NOTICE TO BIDDERS
 
Public Notice is hereby given that sealed bids will be received either electronically at http://www.centralbidding.com or at the office of City of Carencro, located at 210 East St. Peter Street, Carencro, Louisiana 70520, until two o'clock p.m. (2:00) central standard time on the 23rd day of January 2025 for the following: 
 
I-49 TO GLORIA SWITCH COULEE PROJECT
 
The work shall consist of, but is not limited to, approximately 3000’ of coulee cleaning and re-grading in three sections of the coulee. The first section being immediately north and south of W. Gloria Switch Road, the second section beginning approximately 400’ north of W. Gloria Switch Road then travelling north 400’. The third section beginning at Saddlecrest Drive traveling north and ending at Interstate 49 South Service Road. The work shall also consist of installing articulating concrete block matting in two sections within the coulee: the first section shall be across from the incoming ditch from Pothier Road, and the second section shall be at the outfall of the culverts crossing under I-49.
 
Bid related documents may be downloaded at http://www.centralbidding.com. Electronic Bids may be submitted by visiting http://www.centralbidding.com. For any technical questions regarding the Electronic Bidding Process, contact Central Bidding support at [email protected] or (225) 810-4814. If contractor elects to use electronic bid submission, the contractor is responsible for investigating and complying with electronic bid submission with and through the electronic bidding service. It is recommended that bidders navigate the service in advance to upcoming bid deadlines.
 
Bidders submitting bids electronically are required to provide the same documents as vendors submitting through the mail or by hand delivery. Regardless of the bid results, the vendor will have 48 hours from the opening of the bids to provide the City of Carencro the original documents. Only a bid bond shall be submitted as the bid security. Electronic copies of the bid bond shall be included with the electronic bid. If a vendor fails to provide the original hard copies of these documents within 48 hours of the bid opening, their bid shall be considered non-responsive.
 
Bids must be signed in accordance with LRS Title 38:2212(B)5. A Corporate Resolution or Certificate of Authority authorizing the person signing the bid is required to be submitted with bid. Failure to submit a Corporate Resolution or Certificate of Authority with the bid shall be cause for rejection of bid.
 
Purchases for this project shall be exempt from state sales and use tax according to LA R.S. 47:301(8)(c)(i). The successful bidder shall be granted the tax-exempt status of Lafayette Parish via Form R-1020, Designation of Construction Contractor as Agent of a Governmental Entity Sales Tax Exemption Certificate. Form R-1020 is distributed by the Louisiana Department of Revenue.
 
Original Contract Documents including drawings and specifications are available at the office of C.H. Fenstermaker and Associates, L.L.C. located at 135 Regency Square, Lafayette, LA  70508, phone: (337) 237-2200, upon payment of two hundred dollars ($200) per set, payable to City of Carencro.  NOTE: NO CASH WILL BE ACCEPTED - ONLY CHECKS OR MONEY ORDERS MADE PAYABLE TO CITY OF CARENCRO SHALL BE ACCEPTED. Deposits on the first set of documents furnished bona fide prime bidders will be fully refunded upon return of documents no later than ten (10) days after receipt of bids. On other sets of documents furnished to bidders the deposit less actual cost of reproduction will be refunded upon return of the documents no later than ten (10) days after receipt of bids. An electronic copy of the bid documents may be obtained by contacting Mrs. Meghan Broussard at [email protected] or by telephone at (337) 237-2200. There will be no deposit required to receive an electronic copy of bid documents.  Plans and specifications shall be available until twenty-four hours before the bid opening date.
 
There will be a non-mandatory Pre-Bid Conference at Carencro City Hall on January 15th, 2025 at 2:00 p.m. Physical street address of City Hall is 210 East St. Peter Street, Carencro, LA 70520.
 
Each bid shall be accompanied by a bid bond payable to the City of Carencro, the amount of which shall be five percent (5%) of the base bid plus additive alternates. Bid bond shall be written by a surety or insurance company currently on the U.S. Department of the Treasury Financial Management Service list of approved bonding companies which is published annually in the Federal Register, or by a Louisiana domiciled insurance company with at least an A- Rating in the latest printing of the A.M. Best's Key Rating Guide to write individual bonds up to ten percent of policyholders' surplus as shown in the A.M. Best's Key Rating Guide, or by an insurance company in good standing licensed to write bid bonds which is either domiciled in Louisiana or owned by Louisiana residents.  The bid bond shall be issued by a company licensed to do business in Louisiana and who is under contract with the surety company or bond issuer as a licensed agent in this state and residing in this state.  The bid bond shall be given as a guarantee that the bidder shall execute the contract, should it be awarded to him, in conformity with the Contract Documents within thirty (30) days.
 
No bidder may withdraw his bid for at least forty-five (45) days after the time scheduled for the opening of bids unless the withdrawal is in accordance with LA R.S. 38§2214.C. Each bid shall be submitted only on the bid form provided with the specifications.  The successful contractor will be required to execute performance and labor and material payment bonds in the full amount of the contract as more fully defined in the bid documents.
 
Bids will be evaluated by the Purchaser based on LA Bid Law statutes, including the lowest responsible bid submitted which is also in compliance with the specifications.  The City of Carencro reserves the right to reject any and all bids for just cause as allowed by LA R.S. 38§2214.
 
Contractors or contracting firms doing work which is classed as “Hazardous Materials” or any subclassifications, shall be properly licensed when the work to be performed is $1.00 or more.  Contractors or contracting firms submitting bids for work besides Hazardous Materials, shall be properly licensed for any work in the amount of $50,000.00 or more.  All such bidders shall certify that they are licensed contractors under Chapter 24 of Title 37 of the Louisiana Revised Statutes of 1950.  Contractors for this project shall be licensed for the classification of “MUNICIPAL and PUBLIC WORKS CONSTRUCTION”. Bids in the amounts specified above which have not bid in accordance with the requirements, shall be rejected.  Additional information relative to licensing may be obtained from the Louisiana State Licensing Board for Contractors, Baton Rouge, Louisiana.
 
The City of Carencro strongly encourages the participation of DBEs (Disadvantaged Business Enterprise) in all contracts or procurements let by the City of Carencro for goods and services and labor and material.  To that end, all contractors and suppliers are encouraged to utilize DBEs in the purchase or sub-contracting of materials, supplies, services and labor and material in which disadvantaged businesses are available.  Assistance in identifying said businesses may be obtained by calling, 896-8481.        
                               
                                                                                                 s/Charlotte Stemmans Clavier
                                                                                                 City of Carencro