POINTE COUPEE PARISH POLICE JURY
GOVERNOR’S OFFICE OF HOMELAND SECURITY (GOHSEP)
STATE OF LOUISIANA
HAZARD MITIGATION GRANT PROGRAM (HMGP)
REQUEST FOR QUALIFICATIONS
FOR
 ENGINEERING AND LAND SURVEYING SERVICES
 
 
INFORMATION PACKAGE
AUGUST 2016 FLOOD EVENT
 
INTRODUCTION
 
The Pointe Coupee Parish Police Jury has been approved for proposed funding from the HAZARD MITIGATION GRANT PROGRAM as a result of catastrophic flooding in August 2016.  A number of Louisiana parishes suffered substantial flood damages and were Presidentially declared a disaster area, which included Pointe Coupee Parish. The Police Jury is accepting Statement of Qualifications from interested persons, firms or professional organizations as required for procurement process to perform engineering and land surveying services.
 
The highest rated qualified firm will be selected and a clearly defined scope of services and fee will be negotiated. All responses received will be evaluated in accordance with the selection criteria and corresponding point system which is identified in this packet, which also identifies the scope of services to be performed by the selected persons, firms or professional organizations to perform engineering and land surveying services.
 
Pertinent qualification information desired will at a minimum consist of:
 
A.    Experience of the firm with this type of project;
B.    Experience of the firm with this particular type of HMGP projects or similar projects;
C.    Capacity of the firm/individual to perform the work;
D.   Past performance on contract with local government agencies and private industry in terms of cost control, quality of work, and compliance with performance schedules; and
 
The Pointe Coupee Parish Police Jury will award the contract to the respondent obtaining the highest total score in the evaluation process.
 
PART ONE:  ENGINEERING AND LAND SURVEYING SERVICES REQUIRED
 
Selected persons, firms or professional organizations will perform engineering and land surveying services to provide documents necessary to submit applications for funding and should funding be granted, be prepared to perform land surveying and engineering services for approved drainage improvement projects based on pre-application packages to be submitted by Pointe Coupee Parish.
 
 
The agreement will be on a lump sum, fixed price basis (or cost reimbursement "not to exceed" basis), with payment terms to be negotiated with the selected offeror. Local funds, if obligated, will be used to pay for costs, if any, incurred prior to grant award and receipt of an “Authorization to Incur Costs” letter. Federal funds will only be used to reimburse for those services which are performed after the Parish has received a grant award and an “Authorization to Incur Costs” letter from the HMGP. Neither THE HAZARD MITIGATION GRANT PROGRAM nor the local governing body will be liable for any other expenditures under the contract. The maximum amount of pre-agreement and program implementation engineering fees that can be paid for implementation with HMGP funds will be determined by the State and may require adjustments in the proposed contract amount.  A brief description of services to be provided will include, but not be limited to and are subject to being modified during this project:
 
Prepare HMGP funding applications for projects approved by The Governor’s Office of Homeland Security (GOHSEP) based on pre-application packages prepared and submitted by Pointe Coupee Parish.
 
For any project that is approved for funding based on funding applications submitted, selected respondent will perform survey and engineering services required for site surveys, H & H studies, preliminary design, final design and construction plans if approved to proceed based on FEMA and GOHSEP review.
 
For any projects moving to the construction phase, provide bidding phase services, contract administration and construction observation as needed.
 
PART TWO:  SUBMITTALS
 
In order to be considered, Statements of Qualifications must be received by the Police Jury prior to 2:00 p.m. on Monday, October 9, 2017. Two (2) copies of the Statement of Qualifications should be submitted to the Pointe Coupee Parish Police Jury, 160 East Main Street – Courthouse Annex Building, (P. O. Box 290), New Roads, Louisiana 70760. The Police Jury reserves the right to reject any or all Statements of Qualifications. All Statements of Qualifications must be submitted in a sealed envelope marked on the outside “RFQ FOR ENGINEERING AND LAND SURVEYING SERVICES HAZARD MITIGATION GRANT PROGRAM (HMGP) AUGUST 2016 FLOOD EVENT IN POINTE COUPEE PARISH.”
 
Electronic documents and submission are accepted at Central Bidding and can be accessed at www.centralbidding.com. For information related to the electronic bidding process, please call Central Bidding at 225-810-4184. 
 
Responses should include:
The firm’s legal name, address and telephone number;
a description of specialized experience or technical expertise of the firm and its personnel with  the type of services to be provided and the complexity of the project;
a description of the experience of the firm and its personnel with types of HMGP projects;
a description of the capacity of the firm to perform the work within the time limitations, taking into consideration the current and planned workload of the firm; and
a description of past performance with local government agencies and private industry in terms of cost control, quality of work, and compliance with performance schedules. 
The Pointe Coupee Parish Police Jury is an Equal Opportunity Employer.
 
The award will be made to the most qualified offerer whose qualification statement is deemed most advantageous to the Pointe Coupee Parish Police Jury.  Unsuccessful offerors will be notified as soon as possible.
 
PART THREE:  SELECTION CRITERIA
 
Respondents will be evaluated according to the following selection criteria and corresponding point system.  The submittal will be evaluated on the basis of the written materials submitted.  Sufficient information must be included in the submittal to ensure that the correct numbers of points are assigned.  Incomplete or incorrect information may result in a lower score.  
 
1.        Experience of the firm with this particular type of HMGP project or similar projects:
No previous experience                                                                          0 to 5 pts.
Little experience                                                                                              5 to 10 pts.
Moderate experience                                                                                       10 to 15 pts.
Extensive experience                                                                                        15 to 20 pts.
 
2.        Capacity of the persons, firms, or professional organization to perform the work (include resumes and pertinent experience):
No previous experience                                                                          0 to 5 pts.
Little experience                                                                                              5 to 10 pts.
Moderate experience                                                                                       10 to 15 pts.
Extensive experience                                                                                        15 to 20 pts.
 
3.                                                                                                                    Proximity of Firm to Local Governing Body:
                             More than 90 miles away from project                5 to 10 pts.
                             Between 51 miles and 90 miles away                            10 to 15 pts.
Less than 50 miles away                                  15 to 20 pts.
 
4.       Past performance on contracts with local government
                   Previous Experience                                         0 to 5 pts.
                   Unsatisfactory                                                          5 to 10 pts.
                   Satisfactory                                                    10 to 15 pts.
                   Very Satisfactory                                             15 to 20 pts.
 
5.                                                                                                                    Understanding of the proposed project:
                             No knowledge or understanding                         0 to 5 pts.
                             Little knowledge or understanding                       5 to 10 pts.
                             Moderate knowledge or understanding                10 to 15 pts.
                             Extensive knowledge or understanding                15 to 20 pts.
 
TOTAL POSSIBLE POINTS AVAILABLE                                                                                      100 PTS.
 
(*) In the event of a tie, the respondent with the most knowledge associated with the proposed
project will be chosen.