Parish of Ascension
www.ascensionparish.net

CLINT COINTMENT                                                                        CYNTHIA LEBLANC
ascension parish president                                                                                                    PURCHASING DIRECTOR
BID NOTICE
 
Sealed bids will be received by Ascension Parish Purchasing Department, 615 E. Worthey, Gonzales, Louisiana (mailing address P.O. Box 2392, Gonzales, Louisiana 70707-2392) on May,24,2022 until 2:00 PM Local Time and then at said office publicly opened and read aloud for the following project:
                                                                                                            
MARVIN BRAUD PUMPING STATION FLOOD PROTECTION
AND MACHINERY IMPROVEMENTS
              PM: 20-06-008
 
STATEMENT OF WORK:
 
The project consists of extending and raising the flood protection of the pumping station to elevation 12.25 NGVD including closing two existing open gaps in the station’s substructure. This work includes adding floodwalls on both ends of the station; and, installing ten back flow prevention slide gates and four flap gates; and, the removal of the existing septic tank and installation of a new septic tank system. Also, the replacement of engine exhaust and air intake systems; removal of the existing engine housings; the replacement of five catwalk segments in pump bays 1 thru 5. The addition of a new Owner furnished tank farm catwalk.
The work requires that only one pump can be offline at a time; therefore, Contractor has to schedule all work associated with each pump to be completed before another pump can be taken offline. Any work that does not interfere with pump operations may be performed continuously. The Pump Operator shall determine when a pump can be taken offline.
 
All Bids must be in accordance with the Contract Documents on file at the Ascension Parish Purchasing Department, 615 E. Worthey Road, Gonzales, Louisiana 70737.
 
Copies of Specifications, Bid Documents, Contract Documents and Construction Drawings for use in preparing Bids may be obtained from ARDURRA GROUP INC., 3012 26TH Street Metairie, Louisiana 70002, 504-504-3866, upon payment of Fifty Dollars ($50.00) per set made payable to ARDURRA GROUP, INC. or free if electronic copy requested and media provided.  Documents can be mailed to bidders with a provided shipping account number.  No refunds will be made for returned CONTRACT DOCUMENTS.
 
Where bids are to be received on forms furnished by the awarding authority, no contract documents shall be issued to anyone except a Licensed Contractor or his authorized Representatives.  In no event shall any documents for bidding be issued later than seventy-two (72) hours prior to the hour and date set for receiving bids.
 
Each bid must be submitted in a sealed envelope bearing on the outside the name of the bidder, his/her address, contractor's state license number and the name of the project for which the bid is submitted.  If forwarded by mail, the sealed envelope containing the bid must be enclosed in another envelope addressed to the Ascension Parish Purchasing Department, 615 E. Worthey, Gonzales, Louisiana (P.O. Box 2392, Gonzales, Louisiana 70707), mailed certified mail and must be received no later than the bid opening.
 
Contractors desiring to bid shall submit to the Engineer, with their request for Contract Documents, contract documents deposit and evidence that they hold State License of proper classification and in full force and effect.
 
Bid security in the amount of five percent (5%) of the Total Bid must accompany each Bid, and shall be made payable to the Owner. 
 
The Owner reserves the right to waive any informalities or to reject any or all bids.
 
No bidder may withdraw his bid within forty-five (45) days after the actual date of opening thereof.
 
Mandatory Pre-Bid Conference(s) will be held on May 10, 2022 @10:00 am as follows:
            Marvin Braud Pumping Station; 8300 State Route 3140, Sorrento, LA. 70778
             
All questions regarding this project and the bid package shall be submitted to the Purchasing Department via [email protected] by 4:00 PM on May 12,2022. Responses will be coordinated with the Project Engineer and posted on the www.centralauctionhouse.com by 4:00 PM on May 17, 2022.
 
In addition to paper bids, electronic bids and electronic bid bonds for the followings project will be downloaded by the Ascension Parish Purchasing Department.  Electronic bids and electronic bid bonds must be submitted through www.centralauctionhouse.com prior to the electronic bidding deadline.  Beginning at 2:00 PM Local Time on 24, May, 2022 all bids will be downloaded.  No bids are accepted after 2:00 PM Local Time
 
RS 38:2218.  Evidence of good faith; countersigning
The public entity advertising for bids for work shall require the bidders to attach a certified check, cashier's check, or bid bond for not more than five percent of the contract price of work to be done, as an evidence of good faith of the bidder.  The public entity advertising for bids for work may require the bidders to attach a certified check, cashier's check, or bid bond for not more than five percent of the estimated price of supplies or materials, as evidence of good faith of the bidder. 
To address the above requirement for electronic bids Ascension Parish Government will allow electronic bids submitted via the parish approved on-line bid site to be submitted as follows:          
A copy of the bid bond must be attached to bid document submitted electronically.
The original bid bond document must be received in our office no later than 48 hours after bid opening date and time (Ascension Parish Purchasing Department, 615 E. Worthey, Gonzales, Louisiana (P.O. Box 2392, Gonzales, Louisiana 70707)
The bid-bond envelope must be clearly labeled as a “Bid Bond” with the project name, vendor’s name as it appears on the bid documents and address. 
All addenda, Amendments, Letters of Clarification, and Withdrawal Notices will be posted online in addition to electronic copies being distributed.  Construction proposal information may be accessed via the internet at www.centralauctionhouse.com.   Users must click on Login and create a New User Registration to view and download drawings.  Once logged in, users must click on Ascension Parish Government to view current advertisement listings. This listing is titled “MARVIN BRAUD PUMPING STATION FLOOD PROTECTION AND MACHINERY IMPROVEMENTS”. Registered users will have access to view Project Information, submit a question concerning the project, and view the drawings.  All project specific notices are found here.  It will be the responsibility of the bidder to check for updates.  All submitted questions will be forwarded by email to the Project Manager and the Project Engineer for a response.
 
The Ascension Parish shall not be responsible if the bidder cannot complete and submit a bid due to failure or incomplete delivery of the files submitted via the internet.
 
Ascension Parish Government reserves the right to reject any and all bids for just cause.
 
Ascension Parish Government
Clint Cointment, Parish President
 
 
 
DONALDSONVILLE CHIEF:   4/28/2022, 5/5/2022, & 5/12/2022
GONZALES WEEKLY:           4/28/2022, 5/5/2022, & 5/12/2022