Parish of Ascension
www.ascensionparish.net

Clint Cointment                                                           Cynthia Leblanc
                 ascension parish president                                                                                      Purchasing Director
 
Division 0 – Article 1
INVITATION TO BIDDERS
 
 
Sealed bids will be received by Ascension Parish Purchasing Department, 615 E. Worthey, Gonzales, Louisiana 70737 (mailing address P.O. Box 2392, Gonzales, Louisiana 70707-2392) on Thursday, September 2, 2021 until 10:00 AM and then at said office publicly opened and read aloud for construction of the project described as follows:
 
NEW RIVER CHANNEL IMPROVEMENTS (RE-BID 2021)
EAD-15-004
East Ascension Consolidated Gravity Drainage District No. 1
Parish of Ascension 
STATEMENT OF WORK:This project consists of channel shaping and excavation of the New River Channel, including drainage excavation, clearing and grubbing, relocation of utilities, and modifications to existing drainage structures, and other items as required by the plans, contract documents and technical specifications.
 
All Bids must be in accordance with the Contract Documents on file at the Ascension Parish Purchasing Department, 615 E. Worthey, Gonzales, Louisiana 70737.
 
Copies of Specifications, Bid Documents, Contract Documents and Construction Drawings for use in preparing Bids may be obtained from H.Davis Cole & Associates, LLC (HDCA).,1340 Poydras Street, Suite 1850, New Orleans, LA 70112, (504) 836-2020  upon payment of Three Hundred  ($300.00) per set made payable to H. Davis Cole & Associates, LLC(HDCA). Documents can be mailed to bidders with a provided shipping account number. No refunds will be made for returned drawings. Bid documents may also be obtained from www.centralauctionhouse.com .
 
Where bids are to be received on forms furnished by the awarding authority, no contract documents shall be issued to anyone except a Licensed Contractor or his authorized Representatives. In no event shall any documents for bidding be issued later than seventy-two (72) hours prior to the hour and date set for receiving bids.
 
 
 
 

 
Contractors desiring to bid shall submit to the Engineer, with their request for Contract Documents, contract documents deposit and evidence that they hold State License of proper classification and in full force and effect.
 
Bid security in the amount of five percent (5%) of the Total Bid must accompany each Bid, and shall be made payable to the Owner.
 
The Owner reserves the right to waive any informalities or to reject any or all bids.
 
No bidder may withdraw his bid within forty-five (45) days after the actual date of opening thereof.
 
All questions regarding this project and the bid package shall be submitted to the Purchasing Department via [email protected] by 10:00 am on Thursday, August 19, 2021. Responses will be coordinated with the Project Engineer and posted on the www.centralauctionhouse.com  web site by 5:00 PM on Wednesday, August 25, 2021.A mandatory pre-bid meeting will be held on Tuesday, August 17, 2021 at 10:00 a.m. the Ascension Parish Department of Public Works (DPW), 42077 Churchpoint Road, Gonzales, Louisiana 70737. Only those in attendance at the pre – bid meeting will be considered responsive bidders. The pre-bid meeting may include a non-mandatory visit to the project site.
In addition to paper bids, electronic bids and electronic bid bonds for the followings project will be downloaded by the Ascension Parish Purchasing Department. Electronic bids and electronic bid bonds must be submitted through www.centralauctionhouse.com prior to the electronic bidding deadline. Beginning at 10:00 AM (CST) on Thursday, September 2, 2021 all bids will be downloaded.  No bids are accepted after 10:00 AM
 
RS 38:2218.  Evidence of good faith; countersigning
A.                    The public entity advertising for bids for work shall require the   bidders to attach a certified check, cashier's check, or bid bond for not more than five percent of the contract price of work to be done, as an evidence of good faith of the bidder. The public entity advertising for bids for work may require the bidders to attach a certified check, cashier's check, or bid bond for not more than five percent of the estimated price of supplies or materials, as evidence of good faith of the bidder.
 
To address the above requirement for electronic bids Ascension Parish Government will allow electronic bids submitted via the parish approved on-line bid site to be submitted as follows:
A copy of the bid bond must be attached to bid document submitted electronically
The original bid bond document must be received in our office no later than 48 hours after bid opening date and time (Ascension Parish Purchasing Department,
 
615 E. Worthey, Gonzales, Louisiana 70737 (P.O. Box 2392, Gonzales, Louisiana 70707))

The bid-bond envelope must be clearly labeled as a “Bid Bond” with the project name, vendor’s name as it appears on the bid documents andaddress.
 
 
 
Each bid must be submitted in a sealed envelope bearing on the outside the name of the bidder, his/her address, contractor's state license number and the name of the project for which the bid is submitted. If forwarded by mail, the sealed envelope containing the bid must be enclosed in another envelope addressed to the Ascension Parish Purchasing Department, 615 E. Worthey, Gonzales, Louisiana (P.O. Box 2392, Gonzales, Louisiana 70707), mailed certified mail and must be received no later than the bid opening.
 
All addenda, Amendments, Letters of Clarification, and Withdrawal Notices will be posted online in addition to electronic copies being distributed. Construction proposal information may be accessed via the internet at www.centralauctionhouse.com. Users must click on Login and create a New User Registration to view and download drawings. Once logged in, users must click on Ascension Parish Government to view current advertisement listings. This listing is titled “NEW RIVER CHANNEL IMPROVEMENTS EAD-15-004 Re-Bid 2021”. Registered users will have access to view Project Information, submit a question concerning the project, and view the drawings. All project specific notices are found here. It will be the responsibility of the bidder to check for updates. All submitted questions will be forwarded by email to the Project Manager and the Project Engineer for a response.
 
The U.S. Department of Transportation (DOT) operates a toll free “Hotline” Monday through Friday, 8:00 a.m. to 5:00 p.m., Eastern Time. Anyone with knowledge of possible bid rigging, bidder collusion, or other fraudulent activities should call 1-800-424-9071. All information will be treated confidentially and caller anonymity will be respected.
 
The Ascension Parish shall not be responsible if the bidder cannot complete and submit a bid due to failure or incomplete delivery of the files submitted via the internet.
 
The Parish of Ascension reserves the right to disqualify any Bid, response to a Request for Qualifications, or Request for Proposals if it is determined that the submitting business entity is not in good standing with the Louisiana Secretary of State or is not authorized to do business in the State of Louisiana. 
 
Ascension Parish Government reserves the right to reject any and all bids for just cause.
 
Clint Cointment, Parish President
 
           CHIEF -                 Please publish 8/5, 8/12, 8/19
         ADVOCATE -        Please publish 8/5, 8/12, 8/19
         WEEKLY-              Please publish 8/5, 8/12, 8/19