Sealed bids will be received by the St. Mary Parish Library System, 206 Iberia Street, Franklin, Louisiana 70538-4906, until the hour of Two o’clock (2:00 P.M.), local time, on the afternoon of Thursday, April 15, 2021 at which time bids will be publicly opened and read aloud for the Renovations and Additions to Berwick Branch Library, 3527 Fourth Street, Berwick, Louisiana 70342.

Per RS37:2163, bids shall be submitted in an envelope displaying the Contractor’s license number, except bids submitted electronically which the contractor may submit an authentic digital signature on the electronic bid proposal accompanied by the contractor’s license number.

It is highly recommended that the envelope be sealed and displays legibly on the exterior, the following:

1. Addressed to the Owner
2. Name of the Project
3. Contractor’s name and address
4. Sealed Bid Enclosed

Official bid documents can be downloaded from Central Bidding at www.centralbidding.com. 
 
Electronic bids and/or reverse auction bids can be submitted at www.centralbidding.com.  For any questions relating to the electronic bidding process, please call Central Bidding at 1-225-810-4814.
 
No Contract Documents will be provided by the Architect or Owner.

Bid prices shall specifically EXCLUDE any and all taxes whatsoever.  Act 1029 of 1991 exempts’ local governments from state and local tax effective September 1, 1991.  Bid prices shall include any shipping charges, if applicable.

Each bid shall be accompanied by a bid security of NOT less than five (5%) percent of the total bid amount..

Said amount shall be in the form of a Bid Bond, Certified Check, or Cashier’s check drawn on a bank insured by the Federal Deposit Insurance Corporation payable to the St. Mary Parish Library System.

The successful bidder shall be required to furnish the owner with a performance bond for 100% of the contract amount prior to the issuance of a contract to perform the work. No bid may be withdrawn for a period of 45 days after receipt of bids. The time of completion of this project is prime importance. All of the work required shall be completed within Three Hundred (300) Calendar Days from the Notice to Proceed. Should the Contractor neglect, refuse to complete the work or obtain approval from the State Fire Marshal’s Office for occupancy on the date above, the Owner shall have the right to deduct from and retain out of such moneys which may be due or which may become due and payable to the Contractor, as scheduled in the Instruction to Bidders, for each and every day that such completion of the work is delayed beyond the prescribed dates, as liquidated damages and not as a penalty. If the amount due and to become due from the Owner to the Contractor is insufficient to pay in full any such liquidated damages, the Contractor shall pay the Owner the amount necessary to the effect such payment in full. Provided, however that the Owner shall promptly notify the Contractor in writing of the manner the amount retained, deducted, or claimed as liquidated damages was computed.
 
Bids must be submitted on the Louisiana Uniform Public Works Bid Form furnished with the Bidding Documents. Bid sheets will be issued only to contractors and/or subcontractors licensed in accordance with the provisions of R.S. 37:2150 through 2173 of the Louisiana Legislature.  Contractors desiring to bid shall submit their Louisiana Contractor’s License Number as evidence that they hold a license for BUILDING CONSTRUCTION that is in full force and effect.

Bids will only be accepted from Contractors attending a MANDATORY ON-SITE PRE-BID CONFERENCE scheduled for 10:00 A.M., Thursday, April 1, 2021 at Berwick Branch Library, 3527 Fourth Street, Berwick, LA 70342. Late arrivals and early departures shall disqualify a Contractor from bidding.
 
The Owner reserves the right to reject any and all bids for just cause.
 
St. Mary Parish Library System

Don T. Caffery, President
Julie Champagne, Library Director