Notice to Bidders

Sealed bids will be received by the Madison Parish School Board, 301 South Chestnut Street, Tallulah, Louisiana until 12:00 p.m. Wednesday, September 29, 2010 and read out loud for the following project:

Partial Roof Replacement at Tallulah Elementary School
1100 Johnson Street
Tallulah, Louisiana 71282
and
Total Roof Replacement at the Madison Parish School Board Office
301 South Chestnut Street
Tallulah, Louisiana 71282

Upon deposit of $50.00 for each set, complete Bidding Documents may be obtained from HERBERT LAND ARCHITECT INC, c/o Cedrick Hemphill, Project Manager, 1900 Stubbs Avenue, Suite A, Monroe, Louisiana 71201, PH: (318) 322-2694, FAX: (318) 322-2695. The deposit on the first set is fully refundable to all bonafide prime Bidders upon return of the documents in good condition, no later than ten (10) days after receipt of bids. The deposit of all other sets of documents will be refunded at 50% upon return of documents as stated above. A separate check in the amount of $10.00 for postage and handling must accompany requests for plans to be mailed.
A mandatory pre-bid conference for interested Contractors will be held at 10:00 a.m. on Thursday September 16, 2010 at the Madison Parish School Board Office, 301 South Chestnut Street, Tallulah, LA followed by a meeting at Tallulah Elementary School. Bids shall only be accepted from Bidders who attend this meeting at both sites.
All bids must be accompanied by bid security equal to five percent (5%) of the sum of the base bid and all alternates, and must be in the form of a certified check , cashier’s check or bid bond written by a company licensed to do business in Louisiana, countersigned by a person who is licensed as an insurance agent in this State and who is residing in this state. No Bid Bond indicating an obligation of less than five percent (5%) by any method is acceptable.
The Successful Bidder will be required to furnish a performance and payment bond written by a company licensed to do business in Louisiana, and shall be countersigned by a person who is contracted with the surety company or bond issuer as agent of the company or issuer, and who is licensed as an insurance agent in this state and who is residing in this State, in an amount equal to 100% of the contract amount.
Only contractors licensed according to Contractor’s Licensing Law, R.S. 37:2151-2163, shall be considered if his bid is greater than $ 50,000.00 and shall show his license number on exterior of the bid envelope and above his signature or the signature of his duly authorized representative.
No bid may be withdrawn for a period of forty-five (45) days after receipt of bids per Louisiana Revised Statue 38:2215(A).
The Owner reserves the right to reject any and all bids in accordance with the bid law.
MADISON PARISH SCHOOL BOARD
______________________________
Samuel Dixon, Superintendent
Publication Dates:
September 1, 2010
September 8, 2010
September 15, 2010

Additional Notes/Requirements

see attachments below