeited. Partial sets of documents will not be issued.  In addition to printed plans and specifications, parties that check-out plans and specifications may, at their option, also request and acquire an electronic copy (compact disc in pdf format) set of plans, specification and Bidding Documents from the office of the Architect for an additional non-refundable fee of $15.00. Specifications and bid documents shall be available until twenty-four (24) hours before the bid opening. For convenience, complete Sets of Plans and Specifications may also be viewed online at http://www.centralbidding.com.
 
Notice: Prime Bidders (General Contractors) must register with and acquire printed plans and specifications from the office of the Architect in order to be eligible to bid the project. Any Bid submitted by a Prime Bid Contractor that has not registered with and acquired plans and specifications from the office of the Architect shall be rejected.
 
Each quotation shall be accompanied by a certified check, cashier's check, or bid bond payable to the Owner, the amount of which shall be five percent (5%) of the total amount bid (including alternates).  If a bid bond is used, it shall be written by a surety or insurance company currently on the U. S. Department of the Treasury Financial Management Service list of approved bonding companies which is published annually in the Federal Register or by a Louisiana domiciled insurance company with a least an A- Rating in the latest printing of the A.M. Best's Key Rating Guide to write individual bonds up to ten percent of policyholders' surplus as shown in the A.M. Best's Key Rating Guide.  The bid bond shall be issued by a company licensed to do business in Louisiana and countersigned by a person who is under contract with the surety company or bond issuer as a licensed agent in this state.  The certified check, cashier's check or bid bond shall be given as a guarantee that the bidder shall execute the contract, should it be awarded to him, in conformity with the contract documents.
 
The successful contractor will be required to execute Performance and Labor and Material Payment Bonds in the full amount of the contract as more fully defined in the bid documents.
 
Contractors or contracting firms submitting bids in the amount of $50,000.00 or more shall certify that they are licensed contractors under Title 37 of the Louisiana Revised Statutes (LA. R.S. 37:2150-2192) for the classification of BUILDING CONSTRUCTION or SPECIALTY, ROOFING AND SHEET METAL, SIDING and show their license number on the front of the sealed envelope in which their bid is enclosed.  Bids in the amount of $50,000.00 or more, not submitted in accordance with this requirement, shall be rejected and shall not be read.  If the contract price is less than $50,000.00, the contractor need not be licensed.  Any bid submitted that does not require the contractor to hold a license shall state the exemption on the bid envelope.  Additional information relative to the licensing may be obtained from the Louisiana State Licensing Board for Contractors, Baton Rouge, Louisiana.
 
Bidder is required to comply with provisions and requirements in accordance with LA. R. S. 38:2212(B)5.  No bid may be withdrawn for a period of forty-five (45) days after receipt of bids, except under the provisions of LA. R.S. 38:2214.
 
Each bid shall be submitted only on the Bid Form included in the Specifications.
 
The Owner reserves the right to reject any and all quotations or any portions thereof for just cause. In accordance with LA R. S. 38:2212(B)(1), the provisions and requirements of this Section, those stated in the invitation to bids, and those required on the bid form shall not be considered as informalities and shall not be waived by any public entity.
 
Any person with disabilities requiring special accommodations must contact Vermilion Parish School Board Administrative Offices no later than seven (7) days prior to bid opening.
 
 
Vermilion Parish School Board
 
Jerome Puyau
Superintendent
 
 
Publish Dates: April 6, 13, 20, 2016
 
 

Additional Notes/Requirements

A Pre-Bid Conference will be held at the Project Site (222 South Jefferson Street, Abbeville, Louisiana 70510) at 9:00 AM on Wednesday, April 20, 2016. All interested parties are encouraged to attend. Notice: Prime Bidders (General Contractors) must register with and acquire printed plans and specifications from the office of the Architect in order to be eligible to bid the project. Any Bid submitted by a Prime Bid Contractor that has not registered with and acquired plans and specifications from the office of the Architect shall be rejected.