Overview of the District
Jones County School District (JCSD) is located in Jones County MS. 11 campuses - 6 elementary, 3 middle/high schools, 1 career and technical center, and 1 alternative school with 1 Central Office for the district. The district has approximately 8600 students. The overall accountability rating for the school district is an “A”.

1.  Goal and Purpose of RFP:  The district is requesting proposals/quotes for a student data management dashboard program with one-to-one communication ability that can be used to provide faculty, staff, parents, and students with dashboards organizing multiple streams of data.  This data should be easily manipulated on the dashboard to use at the school, classroom, and individual student level for the support of instruction, intervention, and remediation. The product should also include communication capacity to make this data transparent and useful for all stakeholders. In addition, this product should have the ability to link and auto-sync with SIS (student information system) using API or other method.    
Strategic Plan Goal II: Improve Student Achievement through a Rigorous and Relevant Curriculum; Objective A: Implementation of MS College and Career State Standards and High Stakes Assessments; Objective B:  Using data analysis to drive instruction for individual students; Objective C:  Implement, review and expand K-12 curricula.

2.  Proposal Requirements and Project Scope for:  North Jones Elementary, East Jones Elementary, South Jones Elementary, West Elementary, Glade Elementary, Moselle Elementary, Northeast Jones Middle/High School, South Jones Middle/High School, West Jones Middle/High School, Jones County Learning Center, and the Central Office
 
3.  Service Specifications and Provisions:
The program must adhere to, align with, and provide:
 
* a data management dashboard program with one-to-one communication ability that can be used to provide faculty, staff, parents, and students with dashboards organizing multiple streams of data;
 
* the ability to organize multiple streams of data for the support of instruction, intervention, and remediation for students;
 
* the ability to communicate with parents and stakeholders through individual and group communication through the means of texts, emails, or phone calls;
 
* the ability to translate messages in various languages;
 
* the ability to link and auto-sync with SIS (student information system) using API or other method.
 
4.  Pricing/quotes/specifications:  The district is requesting quotes for a student data management dashboard for all 10 campuses for the student enrollment population of approximately 8600.
 
Services shall be provided to the Jones County School District during the 2024-2025 school year (services beginning date of signed contract and ending June 30, 2025). Upon satisfactory evaluation of the provided services, services may be extended into the 2025-2026 school term and beyond.

5.  Schedule of RFP events are as follows:  a. RFP Released 08/23/2024 b. Proposal/Quotes Due Date: 08/30/2024

6.  RFP Submission requirements:  Email a copy of the RFP response by 08/30/2024  9:00 a.m. to the following address: [email protected] Missy Bufkin, Director of Federal Programs. 

Submissions may also be posted on centralauctionhouse.com by 08/30/2024 9:00 a.m.
 
7.  Minimum Eligibility Requirements and Contract Award Information
Applicants must comply with all applicable licensing and certification requirements specific to the proposed services, be registered through the site of sam.gov, and agree to the terms/agreement and any addendum set forth by the school district’s school board attorney. 
 
All questions, comments and requests for clarifications must be in writing to Missy Bufkin.  The School District reserves the right, at its sole discretion, to determine appropriate and adequate responses to the written comments, questions and requests for clarification.
 
Rubrics with the above stated service specifications will be rated by the district leadership team to determine the awarding vendor.
 
8.  Acceptance of Proposals
The JCSD reserves the right, in its sole discretion, to waive proposal irregularities, which does not affect the price of the proposal, give one party an advantage or benefit over other parties, or adversely impact the interest of JCSD.  In order for a proposal to be accepted, a vendor must comply with the following:
 
*address service specifications in the order stated in the Service Specifications section (These will be reviewed with a rubric and rated by the district leadership team to determine the awarding vendor.)
*a cost amount must be submitted by the vendor in a firm fixed price
*the proposal must be signed
 
 
 
9.  Rejection of Proposals
The JCSD reserves the right to reject any and all proposals, to negotiate with the best-proposed offering vendor, to award a contract to other than the low offering vendor, or not to make award if it is determined to be in the best interest of the JCSD. 
 
10.  Disposition of Proposals
All submitted proposals become the property of the JCSD and will not be returned to the offering vendor. 
 
11.  Special Terms/Conditions

Subject to Appropriation
Funds for the bid/project are subject to federal/state appropriations and ability of the district’s Federal Program’s Application to accommodate this expense.  

Equal Opportunity Employer
The JCSD is an Equal Opportunity Employer and therefore prohibits unlawful discrimination based on race, color, creed, sex, age, national origin, physical handicap, disability, or any other consideration made unlawful by federal, state, or local laws.  The vendor/contractor shall be an equal opportunity employer and shall neither discriminate nor permit discrimination in its operations or employment practices against any person or group of persons on the ground of race, color, religion, national origin, disability, or sex in any manner prohibited by law. 

Termination for Convenience
In the event the vendor is unable to provide the contracted services and mutually acceptable alternatives cannot be arranged, the contract can be terminated with written notification by either party.  The JCSD shall give written notice of the termination to the vendor specifying the part of the contract terminated and when termination becomes effective.  The vendor shall incur no further obligations in connection with the terminated work and on the date set in the notice of termination the vendor will stop work to the extent specified.  The vendor must still complete the work not terminated by the notice of termination and incur obligations as are necessary to do so.  

12.  Contact Information
 
Dr. Missy Bufkin, Director of Federal Programs
Jones County School District
5204 Hwy 11 North
Ellisville, MS  39437 (601)649-5201
E-Mail: [email protected]
 
 
Thank you for your time and consideration of this proposal.