ALLEN PARISH POLICE JURY (herein referred to as the "Owner") hereby solicits sealed bids for the PERIMETER FENCING & ACCESS GATES project described as follows:
STATEMENT OF WORK: The Perimeter Fencing and Access Gate project is the installation of a new game fence along the perimeter of the airfield to include the addition of gates.  This project entails the clearing and grubbing of a new fence line, removal of existing fence, installation of new 8 ft. tall w/ 3 strand barb wire top fence, installation of new 6 ft. chain link w/ 3 strand barb wire top fence, installation of new vehicle and pedestrian access gates. Project Duration: 150 Calendar Days

BID SUBMITTAL: Sealed Bids shall be addressed to the Allen Parish Police Jury and delivered to the 602 Court Street, Oberlin, LA 70655 not later than 10:00 A.M. CST on Thursday August 28th, 2024 Any bid received after the specified time and date will not be considered.

BID OPENING: The sealed bids will be publicly opened and read aloud at 10:00 A.M. CST on Thursday August 28th, at the ALLEN PARISH POLICE JURY located at 602 COURT STREET, OBERLIN, LA  70655.

PRE-BID MEETING: Attendance at the Pre-Bid Conference is not mandatory in order to bid on the project; however, bidders are encouraged to attend. It is the responsibility of all potential bidders to visit the job site to assess the location and conditions prior to bidding.
A Non-Mandatory Pre-Bid Meeting will be held at 10:00 A.M. CST on Thursday August 15th at the ALLEN PARISH AIRPORT located at 278 AIRPORT ROAD, OAKDALE, LA 71463

BID DOCUMENTS: The Instructions to Bidders, Bid Form, Contract, Plans, Specifications, and Forms of Bid Bond, Performance Bond and Payment Bond, Addendums, and other bidding documents for the project may be viewed and downloaded free of charge (with the option to purchase hard copies) at www.civcastusa.com. PLEASE BE ADVISED www.civcastusa.com IS FOR PROJECT INFORMATION, ADDENDUMS, AND RFI’S ONLY. You will be notified of addenda automatically, through email, if you download your plans and specifications via civcastusa.com. Please submit questions for the project 72 hours prior to bid opening through www.civcastusa.com in the Q&A portal. A hard copy set may be examined at the office of the Engineer for the contract; Infrastructure Consulting and Engineering located at 4000 South Sherwood Forest Blvd., Suite 301, Baton Rouge, LA 70816 or at the Port of South Louisiana 1720 LA Highway 44, Reserve, LA 70084. Please submit questions for the project by Monday, August 22nd, 2024, through www.civcastusa.com in the Q&A portal. The project manager: Jeff Sumner, P.E.  Email:  [email protected]

ELECTRONIC BIDDING: WWW.CENTRALBIDDING.COM Bidders may submit their bids and bid bonds electronically. Official Electronic Bid Documents are available at Central Bidding. Central Bidding can be accessed at www.centralbidding.com. For questions related to the electronic bidding process, please call Central Bidding at 225-810-4814. To view bids, download, and receive bid notices by email, your company/agency will need to register at www.centralbidding.com prior to the deadline.

FUNDING ADVISEMENT: Notice is hereby given that the project is funded through Federal & State Grants which funds will not be available at the time of bidding. The Owner may reject all bids and cancel this solicitation should adequate funding not be secured within Sixty (60) days after bid opening. The time limits stipulated in LA. R.S. 38:2215(D) do not apply based upon the statutory exception that “the contract is to be financed in whole or in part by federal or other funds which will not be readily available at the time bids are opened.”

REQUIRED LICENSE: Contractors submitting bids shall be licensed under LA R.S. 37:2150-2164, Commercial License with a specialty in Fence classification. The bidder shall show his license number on the bid and on the sealed envelope submitting the bid.

CERTIFICATE OF LIABILITY: The signature on the bid must be that of an authorized representative of the corporation, partnership, or other legal entity, as defined by Louisiana Public Bid Law Revised Statute 38:2212. A.(1)(c) which dictates parties authorized to submit bids for public contracts. All required Certificates of Liability Insurance shall list the Allen Parish Police Jury as “additionally insured.” 

OWNERS RIGHTS: The Owner reserves the right to reject any and all bids for just cause; such actions will be in accordance with Title 38 of the Louisiana Revised Statutes. In accordance with R.S. 38:2212 (A)(1)(b), the provisions and requirements stated in the Bidding Documents shall not be waived by any entity.

BIDDING DOCUMENTS: In accordance with R.S. 38:2212 (A)(1)(b), the provisions and requirements stated in the Bidding Documents shall not be waived by any entity.

DBE GOALS: It is the policy of the Department of Transportation (DOTD) that disadvantaged business enterprises as defined in 49 CFR Part 26 shall have the maximum opportunity to participate in the performance of contracts financed in whole or in part with Federal funds. All bidders shall make good faith efforts, as defined in 49 CFR Part 26, Regulations of the Office of Secretary of Transportation, to subcontract TBD of the dollar value of the prime contract to small business concerns owned and controlled by socially and economically disadvantaged individuals (DBE).

BUY AMERICAN: The proposed contract is subject to the Buy American provision under 49 USC § 50101.

EQUAL OPPORTUNITY: The proposed contract is under and subject to executive Order 11246 of September 24, 1965. The Bidder’s attention is called to the “Equal Opportunity Clause” and the “Standard Federal Equal Employment Opportunity Construction Contract Specifications” set forth in the Specifications. Affirmative Action Requirements as well as goals for minority and female participation on contracts and subcontracts of $10,000 or more are established within the Specifications.

FOREIGN TRADE RESTRICTIONS: The successful bidder will be required to submit Certifications regarding Foreign Trade Restrictions under 49 CFR part 30, Government Wide Debarment and Suspension as per 2 CFR part 180 and Non-segregated Facilities as per 41 CFR § 60-1.8.

DAVIS BACON ACT: Attention to Bidders is particularly called to the requirements as to conditions of employment to be observed and minimum wage rates to be paid under the Davis Bacon Act Requirements.

DRUG FREE WORKPLACE: The proposed contract is subject to applicable provisions of the Drug-Free Workplace Act.

APPLICABLE LAWS, ORDINANCES, & RULES & REGULATIONS: All applicable Federal, State, Local laws, ordinances, and the rules and regulations of all authorities having jurisdiction over construction of the project shall apply to the contract throughout.

BID SECURITY: Each Bidder must deposit with his/her bid, security in the amount of at least five percent (5%) of the total bid price, provided on the specified form and subject to the conditions provided in the Information for Bidders. Sureties used for obtaining bonds must appear as acceptable on the U. S. Department of Treasury Circular 570.

BID WITHDRAWAL: No bidder may withdraw his/her bid within sixty (60) days after the actual date of the opening thereof, except as provided under LA. R.S. 38:2214.


OWNER: ALLEN PARISH POLICE JURY BY: /s/ TONY HEBERT, PRESIDENT

PUBLICATION/DATES: The Advocate, Kinder Courier News - Thursday 08/01/24, Thursday 08/08/24, Thursday 08/15/24