ORDER AUTHORIZING THE PURCHASE OF VOTING MACHINES THROUGH REVERSE AUCTION AND CONTRACTING WITH CENTRAL BIDDING TO CONDUCT REVERSE AUCTION
WHEREAS, Amite County is seeking to purchase voting machines; and
WHEREAS, Amite County will be using a reverse auction as required by statute to purchase said voting machines; and
WHEREAS, Amite County is in need of assistance to conduct the reverse auction.
IT IS THEREFORE ORDERED that Amite County Board of Supervisors is authorized to contract with Central Bidding to conduct a reverse auction to purchase the voting machines.
IT IS FURTHER ORDERED, that the following notice for reverse auction be placed in the Southern Herald in its issues of August 18, 2022 and August 25, 2022 with reverse auction to be conducted as set out in the following notice, to-wit:
NOTICE OF INVITATION TO BID
Notice is hereby given that sealed or electronic bids will be received by the Board of Supervisors of Amite County, Mississippi for the purpose of purchasing VOTING MACHINES AND RELATED EQUIPTMENT FOR USE BY AMITE COUNTY, MISSISSIPPI.
BID SPECIFICATIONS (NO PRICES) will be accepted until 5:00 P.M. on Wednesday, September 7, 2022.
Bid Specifications and Procedures may be obtained by contacting the Amite County Purchasing Department at 601-657-8341, located in the Amite County Central Repair at 720 Industrial Park Road, Liberty, Mississippi, 39645 on Monday through Friday between the hours of 7:00 AM and 4:00 PM. Bid Specifications may be submitted by Sealed Envelope at the Amite County Central Repair or by Electronic Submittal at www.centralbidding.com.
All Sealed Bid Specifications and Procedures must be on file with the Clerk of the Board prior to or by the acceptance date and time as stated above. Specifications and Procedures must be sealed and clearly marked on the outside of the envelope as indicated: VOTING MACHINES AND RELATED EQUIPTMENT FOR USE BY AMITE COUNTY, MISSISSIPPI / BID DATE: WEDNESDAY, SEPTEMBER 7, 2022 BY 5:00 P.M. Submissions not so marked are submitted at the risk of the prospective Bidder and the County assumes no responsibility for the premature opening of same by any County employee. Specifications and Procedures sent through the U.S. Mail or delivered in person are done so at the risk of the prospective bidder and should be addressed and/or delivered to the Amite County Board of Supervisors, in care of the Chancery Clerks Office, P. O. Box 680, Liberty, MS 39645. The County is NOT responsible for submissions that are delivered in person or arrive in the mail after the designated opening time.
All Electronic Bid Specifications and Procedures may be obtained and submitted electronically at www.centralbidding.com. For questions relating to electronic downloads and submittals and/or the bidding process, please call Central Bidding at 225-810-4814. Bid Specifications and Procedures will be evaluated and vendors submitting acceptable Specifications and Procedures will be invited by email (no later than Thursday, September 8, 2022) to submit PRICED BIDS.
BOSBOARD ORDERS2022August 2022 Orders (12)
FINAL BIDDING WILL BE HELD BY ELECTRONIC REVERSE AUCTION ON FRIDAY, SEPTEMBER 9, 2022, AT www.centralbidding.com BEGINNING AT 10:00 AM AND ENDING AT 10:30 AM (CST).
ELECTRONIC BIDS and/or REVERSE AUCTION bids may be submitted at www.centralbidding.com. For any questions related to the electronic bidding process, please call Central Bidding at 225-810-4814. SEALED BIDS may be submitted in the Board Room at the Amite County Courthouse, Liberty, MS on Friday, September 9, 2022 between the hours of 10:00 AM and 10:30 AM and will be included in the “live” reverse auction. After careful consideration the Amite County Board of Supervisors will officially award the bid at the next scheduled Board meeting on MONDAY, SEPTEMBER 12, 2022.
If the agency is closed for any unforeseen reason, which closure prevents the acceptance, opening of Sealed or Electronic bids, or the live Reverse Auction at the advertised date and time, all bids shall be publicly opened and read aloud on the next business day that the agency shall be open and at the previously advertised time. All reverse auctions shall begin on the next business day that the agency shall be open and at the previously advertised time. The agency shall not be held responsible for the receipt of any bids for which the delivery was attempted and failed due to the closure of the agency as a result of a Force Majeure Event. Each vendor/contractor shall be required to ensure the delivery and receipt of its sealed and/or electronic bid by the agency prior to the new date and time of the bid opening.
The Board expressly reserves the right to accept or reject any or all bids, or any part of any or all bids based on a lowest and best bid determination in the best interest of the County. The Board reserves the right to waive informalities.
The County reserves the right to utilize “anti-sniping” for reverse auctions. Anti-sniping is a tool that automatically extends the bid time for reverse auction by five (5) minutes if a vendor places a bid in the final five (5) minutes of the reverse auction. The anti-sniping effect will auto extend the reverse auction bid time any time a bid is placed in the last five (5) minutes of the reverse auction and can auto extend the reverse auction multiple times until the bidding on the reverse auction ends.
By Order of the Board of Supervisors of Amite County, MS
WITNESS my hand and official seal of office, this the 1st day of August, 2022