NOTICE TO BIDDERS
 
CONTRACT NO. 3
INSTALLATION OF GATE VALVES, METERS AND
AUTOMATIC METER READING SYSTEM
 
FOR THE
 
TOWN OF CHURCH POINT, LOUISIANA
 
Sealed bids will be received by the Town of Church Point at any time or day prior to, but no later than 10:30 a.m. central standard time on Wednesday, April 17, 2024 for the above listed project.
 
The project scope will consist of the installation of insertion valves throughout the Town of Church Point and the installation of water meters and an automatic meter reading system along with other miscellaneous work. 
 
The work related to the Automatic Metering System (AMRs) will include the installation of water meters to be read in an automated manner.  The system will consist of furnishing and installing water meters, encoders, cellular meter modules, Advanced Metering Analytics (AMA) software, software hosting, training and support necessary to furnish a cellular network meter reading system.
 
Bids may be mailed to Town of Church Point, Attn:  Valerie Clayton, Municipal Clerk, 741 South Main Street, Church Point, LA 70525, or delivered between the hours of 8:00 a.m. and 4:00 p.m. on any working day prior to the bid opening.  Bid documents may also be viewed, downloaded, and submitted online at www.centralbidding.com until the deadline listed below.
 
A non-mandatory pre-bid conference will be held on Wednesday, April 3, 2024 at 10:30 a.m. in the Town Hall, 741 South Main Street, Church Point, LA  70525.
 
All bids with a properly executed envelope, will be opened publicly, and read aloud on Wednesday, April 17, 2024, at 10:30 a.m. in the Town of Church Point Town Hall, located in Town Hall at 741 South Main Street, Church Point, Louisiana.  The construction cost estimate will be read aloud upon opening of bids.
 
The prime contractor and all subcontractors must have an active Unique Entity ID (SAM) as verified on www.sam.gov prior to beginning construction and throughout the term of the contract.
 
Funding for this project shall be through American Rescue Plan Act-Water Sector Program.  Refer to the Federal Provisions for Construction Contracts for special requirements.
 
The Owner reserves the right to reject any and all bids for just cause; such actions will be in accordance with Title 38 of the Louisiana Revised Statutes.
 
No bidder may withdraw his/her bid within forty-five (45) days after the actual date of the opening thereof.
 
The Contractor shall obtain, maintain during the life of the project, and provide to the Owner copies of the following bonds and policies which shall be obtained from surety companies which appear on the U.S. Treasury Circular 570, licensed to do business in the State of Louisiana, in the amounts and for the purpose stated and subject to the Owner’s approval.
 
1.         BID BOND:  A "Bid Guarantee" equivalent to 5% of the bid price consisting of a firm commitment, such as a bid bond, certified check, cashier's check, money order or other negotiable instrument, shall accompany each bid as assurance that the bidder will, upon acceptance of his bid, execute such contractual documents as may be required and within the time specified.
 
2.         PERFORMANCE BOND:  A performance bond of not less than 100% of the contract price shall be executed to assure the Contractor's faithful performance of the contract.
  
3.         PAYMENT BOND:  A payment bond of not less than 100% of the contract price shall be executed to assure payment as required by law of all persons supplying labor and material in the performance of the work provided by the contract.
 
Only the bids of contractors licensed under Louisiana Contractor’s Licensing Law R.S. 37:2150-2173 will be considered for bids exceeding $50,000.00.  Should the bid exceed $50,000.00, contractors desiring to bid shall submit evidence that they hold license of proper classification of “Municipal and Public Works Construction” in full force and effect at the time drawings, specifications and forms are requested from the office of the Engineers. 
 
Contract documents may be obtained at the office of McBade Engineers & Consultants, LLC, 327 Iberia Street, Suite 5, Youngsville, Louisiana 70592, Phone Number (337) 451-5823, upon payment of one hundred dollars ($100.00) for each complete set.  Deposits on the first set of documents furnished bona fide prime bidders will be fully refunded upon return of the documents no later than ten (10) days after receipt of bids.  On other sets of documents furnished to bidders, the deposit (less actual cost of reproduction) will be refunded upon return of the documents no later than ten (10) days after receipt of bids.  They will not be mailed without such a request.  Plans and specifications shall be available until twenty-four (24) hours before the bid opening date.
 
If there are any questions regarding bidding procedures, contact McBade Engineers & Consultants, LLC, Project Engineer at (337) 451-5823.
 
 
 
RYAN MECHE
MAYOR
 
Publication Dates:  March 13, 2024, March 20, 2024, and March 27, 2024.
 

Additional Notes/Requirements

A non-mandatory pre-bid conference will be held on Wednesday, April 3, 2024 at 10:30 a.m. in the Town Hall, 741 South Main Street, Church Point, LA 70525. Construction plans and specifications are attached.