Parish of Ascension
www.ascensionparish.net

CLINT COINTMENT
ascension parish president
 
 
Bid Notice
 
Sealed bids will be received by Ascension Parish Government at the Ascension Parish Government Purchasing Office, 615 E. Worthey Street, Gonzales, Louisiana 70737 (mailing address P. O. Box 2392, Gonzales, Louisiana 70707-2392) until 2:00 p.m. CST on October 26, 2021. Bids received after the closure time, as stated herein, will be returned unopened. Bids will be publicly opened and read aloud for the construction project entitled.
 
                 AP Jail Electrical Upgrades Phase 1 Donaldsonville, LA
     Project No: (PM-21-09-001)
 
STATEMENT OF WORK:
Demo existing lighting contractors and associated controls that are not to be re-used.
Contractor shall provide complete and functional MTI Control System capable of centralized control of the following:  
 
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Where bids are to be received on forms furnished by the awarding authority, no contract documents shall be issued to anyone except a Licensed Contract or his/her authorized representatives. In no event shall any documents for bidding be issued later than seventy-two (72) hours prior to the hour and date set for receiving bids.
 
Each bid must be submitted in a sealed envelope bearing on the outside the name of the bidder, his/her address, contractor’s state license number and the name of the project for which the bid is submitted. If forwarded by mail, the sealed envelope containing the bid must be enclosed in another envelope addressed to Ascension Parish Purchasing, 615. E Worthey Roade Gonzales, LA 70737 (P.O. Box 2392, Gonzales, Louisiana 70707), mailed certified mail and must be received no in our office no later than the bid opening.
 
Contractors desiring to bid shall submit to the Engineer, with their request for Contract Documents, contract documents deposit and evidence that they hold State License of proper classification and in full force and effect.
 
Bid security in the amount of five percent (5%) of the Total Bid must accompany each bid, and shall be made payable to the owner.
 
The owner reserves the right to waive any informalities or to reject any or all bids.
 
No bidder may withdraw his/her bid within forty-five (45) days after the actual date of opening thereof.
 
 MANDATORY Pre-Bid conference (s) will be held at 10:00 am CST on October 14, 2021 on-site at the Ascension Parish Jail Located at: 2384 Lemanville Cutoff Rd, Donaldsonville, LA 70346. 
 
 
 All Questions regarding this project and the bid packages shall be submitted to the Purchasing Department via [email protected] by 4:00 p.m. CST on October 19, 2021.  Responses will be coordinated with the Project Engineer and Posted on the www.centralauctionhouse.com  by 5:00 p.m. CST on October 21, 2021. 
 
In addition to paper bids, electronic bids and electronic bid bonds for the following project will be downloaded by the Ascension Parish Purchasing Department. Electronic bid bonds must be submitted through www.centralauctionhouse.com prior to the electronic bidding deadline. Beginning at 2:00 pm local time on October 26, 2021 all bids will be downloaded. No bids are accepted after 2:00 pm local time.
 
RS 38:2218.  Evidence of good faith; countersigning:


The public entity advertising for bids for work shall require the bidders to attach a certified check, cashier's check, or bid bond for not more than five percent of the contract price of work to be done, as an evidence of good faith of the bidder. The public entity advertising for bids for work may require the bidders to attach a certified check, cashier's check, or bid bond for not more than five percent of the estimated price of supplies or materials, as evidence of good faith of the bidder.
 
To address the above requirement for electronic bids, Ascension Parish Government will allow electronic bids submitted via the parish-approved online bid site to be submitted as follows (Refer to L.R.S. 38:2212):
 
A copy of the bid bond MUST be attached to the bid documents submitted electronically.
The original bid bond document must be received in our office no later than 48 hours after bid opening date and time.
The bid bond envelope must be clearly labeled as a Bid Bond with the project name, the vendor’s name as it appears on the bid documents and the vendor’s address.


 
 
 
All addenda, Amendments, Letters of Clarification, and Withdrawal Notices will be posted online in addition to electronic copies being distributed. Construction proposal information may be accessed online at www.centralauctionhouse.com. Users must click on Login and create a New User registration to view and download drawings. Once logged in, users must click on Ascension Parish Government to view current advertisement listings. This Listing is titled “AP Jail Electrical Upgrades Phase 1 Donaldsonville, LA (PM-21-09-001)”. Registered users will have access to view Project Information, submit a question concerning the project, and view the drawings. All project specific notices are found here. It will be the responsibility of the bidder to check for updates. All submitted questions will be forward by email to the Project Manager and the Project Engineer for a response.
 
 
 
The Ascension Parish Government shall not be responsible if the bidder cannot complete and submit a bid due to failure or incomplete delivery of the files submitted via the internet.
 
 
No bidder may withdraw his bid within forty-five (45) days after the actual date of opening thereof.
 
 
Ascension Parish Government reserves the right to reject any and all bids for just cause.
 
Ascension Parish Government
Clint Cointment, Parish President
 
CHIEF -                Please publish - 9/30/2021, 10/7/2021, and 10/14/2021
WEEKLY-             Please publish - 9/30/2021, 10/7/2021, and 10/14/2021