Parish of Ascension
www.ascensionparish.net

CLINT COINTMENT                                                                                                               CYNTHIA LEBLANC
ascension parish president                                                                                                                                  Purchasing director           
Bid Notice
Sealed bids will be received by Ascension Parish Purchasing Department, 615 E. Worthey, Gonzales, Louisiana (mailing address P.O. Box 2392, Gonzales, Louisiana 70707-2392) on May 26,2021 until 2:00 PM Local Time and then at said office publicly opened and read aloud for the following project:
                                                                                                                                                
DEPARTMENT RELOCATION AND RENOVATIONS
ASCENSION PARISH GOVERNMENTAL COMPLEX
PROJECT NO. (PM-21-02-001)
 
STATEMENT OF WORK:
 
The Project consists of the following phases of work:
Phase One:  Renovating the interior of the existing Clerk of Courts office (2,600 sf) to provide new facilities for the Offices of Homeland Security and Emergency Preparedness (OEP).
 
Phase Two:  Add Alternate One - Included in this scope of work is renovations to the interior of the existing OEP (2,000 sf) and relocating Human Resources into this renovated space once OEP is relocated. 
 
All Bids must be in accordance with the Contract Documents on file at the Ascension Parish Purchasing Department, 615 E. Worthey Road, Gonzales, Louisiana 70737.
 
Copies of Specifications, Bid Documents, Contract Documents and Construction Drawings for use in preparing Bids may be obtained from Tipton Associates, APAC, 449 Westmoreland Drive, Baton Rouge, LA 70806, 225.387.0101, upon payment of One Hundred Dollars ($100.00) per set made payable to Tipton Associates, APAC, or free if electronic copy requested and transfer media is provided.  Documents can be mailed to bidders with a provided shipping account number.  No refunds will be made for returned drawings.
 
Where bids are to be received on forms furnished by the awarding authority, no contract documents shall be issued to anyone except a Licensed Contractor or his authorized Representatives.  In no event shall any documents for bidding be issued later than seventy-two (72) hours prior to the hour and date set for receiving bids.
 
Each bid must be submitted in a sealed envelope bearing on the outside the name of the bidder, his/her address, contractor's state license number and the name of the project for which the bid is submitted.  If forwarded by mail, the sealed envelope containing the bid must be enclosed in another envelope addressed to the Ascension Parish Purchasing Department, 615 E. Worthey, Gonzales, Louisiana (P.O. Box 2392, Gonzales, Louisiana 70707), mailed certified mail and must be received no later than the bid opening.
 
Contractors desiring to bid shall submit to the Architect, with their request for Contract Documents, contract documents deposit and evidence that they hold State License of proper classification and in full force and effect.
 
Bid security in the amount of five percent (5%) of the Total Bid must accompany each Bid and shall be made payable to the Owner. 
 
The Owner reserves the right to waive any informalities or to reject any or all bids.
 
No bidder may withdraw his bid within forty-five (45) days after the actual date of opening thereof.
 
Mandatory Pre-Bid Conference(s) May 13, 2021 @10:00am at the Clerk of Courts Office located at: 815 E Worthey St, Gonzales, LA 70737.
                 
All questions regarding this project and the bid package shall be submitted to the Purchasing Department via [email protected] by 5:00 PM on May 18. Responses will be coordinated with the Project Architect and posted on the www.centralauctionhouse.com by 2:00 PM on May 20th.
 
In addition to paper bids, electronic bids and electronic bid bonds for the followings project will be downloaded by the Ascension Parish Purchasing Department.  Electronic bids and electronic bid bonds must be submitted through www.centralauctionhouse.com prior to the electronic bidding deadline.  Beginning at 2:00 PM Local Time on May 26,2021 all bids will be downloaded.  No bids are accepted after 2:00 PM Local Time
 
RS 38:2218.  Evidence of good faith; countersigning
The public entity advertising for bids for work shall require the bidders to attach a certified check, cashier's check, or bid bond for not more than five percent of the contract price of work to be done, as an evidence of good faith of the bidder.  The public entity advertising for bids for work may require the bidders to attach a certified check, cashier's check, or bid bond for not more than five percent of the estimated price of supplies or materials, as evidence of good faith of the bidder.
 
To address the above requirement for electronic bids Ascension Parish Government will allow electronic bids submitted via the parish approved on-line bid site to be submitted as follows:          
A copy of the bid bond must be attached to bid document submitted electronically
The original bid bond document must be received in our office no later than 48 hours after bid opening date and time (Ascension Parish Purchasing Department, 615 E. Worthey, Gonzales, Louisiana (P.O. Box 2392, Gonzales, Louisiana 70707)
The bid-bond envelope must be clearly labeled as a “Bid Bond” with the project name, vendor’s name as it appears on the bid documents and address.
 
All addenda, Amendments, Letters of Clarification, and Withdrawal Notices will be posted online in addition to electronic copies being distributed.  Construction proposal information may be accessed via the internet at www.centralauctionhouse.com.   Users must click on Login and create a New User Registration to view and download drawings.  Once logged in, users must click on Ascension Parish Government to view current advertisement listings. This listing is titled “Department Relocation and Renovations, Ascension Parish Governmental Complex”. Registered users will have access to view Project Information, submit a question concerning the project, and view the drawings.  All project specific notices are found here.  It will be the responsibility of the bidder to check for updates.  All submitted questions will be forwarded by email to the Project Manager and the Project Architect for a response.
 
The Ascension Parish shall not be responsible if the bidder cannot complete and submit a bid due to failure or incomplete delivery of the files submitted via the internet.
 
Ascension Parish Government reserves the right to reject any and all bids for just cause.
OWNER
PARISH OF ASCENSION
 
BY: Mr. Clint Cointment
 
 
TO APPEAR IN THE:
 
ADVOCATE:  4/29/2021, 5/6/2021, 5/13/2021
CHIEF:             4/29/2021,5/6/2021,5/13/2021
WEEKLY:      4/29/2021,5/6/2021,5/13/2021