STATE OF ALABAMA                      )
TUSCALOOSA COUNTY                 )
CITY OF TUSCALOOSA                  )
 
CITY OF TUSCALOOSA PUBLIC WORKS CONTRACT DOCUMENTS
 
SECTION ONE
ADVERTISEMENT AND NOTICE FOR BIDS
( 2021 )
 
The Bid Opening is scheduled for Tuesday, March 9, 2021 at 10:00 AM. CST. In order to reduce exposure of all parties during current Coronavirus (COVID-19) pandemic, ONLY electronic bids will be received   by   the   City   of   Tuscaloosa, Alabama, a Municipal Corporation, designated as the office of the awarding authority for this purpose, prior to the bid opening via submission at www.centralbidding.com OR by email prior to the bid opening to R. Allen McGiffert, [email protected]. Electronic bids must be submitted in .pdf format to the City of Tuscaloosa., via submission to www.centralbidding.com or email to [email protected]  BEFORE Tuesday, March 9, 2021 at 10:00 AM CST. If submitting by email, please put “ELECTRONIC BID FOR City of Tuscaloosa – Campus Area Water Distribution System and Instrumentation Upgrades – Proposal “C” Project” in the subject line of your email with your bid attached to your email. The .pdf file shall be submitted with the Contractor Name and General Contractors License Number.
 
Please submit the entire Bid Package, including (all in .pdf format): Bid Proposal Form completed with acknowledgement of addendum, references and signatures (signed either electronically or physically signed and scanned in), Bid Schedule, copy of General Contractors License, Bid Bond, and Forms, 3, 4, and 5.
 
The electronic bids will be read aloud via web-based videoconferencing software Zoom.  This virtual public bid opening is open to any member of the public and instructions for log in will be given by J.C. Wilhite, EIT who can be reached at 205-759-1521 or [email protected]. Instructions for video conferencing of the bid opening will be emailed to all plan holders.
 
                Award of the contract will be made within forty-five (45) calendar days from the date of the bid opening.
 
The Project:  
The Project shall be known as City of Tuscaloosa – Campus Area Water Distribution System and Instrumentation Upgrades – Proposal “C” Project and the general character of said public works project shall consist of the following:    
Water Distribution Main Improvements, Water Booster Pump Station Construction, and 420/360 System Isolations.
 
The approximate quantities of said Project are as follows: 
1,300 LF 24” D.I. water main, 8,600 LF 16” D.I. Water Main, 3,300 LF 12” D.I. Water Main, Valves, Fittings, Fire Hydrant Assembly, Main Connections, 1 – Water Booster Pump Station, System Isolation Valves
 
The University of Alabama Utility and Infrastructure Improvements consists of street, sidewalk, curb, electrical / OIT improvements, site lighting, and additions.
 
Special instructions are as follows:           None                                                                                                      
The City will furnish the following:             None                                                                                                      
Time of Construction:  From the date stated in the Notice to Proceed, the Project shall be constructed based on the Sequence of Construction Schedule as follows: 
Distribution System ImprovementsCompleted by January 15, 2022
Pump Station Completed by February 15, 2022
The University of Alabama ImprovementsCompleted by August 1, 2021
System Conversion Completed by March 2022
 
Any failure to complete such construction tasks outlined in the above Construction Schedule shall constitute liquidation damage charges as set forth in the contract documents.
 
Plans and Specifications:  
Plans and specifications and all related Contract Documents are open  for public inspection  at the  office  of                                                    McGiffert and Associates, LLC. located at 2814 Stillman Boulevard, Tuscaloosa, Alabama and  plans,  specifications  and  other  elements  of  the  contract  documents  may  be  obtained  from  the  office  of  the Engineer, located at McGiffert and Associates, LLC, designated as the office of the awarding authority for this purpose. The contact person for the project is R. Allen McGiffert.  They can be reached at 205-759-1521 or [email protected].
 
