ADVERTISEMENT FOR BIDS
 
Sealed bids will be received by Ascension Parish Government Purchasing Department, 615 E. Worthey St., Gonzales, Louisiana 70737 (mailing address P.O. Box 2392, Gonzales, Louisiana 70707-2392) on Wednesday, November 6, 2019 2:00 PM. local time from Commercial Building Contractors, and then at said office publicly opened and read aloud for construction of the project described as follows:
 
Ascension Parish Fire District #1: Galvez-Lake Substation #51
 
General Scope of Project:  This project consists of the construction of a new 4,219 s.f. fire station, retention pond, concrete parking/paving, emergency generator, and related site work.
 
All bids must be in accordance with the Bid Documents and any bid received after 2:00 p.m. on the day and date of the bid opening will be returned unopened. Properly Licensed Louisiana Contractors may obtain copies of the BID DOCUMENTS up to 24 hours prior to bid time.
 
Complete Bid Documents for this project are available in electronic form. They may be obtained without charge and without deposit from www.lettermansbidconnect.com. Printed copies are not available from the Designer, but arrangements can be made to obtain them through most reprographic firms. Plan holders are responsible for their own reproduction costs. Questions about this procedure shall be directed to the Designer at:
 
Mougeot Architecture, LLC          Telephone: 225-767-1717
10343 Siegen Lane                          Fax: 225-767-1711
Building 7, Suite A
Baton Rouge, LA 70810                                                  


Bids from only the respective contractors obtaining plans, must be submitted on bid form provided in the bid documents.
 
Each bid must be submitted in a sealed envelope bearing on the outside the name of the bidder, his/her address, contractors state license number and the name of the project for which the bid is submitted. If forwarded by mail or hand delivery the sealed envelope containing the bid must be enclosed in another envelope addressed to the following:
 
VIA U.S. Mail                      Ascension Parish Government Purchasing Department
Sealed Bid:      Ascension Parish Fire District #1: Galvez-Lake Substation #51
P.O. Box 2392
Gonzales, LA 70707
 
Hand Delivered:                615 E. Worthey St., Gonzales, Louisiana 70737
Ascension Parish Fire District #1: Galvez-Lake Substation #51
Contractor Name:_________________________________________
LA State Contractor License Number:__________________________
RS 38:2218. Evidence of good faith; countersigning
To address the above requirement for electronic bids Ascension Parish Government will allow electronic bids submitted via the parish approved on-line bid site to be submitted as follows:
A copy of the bid bond, certified check, or cashier's check, must be attached to bid document submitted electronically
 
B. The original bid bond document, certified check, or cashier's check, must be received in our office no later than 48 hours after bid opening date and time (Mailing; Ascension Parish Purchasing Department, P.O. Box 2392, Gonzales, Louisiana 70707-2392 – Physical; 615 E. Worthey St., Gonzales, Louisiana 70737)
 
C. The bid-bond, certified check, or cashier's check, envelope must be clearly labeled as a
“Bid Bond” with the project name, vendor’s name as it appears on the bid documents and address.
 
Beginning at 2:00 p.m., November 6, 2019 all bids will be downloaded. No bids are accepted after 2:00 p.m.  All addenda, Amendments, Letters of Clarification, and Withdrawal Notices will be posted online by no later than Friday, November 1, 2019 at 2:00 pm local time. Construction proposal information may be accessed via the internet at www.centralauctionhouse.com Users must click on Login and create a new user registration to view and download plans and specifications. Once logged in, users must click on Ascension Parish Government to view current advertisement listings. This listing is titled “Ascension Parish Fire District #1: Galvez-Lake Substation #51”.  Registered users will have access to view Project Information, submit a question concerning the project, and view the plans. All project specific notices are found here. It will be the responsibility of the bidder to check for updates. All submitted questions will be forwarded by email to the Project Manager and the Project Engineer for a response by October 25, 2019 – 4:00 pm.  No questions will be accepted after 4:00 pm, October 25, 2019.  Ascension Parish shall not be responsible if the bidder cannot complete and submit a bid due to failure or incomplete delivery of the files submitted via the internet.
 
Bid security in the amount of five percent (5%) of the Total Bid must accompany each Bid, and shall be made payable to the Owner.
 
A mandatory Pre-Bid Conference will be held on Tuesday, October 22, 2019 at 10:00 AM at the job site:  16573 Highway 931 Prairieville, LA 70769. Contractors should have obtained a set of plans and specifications prior to this time. 
 
Contract, if awarded, will be on the basis stated in the Instructions to Bidders. No bid may be withdrawn for a period of 45 days after bid opening except as provided by law. Bidders must meet the requirements of the State of Louisiana Contractor’s Licensing Law, R.S. 37:2151 et seq. Bidders must comply with provisions of R.S. 38:2212.10.  The designers’ construction cost estimate and Parish budget will be read aloud upon opening of the bids.
 
The Parish of Ascension reserves the right to disqualify any Bid , response to a Request for Qualifications, or Request for Proposals if it is determined that the submitting business entity is not in good standing with the Louisiana Secretary of State or is not authorized to do business in the State of Louisiana.  Ascension Parish Government reserves the right to reject any and all bids for just cause.
 
Ascension Parish Government
 
Kenny Matassa, Parish President