NOTICE TO CONTRACTORS
 
 
Sealed bids for the construction of the following project will be received by the Lake Providence Port Commission (Contracting Agency) 409 Port Road, Lake Providence, Louisiana 71254, or electronically submitted on www.centralbidding.com until _1:00 p.m. (Central Standard Time)  on Thursday, March 14, 2024, at which time and place bids will be publicly opened and read.  No bids will be received after 1:00 pm (Central Standard Time).
                                                                                                                                                           
STATE PROJECT NR: H.014377 (321)
                                                                                               
IMPROVEMENTS TO:  Multi-modal Freight Corridor Improvements
 (SEAEDD Track Rehabilitation Project)
                                                                                               
            LOCATED IN:    East Caroll Parish
                                                                                                                                                           
            TYPE OF CONSTRUCTION:  Rail Construction
                                                                                               
            CONTRACTING AGENCY:    Lake Providence Port Commission
                                                                    409 Port Road
                                                           Lake Providence, Louisiana, 71254
           
            ESTIMATED COST:               Range: $10,000,000 to $12,000,000
 
            PROPOSAL GUARANTY:     5% of the Amount of Bid
                    
                                                      Payable to Lake Providence Port Commission
 
            ENGINEER:                                 HDR
                                                       10450 Holmes Road
                                                    Kansas City, MO. 641331
                                                             816-412-1401
                                                                       and
                                                            Digital Engineering
                                                   427 W. Esplanade Avenue, Suite 200
                                                          Kenner, Louisiana 70065
                                                              (504) 468-6129
 
Bids must be submitted on the forms provided by the Contracting Agency, must be prepared in accordance with Section 2 of the 2018 Edition of the Louisiana Department of Transportation and Development, Office of Multimodal Commerce, General Provisions and must include all the information required by the bid form. Bid forms are available from the Engineer and will not be issued later than 24 hours prior to the time set for opening the bids.  Each bid shall include a proposal guaranty in an amount not less than specified above.
 
A mandatory Pre-Bid meeting will be held at the Port of Lake Providence Office, 409 Port Road, Lake Providence, LA 71254, on February 29 at 10:00 AM.
 
Contractors are required to perform a hi-rail site review sometime between February 15, 2024, and February 29, 2024.  Information for scheduling the hi-rail site review with the NLA Railroad will be included in the Instructions to Bidders.
 
The contract will be awarded to the lowest responsible bidder without discrimination on grounds of race, color, sex or national origin.  Disadvantaged businesses will be afforded full opportunity to submit bids.
 
Plans and specifications may be seen at the Engineer's office.  Plans may be obtained from the Digital Engineering upon payment of $125.00 in accordance with R.S. 38:2212(D), deposits on the first set of documents furnished to bona fide prime bidders will be fully refunded upon return of the documents, deposits on any additional sets will be refunded less the actual costs of reproduction.  Refunds will be made upon return of the documents if within ten days after receipt of bids.  Plans and specifications may also be downloaded, and Bids electronically submitted on www.centralbidding.com.
 
The award of a contract, if awarded, will be made to the lowest qualified bidder whose proposal complies with all requirements prescribed within 45 calendar days after opening proposals.  However, when the contract is to be financed by bonds which are required to be sold after receipts of bids, or when the contract is to be financed in whole or part by federal or other funds not available at the time bids are received, the time will not start until receipt of federal and/or state concurrence or concurrence of the other funding source.  Award will be within 30 calendar days after the sale of bonds or receipt of concurrence in award from federal and/or state agency or other funding source.  The successful bidder will be notified by letter mailed to the address shown in the proposal that the bidder is awarded the contract.
 
The award of a contract for projects financed either partially or entirely with State bonds will be contingent on approval by the State Bond Commission.
 
On projects involving federal funds the award of contract will also be contingent upon concurrence by the appropriate federal agency.
 
On projects involving state funds the award of contract will also be contingent upon concurrence by the appropriate state agency.
 
The right is reserved to reject bids and waive informalities.
 
                                James A. Thom, IV, President
 
                                  LAKE PROVIDENCE PORT COMMISSION

Additional Notes/Requirements

A mandatory Pre-Bid meeting will be held at the Port of Lake Providence Office, 409 Port Road, Lake Providence, LA 71254, on February 29 at 10:00 AM. Contractors are required to perform a hi-rail site review sometime between February 15, 2024, and February 29, 2024. Information for scheduling the hi-rail site review with the NLA Railroad will be included in the Instructions to Bidders.