ADVERTISEMENT FOR BIDS
02/21/2024
    
The Concordia Parish Hospital Dist. No. 1/Trinity Medical Center will receive Sealed Bids marked "Bid" for the construction of the project described as follows:
 
TRINITY MEDICAL CENTER
us highway 84
RIGHT & LEFT TURN LANES
   
Notice is hereby given that bids will be received (via delivery or mail) for the Concordia Parish Hospital Dist. No. 1/Trinity Medical Center (Owner), by the Engineer, Bryant Hammett & Associates, LLC located at 6885 Hwy 84, Ferriday, LA  71334 no later than 10:30 a.m. on Thursday,  March 21, 2024, at which time and place bids will be publicly opened and read aloud.  
 
All bids must be submitted on the proper form.  The contractor must include his contractor's license number on the Bid.  Any bids submitted after the required times and dates will not be considered.        
 
Bidders may submit bids electronically to the Engineer at [email protected] and [email protected].  Electronic bids must be received before 10:00 a.m., Local Time on Thursday, March 21, 2024. Any Electronic bid received after this time will not be considered. Bidders submitting bids electronically are required to provide the same documents as bidders submitting through the mail or in person.  These items include but are not limited to the Bid Form and Corporate Resolution.  Regardless of the bid results, the bidder will have 48 hours from opening of the bids to provide the original bid documents.  If a bidder fails to provide the original hard copies of these documents within 48 hours of the bid opening, their bid shall be considered nonresponsive. Trinity Medical Center and the Engineer will not be responsible if the bidder cannot complete and submit a bid due to failure or incomplete delivery of the files submitted via the internet.  Original bid documents shall be addressed to the Engineer located at 6885 Hwy. 84, Ferriday, LA  71334 and must be received 48 hours after bid opening, if not, the bid will be considered nonresponsive.
 
All bids must be submitted on the proper form.  The Corporate Resolution must be signed and sealed. The contractor must include his contractor's license number on the Bid envelope and the electronic submittal.  Any bids received after the specified time and date will not be considered.  
 
Each bona fide bidder must be registered with the Engineer and obtain Bid Documents from the Engineer in order to submit a bid.  The Bidding documents may be requested by email at [email protected], or calling (318)757.6576, upon payment of ($250.00) Two Hundred Fifty Dollars per set made payable to Bryant Hammett & Associates, LLC.   Deposits on the first set of documents furnished to prime bidders shall be fully refunded upon return of the documents no later than ten days after receipt of bids.  On other sets of documents furnished to bidders, the deposit less the actual cost of reproduction, shall be refunded upon return of the documents no later than ten days after receipt of bids.  Refunds will be given on the first set of documents furnished to bona fide prime bidders upon return of the clean, unmarked documents no later than ten days after receipt of bids in accordance with LSA R.S. 38§2212(e).  
 
Prime Bidders may also obtain an electronic set of bidding documents in pdf. format, contractors are responsible for reproduction/printing.  There is no fee for the electronic set of bidding documents.   Contractors desiring to bid shall provide evidence that they hold an active State License of proper classification and in full force and effect.  For contractor information, this project is classified as Highway, Street and Bridge construction.
 
In accordance with RS 38§2212 G(2) plans and specifications shall be available to bidders until twenty-four hours before bid opening date.
 
Per LA R.S. 38§2212(B)(1); “The provisions and requirements of this section, and those stated in the Bidding Documents shall not be waived by any entity.”  Neither can the entity reject any or all bids, other than for just cause as allowed by LA R.S. 38§2214.  Awarding or rejecting bids must be in accordance with LA Public Bid Law Statutes.
 
Each bidder must deposit with his/her bid, security in the amount, form, and subject to the conditions provided in the Instructions to Bidders.  Bid bonds shall be written by a surety or insurance company currently on the U.S. Department of the Treasury Financial Management Service list of approved bonding companies which is published annually in the Federal Register, or by a Louisiana domiciled insurance company with at least an A-rating in the latest printing of the A.M. Best’s Key Rating Guide to write individual bonds up to ten percent of policyholders’ surplus as shown in the A.M. Best’s Key rating Guide or by an insurance company in good standing licensed to write bid bonds which is either domiciled in Louisiana or owned by Louisiana Residents. 
      
The contractor may withdraw a bid by affidavit within 48 hours of the bid opening in accordance with LA R.S.  38§2214.C;  for patently  obvious,  unintentional  and  substantial  mechanical,  clerical  or  mathematical errors.  The Bids will remain subject to acceptance for forty-five (45) calendar days after the Bid opening, or for such longer period of time that Bidder may agree to in writing upon request of Owner.
 
Any interpretation of the bid documents shall be in writing addressed to Bryant Hammett & Associates, L.L.C. at 6885 Hwy. 84 West, Ferriday, LA  71334 or emailed to [email protected] and to be given consideration must be received at least ten days prior to the date fixed for the opening of bids.   No communication after this date.
 
The Contractor shall begin mobilization and procurement of materials within ten (10) working days of the receipt of the Notice to Proceed.
                       
The successful bidder will be required to execute the Owner's Standard Form of Agreement/Contract for construction together with the Performance and Payment Bonds within ten (10) working days after issuance of the Notice of Award.  Sureties used for obtaining bonds must appear as acceptable on the U.S. Department of Treasury Circular 570.  
  
The Owner hereby notifies all offerors that in regard to any contract entered into pursuant to this advertisement, that Minority Business Enterprises will be afforded equal opportunity to submit offers in response to this invitation and will not be discriminated against on the grounds of race, color, sex, national origin or disability in consideration for an award.
        
  
        
Concordia Sentinel Publication Dates:                                                                                         Concordia Parish Hospital Dist. No. 1          
         February 21st, 28th and March 6, 2024                                                                              Trinity Medical Center
                                                                                                                                                     James King, Chairman                                   

Additional Notes/Requirements

Engineer's Opinion of Probable Construction Cost: $478,515.00 Contractor's wishing to bid, must contact the Engineer's office to request a set of construction documents.