NOTICE TO BIDDERS

Notice is hereby given that sealed bids will be received by the Vermilion Parish School Board either online at www.centralbidding.com or at the Vermilion Parish School Board Annex Building, 220 South Jefferson Street, Abbeville, Louisiana, 70510 until 2:00 PM - Wednesday, December  18, 2024, for the following:

BID NO. 2024.756   
STADIUM UPGRADES FOR ERATH HIGH SCHOOL
VERMILION PARISH SCHOOL BOARD
Erath, Louisiana

and will thereafter, be publicly opened and read aloud.  Bids received after the above-specified time for opening shall not be considered and shall be returned unopened to the sender.

The Project Scope of Work for the Base Bid shall include all work as specified herein and as indicated and/or implied on the complete set of Bid Documents dated November 19, 2024. The project consists of work across multiple buildings at the Erath High School Athletic Stadium including a new CMU masonry Restroom and Concessions building including all associated mechanical electrical and plumbing fixtures, equipment and services. The Project Scope of Work also includes the renovation of existing CMU masonry building to a new ticket building, new site paving, new site utilities, new fencing and gates, additional visitor bleachers, and additions to the existing Visitor’s side elevated bleacher platform is included in the Base Bid Scope of Work.

A Mandatory Pre-Bid Conference will be held at the Project Site (808 South Broadway, Erath, Louisiana) at 10:00 AM, Thursday, December 5, 2024. All interested parties are encouraged to attend. Please meet at the main front entrance of the School Campus.  Contractors who are not in attendance for the entire Mandatory Pre-Bid Conference will be considered to have not attended.

General Contractors (Prime Bidders), subcontractors and material suppliers interested in bidding shall obtain electronically complete sets of plans, specifications and bid documents from http://www.centralbidding.com Printed copies are not available from the Owner or Architect but arrangements can be made to obtain them through most reprographic firms. Plan holders are responsible for their own reproduction costs. No Deposit will be collected for the drawings or will money returned to unsuccessful bidders to reimburse the expense of purchasing plans. 


Each quotation shall be accompanied by a certified check, cashier's check, or bid bond payable to the Owner, the amount of which shall be five percent (5%) of the total amount bid.  If a bid bond is used, it shall be written by a surety or insurance company currently on the U. S. Department of the Treasury Financial Management Service list of approved bonding companies which is published annually in the Federal Register or by a Louisiana domiciled insurance company with a least an A- Rating in the latest printing of the A.M. Best's Key Rating Guide to write individual bonds up to ten percent of policyholders' surplus as shown in the A.M. Best's Key Rating Guide.  The bid bond shall be issued by a company licensed to do business in Louisiana and countersigned by a person who is under contract with the surety company or bond issuer as a licensed agent in this state.  Bid Bonds shall be accompanied by a Power of Attorney as described in the Instructions to Bidders Section of the Specifications. The certified check, cashier's check or bid bond shall be given as a guarantee that the bidder shall execute the contract, should it be awarded to him, in conformity with the contract documents.


Contractors or contracting firms submitting bids in the amount of $50,000.00 or more shall certify that they are licensed contractors under Title 37 of the Louisiana Revised Statutes (LA. R.S. 37:2150-2192) for the classification of BUILDING CONSTRUCTION and show their license number on the front of the sealed envelope in which their bid is enclosed.  Bids in the amount of $50,000.00 or more, not submitted in accordance with this requirement, shall be rejected and shall not be read.  If the contract price is less than $50,000.00, the Contractor need not be licensed.  Any bid submitted that does not require the contractor to hold a license shall state the exemption on the bid envelope.  Additional information relative to the licensing may be obtained from the Louisiana State Licensing Board for Contractors, Baton Rouge, Louisiana.

Bidder is required to comply with provisions and requirements in accordance with LA. R. S. 38:2212(B)5.  No bid may be withdrawn for a period of forty-five (45) days after receipt of bids, except under the provisions of LA. R.S. 38:2214. 

Each bid shall be submitted only on the Bid Form included in the Specifications.

The successful Contractor will be required to execute Performance and Labor and Material Payment Bonds in the full amount of the contract as more fully defined in the bid documents.

Qualified Small Business Enterprises, Minority-Owned Business Enterprises, Women-Owned Business Enterprises and Labor Surplus Area Firms are encouraged to submit bids as Prime (General) and/or  Subcontractors for this project.

The Attention to Bidders is called to particular requirements and conditions of employment to be observed including but not particularly limited to: Executive Order (EO) 11246, Equal Employment Opportunity (EEO); the Copeland Anti-Kickback Act; Sections 103 and 107 of the Contract Work Hours and Safety Standards Act; Section 306 of the Clean Air Act; Section 508 of the Clean Water Act; Executive Order 11738 and Environmental Protection Act (EPA) Regulations, 40 CFR 15.

The Owner reserves the right to reject any and all quotations or any portions thereof for just cause. In accordance with LA R. S. 38:2212(B)(1), the provisions and requirements of this Section, those stated in the invitation to bids, and those required on the bid form shall not be considered as informalities and shall not be waived by any public entity.

Any person with disabilities requiring special accommodations must contact Vermilion Parish School Board Administrative Offices no later than seven (7) days prior to bid opening.


Vermilion Parish School Board

Thomas J. Byler
Superintendent


Publish Dates: November 20, 2024; November 27, 2024; December 4, 2023

Additional Notes/Requirements

MANDATORY PRE-BID - THURSDAY, DECEMBER 5, 2024 AT 10:00AM, ERATH HIGH SCHOOL, 808 SOUTH BROADWAY, ERATH, LA.