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PUBLIC NOTICE
INVITIATION FOR CONSULTING ENGINEERING SERVICES
 
TENSAS Parish invites quali?ed engineering ?rms to submit a Statement of Quali?cations for the following project:
 
TENSAS PARISH - PARISH WIDE GENERATOR PROJECT
PARISH PROJECT NO. 4559 AND 4611
RFQ NO. 2025-1
ENGINEERING FEE: TO BE NEGOTIATED
 
This project and the procedures for the selection of this ?rm will be in accordance with all requirements of the Federal Emergency Management Agency’s Hazard Mitigation Assistance (HMA), Federal Code of Regulations (2CRF200), the State of Louisiana, and the standard of Tensas Parish Police Jury. All responses received will be evaluated in accordance with the selection criteria identi?ed in the Request for Quali?cations information packet available from Tensas Parish Police Jury. That information also identi?es the scope of services to be performed by the selected ?rm.
 
All engineering ?rms shall also be registered with the Louisiana State Board of Registration for Professional Engineers and Land Surveyors, in accordance with LA RS 37:689. A copy of the current Certi?cate(s) of Registration shall be attached to each Statement of Quali?cation. Failure to be registered and in good standing with the aforementioned board will lead to the rejection of quali?cations statement.
 
TENSAS Parish will award the project to the respondent obtaining the highest recommendation and points based upon a section committee review of the submitted Statement of Quali?cations and work references.
 
Interested ?rms are invited to secure an informational packet from Tensas Parish Police Jury, Pauline Doyle, Secretary-Treasurer, [email protected] or download an electronic copy of the official Request for Quali?cations packet from Central Bidding website: www.centralbidding.com. Only those ?rms that have responded in accordance with the official RFQ packet for this project obtained from Tensas Parish Police Jury or Central Bidding will be considered by Tensas Parish Selection Committee. Additionally, the ?rm selected for this project will be required to execute the Parish standard contract for Engineering Services as amended for this project. The overall level and scope of services will be determined by TENSAS Parish. A ?xed sum contract will be negotiated with the selected ?rm. Responding ?rms must be prepared to provide an audited overhead rate for the purpose of contract negotiation and determination of cost reasonableness.  Any questions or problems related

to the download of the RFQ packet should be directed by email to Pauline Doyle, [email protected].
 
The response to this RFQ must be hand delivered or mailed to the above-named person at Tensas Parish Police Jury, 212 Hancock Street, St. Joseph, LA 71366 in such a manner that it is received no later than 1:00 P.M., May 16, 2025. Statements of Quali?cations that have not been received by the deadline date and time will be rejected.
 
TENSAS Parish Government is an Equal Opportunity Employer. Responding ?rms are encouraged to utilize minority participation in this contract through the use of disadvantaged and women-owned businesses as suppliers or sub-contractors. TENSAS Parish Government encourages submission by DBE, minority, veteran, and/or women owned businesses.
 
TENSAS PARISH POLICE JURY
Pauline Doyle Secretary-Treasurer

Additional Notes/Requirements

SECTION 2 PROJECT SUMMARY AND SCOPE OF WORK PROJECT SUMMARY The Tensas Parish Police Jury desires to hire a quali?ed consultant to assist with the evaluation and assessment of various sites, development of design plans, construction bidding and oversight for the installation of emergency back-up generators. In particular, the proposed service includes site evaluations to determine maximum continuous run time, peak load, and required starting and running watts for generators at enclosed locations. Evaluation of utility lines, design plans to include utility connections, and generator pad or platform with security fencing, as needed. Tensas Parish Police Jury has received an allocation of federal funds with the express purpose of addressing power outages caused by high winds and damage from wind-borne debris as a direct result of a natural disaster. The Parish prioritized the installation of emergency generators at critical facilities through the funding application will increase the level of protection and reduce risks to the residents. The implementation of this project will be conducted in a manner that complies with all applicable federal regulations for the Federal Emergency Management Agency (FEMA) Hazard Mitigation Assistance (HMA) program under the Robert T. Stafford Disaster Relief and Emergency Assistance Act and Housing and Urban Development (HUD) Community Development Block Grant (CDBG) under Title I of the Housing and Community Development Act of 1974. SCOPE OF WORK The Tensas Parish Police Jury has identi?ed several facilities throughout the parish that are required to be functional during emergencies. This project is to install new permanent and mobile generators and ancillary equipment such as transfer switches, concrete slab, conduit, etc. These measures will help to ensure the continued operations of critical facilities during future storm events. The consultant shall consult with the Parish to review project descriptions, federal requirements and compliance measures, and scheduling. The consultant shall provide a full site assessment for each facility to include the completion of an assessment form to be furnished by the Parish. The assessment will include an evaluation on the maximum continuous run time, peak load, and required starting and running watts for generators. A copy of the assessment form is enclosed. The consultant will provide estimated costs associated with the purchase and installation of generators for each site. The consultant will furnish plans and speci?cations for the installation of generators which include utility connections, slab or elevated platform, as needed, and security fencing if applicable. The Parish will have ?nal review of the plans to ensure that all grant compliance is met and may consult with grant management experts. The consultant shall assist the Parish in the sourcing and purchasing of generators and contractors to build out the speci?cation on design plans. This is to include conducting a pre-construction conference and on-going correspondence and coordination with the contractor. The consultant shall review and approve all contractor submittals and pay requests. The consultant shall submit all paperwork, documentation, and pay requests to the Parish or the designated project agent for ?nal review and approval. The consultant shall develop and submit regular reports that demonstrate progress on the project. Reports could be requested as frequently as monthly but will be required no less than quarterly. The consultant shall assist the Parish and designees in the preparation and submission of all required documents. This will include, but is not limited to, site assessments, surveys, design plans, procurement, inspections, equipment testing reports, and photographs. The consultant will conduct ?nal inspections at each site and assist the Parish and designees with grant closeout, as needed.