Plans, specifications and Contract Documents may be obtained at the above location upon the deposit of $200.00, which amount does not exceed twice the cost of printing, reproduction, handling and distribution of each set of such documents.  Deposits by prime Contractor bidders are refundable in full upon return of all documents in reusable condition within ten (10) days of bid opening.  Additional sets of bid documents for prime Contractor bidders, subcontractors, vendors or dealers may be obtained upon payment of the same deposit.  Such deposits will be refunded, less the cost of printing, reproduction, handling and distribution, if all the documents are returned in reusable condition within ten (10) days of bid opening. 
All eligible refunds of deposits for plans and specifications will be made by the City within twenty (20) days of bid opening. 
Qualification of Bidders: 
All bidders must be responsible, meeting the criteria and requirements set forth in the Instructions to Bidders and bid proposal.
Prequalification of Bidders IS              ; IS NOT     X     required.If prequalification of bidders is indicated to be required by the preceding sentence, then written prequalification information is available for review at the same office where plans, specifications and Contract Documents are available.
The attention of all bidders is called to the provisions of State law governing "general Contractors," as set forth in Ala. Code §34-8-1, et seq. (1975), and rules and regulations promulgated pursuant thereto.
If a construction manager is being utilized and this contract is one of a multiple of trade contracts, then the bidder shall be fully licensed for the trade, as determined by applicable law.
The City may not enter into a contract with a non-resident corporation or entity which is not qualified under State law to do business in the State of Alabama.
All bidders shall possess all other licenses and/or permits required by applicable law, rule or regulation for the performance of the work.
All bidders must submit with their proposal, Contractor's license number and a copy of the license.  State law, Ala. Code §34-8-8(b), requires all bids to be rejected which do not contain the General Contractor's current license number.
The City reserves the right to reject all bids and/or reject and rebid the Project should it determine the same is in the best interest of the City. 
 
4.   Construction Manager:
 
               If the preceding blank is marked with an affirmative indication, it means that this contract involves the use of a construction manager and this contract is one of several multiple trade and/or multiple prime contracts for work on the Project. Bidders attention is called to the supplemental conditions attached to the General Conditions of the Contract Documents regarding this topic.
 
5.  Bid Bonds:   Each bidder must submit with its bid a cashier's check drawn on an Alabama bank or a fully executed bid bond on the form that is contained in the Contract Documents executed by a surety company duly authorized and qualified to make bond in the State of Alabama.  All bonds, sureties and/or cashier checks will be made payable to the City for an amount not less than 5 percent of the City's or its engineers or architects estimated cost of the Project or of the total bid in the proposal, but in no event more than $10,000.00.
                                                                                                                                                                           
6.  Sales and Use Tax Savings:  Alabama Department of Revenue Rule 810-6-3.69.02(2010) exempts certain payment of state, county, and municipal sales and use taxes by the contractor or subcontractor on tangible personal property to be incorporated into the realty pursuant to a contract with a municipal corporation such as the City of Tuscaloosa. All tax-exempt purchases shall be in accordance with the laws of this state and the Alabama Department of Revenue. It is the sole responsibility of the successful contractor to make the necessary inquiries and determinations as to what materials or items of tangible personal property to be incorporated into the project qualify as tax exempt in the opinion of the Alabama Department of Revenue. Unless otherwise noted, the project will be bid and administered in compliance with the State of Alabama Act 2013-205, Certificate of Exemption from Sales and Use Tax for Governmental Entities, regarding sales and use taxes. Sales and use taxes shall not be included in the bid. The Contractor shall be responsible for obtaining a certificate of exemption from the Alabama Department of Revenue for purchases of materials and other tangible property made part of the project. Any subcontractors purchasing materials or other tangible personal property as part of the project shall also be responsible for obtaining a certificate of exemption. The estimate sales and use tax saving must be accounted for on the bid proposal. Failure to provide the estimated sales and use tax savings may render the bid as non-responsive. Other than determining responsiveness of the bid, sales and use tax accounting shall not affect the bid pricing nor shall be considered in the determination of the lowest responsible and responsive bidder.
7.  Pre-Bid Conference:  A Pre-Bid Conference  IS     X      ; IS NOT              required for this Project.  If a conference is required, see below for specific instructions.
 
There will be a mandatory Pre-Bid Conference held via web-based videoconferencing software Zoom on  Monday, March 1, 2021 at 10:00AM local time. This Pre-Bid Conference is open to any member of the public and instructions for log in will be given by   J.C. Wilhite, EIT   who can be reached at 205-759-1521 or [email protected].
 
 
NOTE:           All bidders are advised to carefully read the Instructions to Bidders contained in the Contract Documents, which provisions and requirements are adopted herein by reference.
 
                                                                                                CITY OF TUSCALOOSA, ALABAMA,
                                                                                                A MUNICIPAL CORPORATION
                                                                                                Walter Maddox, Mayor
 
 
[END ADVERTISEMENT FOR BID—OFFICE OF THE CITY ATTORNEY]

Additional Notes/Requirements

Due to the file size for the plans we had to divide into 3 different parts to make sure everyone is able to download. Please make sure that you download part 1,2, and 3 in order to get a full set of plans.