Notice is hereby given that sealed or electronic bids will be received by the Mayor and City Council of the City of Bay St. Louis, Mississippi for the purpose of purchasing necessary equipment for the Gas Meter MIU Retrofit Project.

Bids will be accepted until 10:00 am on Friday, September 29, 2023 for specifications entitled: “BIDS FOR GAS METER MIU RETROFIT PROJECT”.  The following are the specifications of the equipment:

1)  2-Way AMI System (Advanced Metering Infrastructure) for gas meters compatible with Sensus and American Gas Meters using 1 base station in the city to read all meters.
2)  1,100 2-watt SmartPoints for American 250, Sensus 415, American 800 and American 1,000 gas meters (quantify of each to be determined)
3)  2-Way AMI System must be capable of adding water meters in the future.
4)  Draft Annual Service Agreement for 2-Way AMI System for meters must be included.
5)  Vendor must be able to deliver and install all equipment within 1-year.  A delivery and installation period is required to be included within the proposal.

Bid specifications and procedures may be obtained by contracting the following prior to the deadline between the hours of 8:00 am and 5:00 pm, Monday through Friday:

City of Bay St. Louis
Attn:  Debbie Delcuze, Purchasing for Public Works
688 Hwy 90, Bay St. Louis, MS 39520
(228) 466-5531

Bid proposals shall be submitted by either (1) sealed envelope at this same address on or before 10:00 a.m. on Friday, September 29, 2023 or (2) by electronic submission via the reverse auction (www.centralbidding.com) that will be held starting at 10:15 a.m. on Friday, September 29, 2023.

All submittals shall have project title, company name and address information, date and time of bid proposals—all clearly indicated on the outside of the sealed envelope or in the body of the electronic submittal.  Submittals without this information may be rejected.  The City of Bay St. Louis is not responsible for any submission delivery being delayed for any reason.
Electronic document information may be obtained electronically at www.centralbidding.com.  All questions related to electronic downloads shall be directed to Central Bidding at 225-810-4814.

The reverse auction will take place at www.centralbidding.com beginning at 10:15 am and ending at 11:15 am (unless extended by anti-sniping protocols which will be in use). Any questions related to participating electronically in this reverse auction shall also be directed to Central Bidding as noted above.

Electronic bids and/or reverse auction bids may be submitted at www.centralbidding.com.  For any questions related to the electronic bidding process, please call Central Bidding at 225-810-4814.  Bids may also be submitted to the City Clerk’s Office, 688 hwy. 90, Bay St. Louis, MS 39520, on Friday, September 29, 2023 before 10:00 a.m.  If a physical sealed bid is submitted to the City Clerk’s Office, the City will open the bid prior to the reverse auction scheduled at 10:15 a.m. Friday, September 29, 2023 and read the bids publicly.

The City reserves the right to utilize “anti-sniping” for reverse auctions.  Anti-sniping is a tool that automatically extends the bid time for reverse auctions by five (5) minutes if a vendor places a bid in the final five (5) minutes of the reverse auction.  The anti-sniping effect will automatically extend the reverse auction bid time and any time a bid is placed in the last five (5) minutes of the reverse auction and can auto extend the reverse auction multiple times until the bidding on the reverse auction ends.

The City (legally represented by the Mayor and City Council) reserves the right to reject any and all bid proposals or bids on this project as well as the right to waive any informality or irregularity.

Michael Reso, City Clerk
Tel: (228) 466-5457
Email: [email protected]

Date of Advertisements: September 14, 2023 and September 21, 2023