Parish of Ascension
www.ascensionparish.net

Clint Cointment                                                           Cynthia Leblanc
ascension parish president                                                                            Purchasing Director
 
 
INVITATION TO BIDDERS
 
Sealed bids will be received by Ascension Parish Government at the Ascension Parish Government Purchasing Office, 615 E. Worthey Street, Gonzales, Louisiana 70737 (mailing address P. O. Box 2392, Gonzales, Louisiana 70707-2392) until 10:00 a.m. CST on October 6, 2020. Bids received after the closure time, as stated herein, will be returned unopened. Bids will be publicly opened and read aloud for the construction project entitled:
 
PROJECT NAME:               HENRY ROAD @ Hwy. 930 ROUNDABOUT 
PROJECT NO.                     MA-18-08 
STATEMENT OF WORK: Clear, grub, earthwork, grading, base course, drainage, asphalt concrete pavement, lighting,      and roundabout for the intersection at Henry Road and LA 930.  
DESCRIPTION:                   Move Ascension Program 
ROUTE:                                HENRY ROAD & LA 930 
PARISH:                                Ascension Parish   
LENGTH:                              0.31 miles. 
LIMITS:                                 104+25.60 to 112+00.00 (Henry), 207+50.00 to 216+00.00 (LA 930) 
 
 
PROJECT ENGINEER:                              John P. Raymond, P.E.
                                                                      Shread-Kuyrkendall & Associates, Inc.
                                                                      [email protected]
 
ASCENSION PARISH                               Mr. Joey Tureau, P.E.
TRANSPORTATION MANAGER:         225-450-1320
                                                                      [email protected]
 
PROJECT MANAGER:                             Ms. Tacie Rabalais, P.E.
                                                                      225-450-1386
                                                                      [email protected]
 
Bids should be submitted in a sealed envelope and must be to the attention of the Ascension Parish Purchasing Department and clearly labeled on the outside of the envelope as Bid Submittal, with the project No. MA-18-08 and name Henry Road at Hwy. 930 Roundabout and Louisiana Contractor’s License Number, as well as all accompanying funds and documents, as follows:
 
                Bid Submittal
                Project No.:        MA-18-08
                Project Name:   Henry Road at Hwy. 930 Roundabout
                LA License No.:   XXXXXXX           
 
 “Official” Bid Documents are available and Electronic bids are accepted at Central Bidding and may be obtained from www.centralauctionhouse.com or www.ascensionparish.net.  For questions related to the electronic bidding process, please call Central Bidding at (225) 810-4814.
 
COPIES OF CONTRACT DOCUMENTS. Hard copies of the drawings and specifications for use in preparing Bids may also be obtained from:
 
HNTB Corporation
10000 Perkins Rowe, Suite 640, Baton Rouge, Louisiana 70810
 
The cost is One Hundred Dollars ($100.00) per set, or FREE for an electronic copy (with contractor provided media). The Contractor to whom a contract is awarded will be furnished one (1) working copy of the specifications and the drawings, together with all Addenda thereto.
 
Bid packages may be submitted in different manners. Consult the bid documents for specific deadlines for desired submittal process before application. The following are acceptable methods:
 
                Hand-delivered to:                                          615 E. Worthey Road, Gonzales, Louisiana 70737
                Certified receipt mailed to:                          P. O. Box 2392, Gonzales, Louisiana 70707-2392
                Uploaded to:                                                      www.centralauctionhouse.com
 
To address the above requirement for electronic bids, Ascension Parish Government will allow electronic bids submitted via the parish-approved online bid site to be submitted as follows (Refer to L.R.S. 38:2212):
 
A copy of the bid bond MUST be attached to the bid documents submitted electronically.
The original bid bond document must be received in our office no later than 48 hours after bid opening date and time.
The bid bond envelope must be clearly labeled as a Bid Bond with the project name, the vendor’s name as it appears on the bid documents and the vendor’s address.
 
All addenda, Amendments, Letters of Clarification, and Withdrawal Notices will be posted online at www.centralauctionhouse.com.
 
Construction proposal information may be accessed online at www.centralauctionhouse.com. Users shall select “Login” and, if necessary, submit and create a New User Registration to view and download drawings. Upon creating a user registration account, users must click “Ascension Parish Government” to view any current advertised listings. This listing is titled “Henry Road at Hwy. 930 Roundabout”.  
 
All registered users will have the ability to submit questions and view project information as well as view project drawings.
 
The Ascension Parish Government shall not be responsible if the bidder cannot complete and submit a bid due to failure or incomplete delivery of the files submitted via the internet.
 
A MANDATORY Pre-Bid meeting will be held at 10:00 am CST on September 22, 2020, at the Ascension Governmental Complex located at 615 East Worthey St. Gonzales, LA  70737 in room 109. 

 
 
All questions regarding this project and the bid packages shall be submitted to the Purchasing Department via [email protected] by 10:00 a.m. CST on September 28, 2020. Responses will be coordinated with the Project Engineer and Posted on the www.centralauctionhouse.com website by 5:00 p.m. CST on October 1, 2020. 
 
Bid security in the amount of five percent (5%) of the total bid must accompany each Bid and shall be made payable to Ascension Parish Government. See bid documents for specific criteria.
 
NOTE:  The Prime Contractor must perform the majority of the Work.
 
RS 38:2218.  Evidence of good faith; countersigning:
The public entity advertising for bids for work shall require the bidders to attach a certified check, cashier's check, or bid bond for not more than five percent of the contract price of work to be done, as an evidence of good faith of the bidder. The public entity advertising for bids for work may require the bidders to attach a certified check, cashier's check, or bid bond for not more than five percent of the estimated price of supplies or materials, as evidence of good faith of the bidder.
 
No bidder may withdraw his bid within forty-five (45) days after the actual date of opening thereof.
 
The Parish of Ascension reserves the right to disqualify any Bid, response to a Request for Qualifications, or Request for Proposals if it is determined that the submitting business entity is not in good standing with the Louisiana Secretary of State or is not authorized to do business in the State of Louisiana.
 
The United States Department of Transportation (DOT) operates a toll free “hotline” Monday through Friday, 8:00 a.m. to 5:00 p.m., EST. Anyone with knowledge of possible bid rigging, bidder collusion or other fraudulent activities should call this hotline at 1 (800) 424-9071. All information will be treated confidentially and caller anonymity will be respected.
 
Ascension Parish Government reserves the right to reject any and all bids for just cause.
 
Clint Cointment
Ascension Parish President
 
 
ADVOCATE -       Please publish on:            09/10/2020, 09/17/2020, and 09/24/2020
CHIEF -                Please publish on:            09/10/2020, 09/17/2020, and 09/24/2020
WEEKLY-             Please publish on:            09/10/2020, 09/17/2020, and 09/24/2020