NOTICE TO BIDDERS
MEI Project No. 3584-01
 
Sealed bids will be received by the Acadia Parish Police Jury at the Acadia Parish Police Jury Administrative Office, 505 NE Court Circle, Crowley Louisiana, or online at the Mader Engineering Planroom at www.madereng.com, until 10:00 a.m. on Thursday the 9th day of January 2025 for the following:
 
2025 Materials Contracts (Lubricants, DEF, and Antifreeze) for the Acadia Parish Police Jury and the City of Crowley, Louisiana
 
at which time bids will be publicly opened and read aloud.
 
Bids received after the above specified time for opening will be returned unopened to the sender.
 
The contract in general consists of furnishing Lubricants, Diesel Exhaust Fluids, and Antifreeze.
 
THE CONTRACT DOCUMENTS, consisting of the Addenda, Index, Notice to Bidders, Information for Bidders, General Conditions, Special Conditions, and Contract Forms may be examined at the following location during the specified hours: Mader Engineering, Inc., 1245 South College Road, Building 1, Lafayette, Louisiana 70503 (Hours: Monday through Thursday from 8:30 A.M. - 12:00 P.M. and from 1:00 P.M. -  4:30 P.M., and on Friday from 8:30 A.M. – 11:30 A.M.).  Copies of the specifications and bid documents may be obtained from Kim Martin by email at [email protected] from this office at no charge.
 
Suppliers under contract with the Acadia Parish Police Jury for “2025 Materials Contracts (Lubricants, DEF, and Antifreeze) for the Acadia Parish Police Jury and the City of Crowley, Louisiana” shall be required to furnish all services and/or materials for the period February 1, 2025, through July 31, 2025.
 
Suppliers under contract with the City of Crowley for “2025 Materials Contracts (Lubricants, DEF, and Antifreeze) for the Acadia Parish Police Jury and the City of Crowley, Louisiana” shall be required to furnish all services and/or materials for the period March 1, 2025, through July 31, 2025.
 
No Bid Bond is required.
 
The Owner reserves the right to reject any or all proposals and to waive informalities.
                                                                                                                                                                 
No bid may be withdrawn for at least forty-five (45) days after the scheduled closing time for the receipt of bids.  The Acadia Parish Police Jury and the City of Crowley strongly encourage the participation of the minority business enterprises in all contracts or procurements. To that end, all contractors and suppliers are encouraged to utilize minority business enterprises in the purchase or sub-contracting of materials, supplies, and services in which minority-owned businesses are available. 
 
ACADIA PARISH POLICE JURY
 
/s/   BEAU PETITJEAN                                                    
PRESIDENT
 
/s/   BRYAN BORILL                                       
SECRETARY / TREASURER
 

Additional Notes/Requirements

This is a materials only contract and only for the three materials lubricants, DEF, and antifreeze.