NOTICE TO CONTRACTORS

Parking Lot Improvements
Morgan City Harbor and Terminal District
Morgan City, Louisiana


Sealed proposals for parking lot improvements for the Morgan City Harbor and Terminal District Office Building will be received by the Board of Morgan City Harbor and Terminal District until 11:00 a.m., local time on Wednesday, November 9, 2011, at 800 Youngs Road, Morgan City, Louisiana, 70380, at which time and place said proposals will be publicly opened and read aloud. Any proposal received after the announced closing time will be returned unopened.

All proposals must be submitted in a sealed envelope bearing the Bidder's name, address and State Contractor’s license number and must be addressed as follows:

PROPOSAL: Parking Lot Improvements
Morgan City Harbor and Terminal District
Morgan City, Louisiana

LICENSE NO.____________________________

Failure to have the license number on the envelope will be cause for not opening the proposal.

Bid documents will be posted on www.centralauctionhouse.com/rfp.php?cid=60http. To view these, download, and receive bid notices by e-mail, you will have to register with Central Auction House (CAH). Vendors/Contractors will have the option to submit their bids and bid bonds electronically or by paper copy. Any questions about this process, contact Ted Fleming with Central Auction House at 1-866-570-9620.

Bids received prior to the time of the scheduled bid opening will be securely kept unopened. No bid received after the scheduled time for opening will be considered. Bidders are cautioned to allow ample time for transmittal of bids by mail or otherwise. Bidders are urged to secure information relative to the probable time of arrival and distribution of mail at the place where the bids are to be opened. Failure of the U.S. Mail or of any express carrier or delivery service to deliver the bids timely shall not be considered due cause for the scheduled time of the bid opening to be extended.

Project Description: Work on which Base Bid proposals are invited consists of the construction of a 6” thick portland cement concrete parking lot above 2” thick granular sand base together with pavement striping, site grading, parking bumpers, curbing, drainage structures and other items of work in connection therewith. An Alternate No. 1 Bid consists of a parking canopy along the west and south parking lots.
Proposals must be submitted on the Louisiana Uniform Public Work Bid Form furnished with the contract documents. Proposal sheets will be issued only to contractors and/or subcontractors licensed in accordance with the provisions of R.S. 37:2150 through 2173 of the Louisiana Legislature. Contractors desiring to bid shall submit to the Engineer evidence that they hold license for BUILDING CONSTRUCTION AND/OR HIGHWAY, STREET AND BRIDGE CONSTRUCTION that is in full force and effect.

Every bid submitted shall be accompanied by a proposal guaranty in the form of a certified check, cashier’s check or bid bond in an amount of not less than five percent (5%) of the total amount bid and shall be made payable to Morgan City Harbor and Terminal District. All bid bonds shall be accompanied by a duly authorized power of attorney and shall be guaranteed by a surety or insurance company currently on the U. S. Department of Treasury Financial Management Service list of approved bonding companies or by a Louisiana domiciled insurance company with at least an A- rating in the latest printing of the A. M. Best’s Key Rating Guide or by an insurance company in good standing licensed to write bid bonds which is either domiciled in Louisiana or owned by Louisiana residents.

A pre-bid conference at which the scope of the project, contract time, and other requirements of the bidding and contract documents may be discussed, or any other special requirements for the project which may be discussed with prospective bidders, will be held at the office of Morgan City Harbor and Terminal District on Thursday, October 27, 2011 at 10:00 a.m., local time. A tour of the project site will be conducted immediately following the Pre-Bid Conference. All bidders are encouraged to attend the Pre-Bid Conference and the project tour.

If someone other than a corporate officer signs for the Bidder/Contractor, a copy of a corporate resolution or other signature authorization shall be required for submission of bid. Failure to include a copy of the appropriate signature authorization, if required, may result in the rejection of the bid unless bidder has complied with LA R.S. 38:2212(A)(1)(C) or LA R.S. 38:2212(O).

A Bid will be considered responsive if it conforms in all respects with the conditions and requirements of the Bidding Documents. In order to be considered responsive, the Louisiana Uniform Public Works Bid Form must; (a) be fully completed, signed and be responsive in all respects to the Bidding Documents; (b) be made on the Bid Forms provided and submitted intact.

The plans, specifications, and proposal forms may be obtained from Providence/GSE, GSE Associates, LLC, 991 Grand Caillou Road, Houma, Louisiana, 70363. In accordance with Louisiana Public Bid Law, prime bidders shall be charged a deposit of $100.00 and, upon return of the plans and specifications in good condition within ten (10) days from the bid date, shall be refunded the full deposit. All other persons requesting plans and specifications shall pay a deposit of $100.00 and shall be refunded the remainder from the cost of reproduction ($50.00) upon return of the plans and specifications in good condition within ten (10) days from the bid date. The cost of mailing, if required, shall be billed separately for an additional non-refundable $10.00 charge.

Successful bidders must register with the St. Mary Parish Sales and Use Tax Department for use tax purposes. To the extent permitted by applicable state and federal laws and regulations, the OWNER reserves the right to reject any and/or all proposals for just cause.

THUS DONE on the 12th day of September, 2011.


/s/ Jerry Gauthier
Jerry Gauthier, President
Morgan City Harbor and Terminal District


PUBLISH (3):

October 10, 2011
October 17, 2011
October 24, 2011