NOTICE TO BIDDERS
 
Electronic or sealed bids will be received by the City of Baton Rouge and Parish of East Baton Rouge,
Purchasing Division, City Hall Building, Room 826, 222 Saint Louis Street, 8th Floor, Baton Rouge,
LA until 11:00 AM December 12, 2024 for the following:
 
            A24-1110 Floor Care – BR Metro Airport Terminal Building
                        9430 Jackie Cochran Dr.
                        Baton Rouge, LA 70807
 
 
THERE WILL BE A MANDATORY PRE-BID CONFERENCE AND SITE VISIT NOVEMBER 26, 2024 AT 9:00 AM AT THE BATON ROUGE METRO AIRPORT, 9430 JACKIE COCHRAN DR.
BATON ROUGE, LA 70807.
 
All parties interested in this bid must be present and signed in for pre-bid conference to be considered eligible for award of this contract.
 
Bids shall be received electronically via http://www.centralauctionhouse.com or on the solicitation bid
Forms furnished by the City of Baton Rouge and Parish of East Baton Rouge.
 
Electronic bids for the solicitation will be downloaded by the City of Baton Rouge and Parish of East
Baton Rouge, Purchasing Division. Electronic bids must be submitted through
http://www.centralauctionhouse.com prior to the bidding deadline. Beginning as soon as feasible after
the bid closing time all electronic bids will be downloaded and publicly read aloud along with all paper
bids received, if any, in Room 806 immediately after the 11:00 AM bid closing. Bidders or their
authorized representatives are invited to be present.
 
 
*Note: The City-Parish has elected to use LaPAC, the state’s online electronic bid posting and Central Bidding notification system, in addition to its standard means of advertising this requirement. LaPAC is resident on State Purchasing’s website at https://wwwcfprd.doa.louisiana.gov/osp/lapac/pubmain.cfm and is available for vendor self-enrollment.
In that LaPANOTE: This RFP is not available to submit online via Central Bidding; submissions must be mailed or hand delivered to the address mentioned in the RFP.
 
In that LaPAC and Central Bidding provides an immediate e-mail notification to subscribing bidders that a solicitation and any subsequent addenda have been let and posted, notice and receipt thereof is considered formally given as of their respective dates of posting. Though not required if receiving solicitation and addenda notices from LaPAC and Central Bidding the City-Parish will email addenda to all vendors contacting our office and requesting to be put on our office Vendor Listing for this solicitation.
Bids, amendments to bids or request for withdrawal of bids received after time specified for bid openings shall not be considered for any cause whatsoever.
Inquiries will be received up until 5:00 PM on November 27, 2024.
 
Full information may be obtained upon request from the above-address or by emailing Lori Foreman at [email protected] or phoning (225) 389-3259, extension 3268.
 
 
 
The deadline for receiving written inquiries is November 22, 2024 at 5:00 PM CST.
 
Proposals received after the above specified time will not be considered.  Proposals will be opened immediately after proposal opening time in Room 806, of City Hall.  All interested parties are invited to be present.
 
Teleconference Call-in information for Public Access to BIDRFP Opening:
 
Join by phone:
 
+1-408-418-9388 United States Toll
Access code: 263 373 080 (followed by the # button)
Alternate numbers to call if number above is not available, which may occur due to network traffic (use the same Access Code, followed by the # button):
 
United States Toll (Boston) +1-617-315-0704
United States Toll (Chicago) +1-312-535-8110
United States Toll (Dallas) +1-469-210-7159
United States Toll (Denver) +1-720-650-7664
United States Toll (Jacksonville) +1-904-900-2303
United States Toll (Los Angeles) +1-213-306-3065
 
This teleconference number will provide you with live audio access to this proposal opening. The teleconference will be live only at the noted  BidRFP opening time on the date of BidRFP opening.
The right to reject any and all proposals and to waive irregularities and informalities is reserved.
 
 
 
The City of Baton Rouge and Parish of East Baton Rouge has established a Socially and Economically Disadvantaged Business Enterprise (SEDBE) program in accordance with Revised Statute RS 33:2233.4. It is the policy of the Parish to ensure that Eligible Business Enterprises EBE’s, certified in accordance with the Parish program, have an equal opportunity to receive and participate in parish contracts.
 
For this project the EBR Parish Purchasing office has directed a review of the scope of work and has established a minimum EBE goal of 2532% of the contract amount. All Bidders shall achieve this goal or demonstrate good faith efforts to achieve the goal. Good faith efforts include meeting this EBE goal or providing documentation demonstrating that the Bidder made sufficient good faith efforts in attempting to meet this goal. Only EBE firms certified under the Parish SEDBE Certification Program at the time of submittal of the bid will count toward this EBE goal. To be considered responsive, the apparent low bidder must submit EBE Forms 1, 1A, and 2, and Letters of EBE Certification, as appropriate within 10 days after bid opening.
The City-Parish is an equal opportunity employer and encourages the participation of Disadvantaged Business Enterprises (DBE) in all of its projects.  Proposers/Prospective Contractors are strongly encouraged to make positive efforts to utilize minority subcontractors for a portion of this project.  Proposers are requested to include in their proposal a description of plans for minority participation under this Contract as suppliers or subcontractors.