Sealed bids will be received on (October 19, 2023), by the West Ascension Parish Hospital Service District, at Prevost Memorial Hospital, 301 Memorial Drive, Donaldsonville, Louisiana 70346 until (2:30 P.M.).  Bids will be accepted ONLY electronically via Central Bidding; www.centralbidding.com. At exactly (2:30 P.M.), all bids will be publicly opened and read aloud for the furnishing of item/items listed below. Subsequent to the opening, the bid/bids will be evaluated by the appropriate party/parties and will be presented to the Hospital Board of Directors for awarding, rejecting, or holding for further advisement and/or evaluation.
 
Pursuant to R.S. 38:2212 (E), the West Ascension Parish Hospital Service District has partnered with Central Bidding to distribute bid solicitations, collect responses, and/or allow contractors and vendors the ability to respond through a uniform and secure electronic interactive bidding system. Official Bid/RFP documents can be downloaded from Central Bidding at www.centralbidding.com. Electronic bids and/or RFPs can be submitted at www.centralbidding.com at no charge. Bidders participating in the electronic option need to contact Central Bidding if they have any questions or issues relating to the electronic bidding process at (225) 810-4814. There may be fees for downloading Bid Documents that are charged by Central Bidding. Where applicable, and in all construction projects, an electronic bid bond is also required and must be furnished. Failure of the bidder to upload their bid to Central Bidding is not the responsibility of the West Ascension Parish Hospital Service District. Printed copies of the Bid Documents are not available from the Engineer or Owner.
 
WORK DESCRIPTION:
 
DOMESTIC HOT WATER & FIRE DAMPER RENOVATIONS AT
PREVOST MEMORIAL HOSPITAL
301 MEMORIAL DRIVE
DONALDSONVILLE, LOUISIANA 70346
 
Should printed copies be required by prospective bidders, they may be obtained for the cost of printing and shipping from reprographic companies with access to centralbidding.com.
 
The time of completion of this project is of prime importance. All of the work required shall be completed within Three-Hundred Sixty-Five (365) calendar days from the written Notice to Proceed, subject to milestone phase completion deadlines identified in the Project Manual or written approved Change Orders. Should the Contractor neglect, refuse to complete the work, or obtain approval from the State Fire Marshal’s Office for occupancy on the date above, the Owner shall have the right to deduct from and retain out of such moneys which may be due or which may become due and payable to the Contractor, the sum as indicated in Paragraph 10.2 of the Instructions to Bidders per calendar day for each and every day that such completion of the work is delayed beyond the prescribed dates, as stipulated damages and not as a penalty.
 
An On-Site Mandatory Pre-Bid Conference shall be held for bidders on (October 3, 2023), commencing at (11:00 a.m.) at Prevost Memorial Hospital, 301 Memorial Drive; Donaldsonville, Louisiana 70346.  Attendees will be required to sign-in in the Receptionist’s Office and will be directed to the meeting location.
 
Proposals must be submitted, on the Louisiana Uniform Public Works Bid Form furnished with the Contract Documents, per Instructions to Bidders.  Evidence of authority to submit the bid shall be required in accordance with La. R.S. 38:2212(B)(5).
 
All Bid packages shall be accompanied with the following:

1. Bid Security in an amount equal to not less than FIVE PERCENT (5%) of the Bid Amount.  Bid Security shall be a Certified Check, Cashier's Check or Bid Bond (Money Orders or Letters of Credit will not be accepted) made payable to the WEST ASCENSION PARISH HOSPITAL SERVICE DISTRICT.  Bid Bond shall be accompanied with Power of Attorney.
2. Completed Louisiana Uniform Public Works Bid Form as described in LA R.S. 38:2212(B)(2).
3. If someone other than a corporate officer signs for the Bidder/Contractor, a copy of a corporate resolution or other signature authorization shall be required for submission of bid. Failure to include a copy of the appropriate signature authorization, if required, may result in the rejection of the bid unless bidder has complied with LA R.S. 38:2212(B)(5). 

Failure to include any item specified above, or failure to complete the Louisiana Uniform Public Works Bid Form in its entirety and properly execute this form will result in the Bid / Bids being declared irregular and cause for rejection as being non-responsive.
 
All other information contained in the Instructions to Bidders, Articles 1-11 shall be strictly adhered to.
 
Bids shall be accepted only from Contractors who are licensed under La. R.S. 37:2150?2164 for the classification of MECHANICAL.
 
No bid may be withdrawn after the closing time for receipt of bids for at least FORTY-FIVE (45) calendar days, except under the provision of La. R.S. 38:2214.
 
The Lowest qualified bid will be the one determined to offer the best advantage to the West Ascension Hospital Service District.  The WEST ASCENSION PARISH HOSPITAL SERVICE DISTRICT, to the extent permitted by State and Federal Laws and Regulations, reserves the right to reject any or all Bids/Proposals for just cause.
 
Proposal prices shall specifically EXCLUDE any and all taxes whatsoever. Act 1029 of 1991 exempts local governments from state and local tax effective September 1, 1991. Proposal prices shall include any shipping / transportation charges, if applicable.
 
 
Vince Cataldo, Hospital Administrator
Prevost Memorial Hospital
 
 
FIRST PUBLICATION:         Thursday, September 21, 2023
SECOND PUBLICATION:    Thursday, September 28, 2023
THIRD PUBLICATION:         Thursday, October 5, 2023

Additional Notes/Requirements

This project includes domestic hot water, fire dampers, and asbestos abatement.