UNION COUNTY ROAD DEPARTMENT
 
 
 
  (1) ONE or MORE 4 WHEEL DRIVE WHEEL LOADER(S) FOR THE UNION COUNTY ROAD DEPARTMENT.
 
December 11th, 2024
10:00 A.M.
 
Product Specifications
 4 WHEEL DRIVE WHEEL LOADER 
INSTRUCTIONS TO BIDDERS
 
Bids will be accepted by the Union County Board of Supervisors (Board) or designee at www.centralbidding.com, or in person at 108 E. Main St. New Albany, MS 38652 until ___10:00____A.M. on Wednesday December 11th, 2024, for the purchase of:
 
One or more 4 WHEEL DRIVE WHEEL LOADER(S) FOR THE UNION COUNTY ROAD DEPARTMENT. 
Only bids made on forms furnished by the Union County Board of Supervisors or electronic bids at www.centralbidding.com will be considered. Questions or comments may be directed to Scotty Wigington on 662-316-1750, or [email protected], no later than 3:00 P.M. Monday December 9th, 2024. Any questions regarding the online bidding process shall be directed to Central Bidding at 1-225-810-4814. Attention: Finley Ward.
 
It is the intent of the Union County Board of Supervisors that the specifications obtain a product that will adequately meet the needs of Union County while promoting the greatest extent of competition possible. Further, it is not the intent of these minimum specifications to eliminate any domestic manufacturer or unnecessarily restrict competition.
 
THE MANUFACTURER SHALL HAVE PRODUCED WHEEL LOADER(S) FOR A PERIOD OF AT LEAST 15 CONSECUTIVE YEARS PRIOR TO THE DATE OF THIS BID’S PUBLICATON.  APPROPRIATE MANUFACTURER LITERATURE MUST BE SUBMITTED WITH YOUR BID TO SUBSTANTIATE COMPLIANCE WITH SPECIFICATIONS. BIDS WHICH FAIL TO INCLUDE NECESSARY LITERATURE, OR CONTAIN LITERATURE THAT CONTRADICTS BID ASSERTIONS, MAY BE REJECTED.
 
The Union County Board of Supervisors reserves the right to reject all bids. The Board also reserves the right to reject all bids based on errors in formula(s).
 
The Board reserves the right to waive minor technicalities on bid proposals when it is in the best interest of Union County. If the award is made by the Board, a Purchase Order will be forwarded to the successful bidder. Any action taken by a bidder prior to receipt of the properly executed Contract and/or Purchase Order document by the Union County Purchase Officer will be at the bidder’s OWN RISK and the Union County Board of Supervisors will not be liable for such action.
 
All submitted bids must be honored for a minimum of 60 days after the bid opening date to allow proper time for the Board to evaluate the proposals, make an award decision, and initiate the Purchase Order process.
 
Upon delivery and acceptance by Union County, and upon receipt of an invoice, Union County shall remit payment in full within 45 days.
 
 
 
PROPOSAL FOR BID
 
 
 
Pursuant to your advertisement sealed bids and electronic bids will be accepted until 10:00_
 
A.M., December 11th_2024, I/We __________________­­­­­_________________ residing
 
at____________________ __________________________ do submit our bid for furnishing the following in accordance with Union County specifications. This proposal is made without collusion on the part of any person, firm, or corporation.
 
Our prices are quoted in FIGURES ONLY for furnishing such, FOB Union County Road Department as listed below.
 
DELIVERY REQUIREMENTS:  DELIVERY MUST BE MADE ON OR BEFORE THE DATE SPECIFIED IN BID.
 
NOTE: IN THE EVENT THE LOWEST AND BEST BID FAILS TO MEET THE DELIVERY REQUIREMENT SPECIFIED IN BID, THE AWARD MAY BE GIVEN TO THE SUBSEQUENT LOWEST BID MEETING SPECIFICATIONS, READVERTISED, OR CANCELED.
 
All bids received will be evaluated for compliance with the bid requirements and specifications. The award will be made based on the lowest and best, meeting Union County's specifications and bid requirements. If extensions are found to be incorrect, the unit figure will be used to determine the final bid.
 
