SECTION 00100
INVITATION
 
Sealed bids will be received by Ascension Parish Government Purchasing Department, 615 E. Worthey St., Gonzales, Louisiana 70737 (mailing address P.O. Box 2392, Gonzales, Louisiana 70707-2392) on March 21, 2019 @ 10:00 A.M., and then at said office publicly opened and read aloud for construction of the project described as follows:
 
ASPHALTIC CONCRETE
RECONSTRUCTION & OVERLAY IMPROVEMENTS.
2019
ENG-19-012
Parish of Ascension
 
STATEMENT OF WORK:
Asphaltic concrete roadway reconstruction, overlay improvements, and ancillary work elements are anticipated to be implemented throughout the Parish of Ascension on a Task Order basis.
 
All Bids must be in accordance with the Contract Documents on file at the Ascension Parish Purchasing Department, 615 E. Worthey Street, Gonzales, Louisiana 70737.
 
Copies of Specifications, Bid Documents, Contract Documents and Construction Drawings for use in preparing Bids may be obtained from Ascension Parish Department of Public Works (DPW), 42077 Churchpoint Road, Gonzales, Louisiana 70737, 225-621- 8543, upon payment of Fifty Dollars ($50.00) (or free for electronic copy with contractor   provided   media)             per set made payable to ASCENSION PARISH GOVERNMENT. Documents can be mailed to bidders for an additional $5.00 per set. No refunds will be made for returned drawings.
 
Where bids are to be received on forms furnished by the awarding authority, no contract documents shall be issued to anyone except a Licensed Contractor or his authorized Representatives. In no event shall any documents for bidding be issued later than seventy-two (72) hours prior to the hour and date set for receiving bids.
 
Each bid must be submitted in a sealed envelope bearing on the outside the name of the bidder, his/her address, contractor's state license number and the name of the project for which the bid is submitted. If forwarded by mail, the sealed envelope containing the bid must be enclosed in another envelope addressed to the Ascension Parish Purchasing Department, 615 East Worthy Road, Gonzales, Louisiana 70737(P.O. Box 2392, Gonzales, Louisiana 70707), mailed certified mail and must be received no later than the bid opening.  Contractors desiring to bid shall submit to the Owner, with their request for Contract Documents, contract documents deposit and evidence that they hold State License of proper classification and in full force and effect.
 
Bid security in the amount of five percent (5%) of the Total Bid must accompany each Bid, and shall be made payable to the Owner.
 
The Owner reserves the right to waive any informalities or to reject any or all bids.
 
No bidder may withdraw his bid within forty-five (45) days after the actual date of opening thereof.
 
All questions regarding this project and the bid package shall be submitted to the Purchasing Department via [email protected] by 9:00 AM on March 6, 2019. Responses will be coordinated with the Project Engineer and posted on the centralauctionhouse.com web site by 5:00 PM, on March 11, 2019.
 
A Mandatory Pre-Bid meeting will be held at the Ascension Parish Department of Public Works, 42077 Churchpoint Road, Gonzales, Louisiana 70737 (Conference room) at 9:00 AM on March 6, 2019.
 
In addition to paper bids, electronic bids and electronic bid bonds for the followings project will be downloaded by the Ascension Parish Purchasing Department.  Electronic bids and electronic bid bonds must be submitted through www.centralauctionhouse.com prior to the electronic bidding deadline.  Beginning at 10:00 AM (CST) on March 21, 2019 all bids will be downloaded. No bids are accepted after 10:00 AM
 
RS 38:2218.  Evidence of good faith; countersigning
< > A oyof thebid bondmust be attached to bid document submitted electronically
< >Ascension Parish Purchasing Department, 615 East Worthy Road, Gonzales, Louisiana 70737 (P.O. Box 2392, Gonzales, Louisiana 70707))www.centralauctionhouse.com.  Users must click on Login and create a New User Registration to view and download drawings.  Once logged in, users must click on Ascension Parish Government to view current advertisement listings.  This listing is titled “ASPHALTIC CONCRETE RECONSTRUCTION & OVERLAY IMPROVEMENTS-. 2019 “. Registered users will have access to view Project Information, submit a question concerning the project, and view the drawings. All project specific notices are found here.  It will be the responsibility of the bidder to check for updates. All submitted questions will be forwarded by email to the Project Manager and the Project Engineer for a response.
 
The U.S. Department of Transportation (DOT) operates a toll free “Hotline” Monday through Friday, 8:00 a.m. to 5:00 p.m., Eastern Time. Anyone with knowledge of possible bid rigging, bidder collusion, or other fraudulent activities should call 1-800-424-9071.  All information will be treated confidentially and caller anonymity will be respected.
 
The Ascension Parish shall not be responsible if the bidder cannot complete and submit a bid due to failure or incomplete delivery of the files submitted via the internet.
 
The Parish of Ascension reserves the right to disqualify any Bid , response to a Request for Qualifications, or Request for Proposals if it is determined that the submitting business entity is not in good standing with the Louisiana Secretary of State or is not authorized to do business in the State of Louisiana.  Ascension Parish Government reserves the right to reject any and all bids for just cause.
 
 
Ascension Parish Government
Kenny Matassa, Parish President