 
The specifications herein describe the minimum acceptable features and performance requirements. Bidders must thoroughly read and understand these specifications prior to proposal submission. All proposals must be submitted on Union County’s form provided. Bidders shall complete the specification column with a yes or no to indicate if the item being proposed by the Bidder is exactly as specified. If an item is left blank, Union County will assume the Bidder cannot meet the specifications and may cause rejection of the proposal. By checking any of the “NO” spaces the Bidder states that the product being proposed does not conform to that specification. All variations and/or exceptions must be documented, referencing applicable paragraph(s), and supplied on a separate page titled “Exceptions”. If Union County determines by any means that exceptions exist which were not identified on such list, then that proposal will be disqualified as being non-responsive. If no exceptions are taken, it will be assumed that the proposal meets all specifications.  Failure to provide the exact wheel loader specified will disqualify said bidder. Each bidder must include within their solicitation packet current published manufacturing specification documents.
 
 
 
 
 
 
 
4 Wheel Drive Wheel Loader
Suggested Bid Specifications
 
SCOPE:  It is the intent of this specification to describe a wheel loader with the following minimum specifications considered necessary to perform the work assigned. 
SUGGESTED BID SPECIFICATIONS
Bidder Shall Complete the Following
If No, State Specifically the Item being Offered
 
                                                                                Bidder Shall Complete the following:
                                                                                                                                     Yes         No
120 Horsepower Engine minimum, 4cyl EPA Final Tier 4/EU Stage V         ____      ____   
21,000 lbs. minimum operating weight                                                           ____      ____
Minimum 2.75 cu yd. Bucket with bolt on cutting edge -Pin on Bucket          ____      ____
Limited slip or locking differential                                                                     ____      ____   
20.5 R25 Tires                                                                                                 ____      ____    
Oil Disc Brakes                                                                                               ____      ____
Sound – Suppressed ROPS lockable Cab                                                     ____      ____    
Windshield Wipers w/washers, front and rear                                               ____      ____   
Air Ride Seat with Arm Rest                                                                            ____      ____    
Multiple Position steering wheel                                                                      ____      ____   
Heat, Air, and Defroster                                                                                   ____      ____   
12-volt system minimum                                                                                   ____      ____   
Drawbar & Pin                                                                                                  ____      ____   
Backup Alarm                                                                                                   ____      ____   
Automatic Bucket Return to Dig and Bucket self-leveling                              ____      ____   
Horn                                                                                                                 ____      ____   
Rearview mirrors & Rearview camera w/single monitoring system               ____      ____   
Key Switch – Ignition                                                                                       ____      ____   
Seat Belts (Hi-Viz)                                                                                           ____      ____   
Crankcase Guard                                                                                            ____      ____   
Locking Engine Doors                                                                                     ____      ____   
Warranty: 60 months – 3000 hours premier warranty                                   ____      ____   
Parts Book & Operators Manual                                                                      ____      ____   
Quick Change Attachment Mount                                                                  ____      ____      
In Cab Gages                                                                                                  ____      ____                                                                                                          
DEF Tank with Gages                                                                                      ____      ____                                                                                                          
Ergonomic in Cab Joystick Controls                                                              ____      ____                                                                                         
Articulating Steering                                                                                        ____      ____                                                                                                                         
Min 100 AMP Alternator                                                                                   ____      ____                                                                                                                 
Minimum 106 inches Wheelbase                                                                    ____      ____                                                                                              
Driving and Work light Package                                                                      ____      ____   
Maximum Height-Over Cab 126 inches                                                          ____      ____   
Auxiliary Power Supply                                                                                   ____      ____   
Minimum Bucket Width 94 inches                                                                  ____      ____   
Minimum Fuel Tank 43 gallons                                                                       ____      ____   
Exterior Toolbox                                                                                               ____      ____   
Due to the operations of this machine, the vendor must have parts and service location within a 40-mile radius of Union County and must have a representative able to supply parts and 3 fully trained service technicians within these locations.                                                                ____     ____      
Hydrostat Transmission
36 Months or 2000 hours maintenance program.                                          ____     ____(Fluids, Filters, Oil-Changed on jobsite as needed)                          
 
 
           
GENERAL: All equipment furnished under this contract shall be new and unused, and the same as the manufacturer’s current production model.  Accessories not specifically mentioned, but necessary to furnish a complete "ready to use unit" shall be included.