PUBLIC NOTICE
SOQ #24-020
Coastal Engineering Consulting as needed parish wide
 
The Parish of Jefferson is hereby soliciting the submittal of a Statement of Qualifications (Technical Evaluation Committee (TEC) Questionnaire) from persons or firms interested and qualified to provide coastal engineering consulting services on an as-needed basis for miscellaneous projects located throughout Jefferson Parish for the Department of Ecosystem and Coastal Management. (Parishwide)
 
(Resolution No. 144205) (DEADLINE: July 16, 2024 3:30 PM)
 
General
 
Specific scope of coastal engineering consulting services may include civil, hydraulic, hydrologic, environmental, mapping and CAD support. Work may include planning, permitting, design, bidding and construction administration and related supplemental services on an as-needed basis for projects located throughout the Parish as selected by the Parish Council.
 
This scope for coastal restoration and protection services includes but is not limited to marsh and ridge restoration, shoreline stabilization and protection, beneficial use of dredge material, living shoreline design, hydrologic and hydraulic modeling, design analysis and reports, biological and environmental assessments of wetlands, technical evaluations, cost estimates, opinions of probable construction cost and field investigations.  In addition to technical services, the scope includes coastal grant writing, outreach and educational support and development of associated marketing materials.
 
Projects may include the following supplemental services:  surveying (including bathymetric) and onshore and nearshore geotechnical services.
 
The Council, at its discretion, may choose one or more qualified firms to provide the services.
 
 
Compensation
 
Compensation for the required design services will be made on an hourly rate basis or a fixed fee basis, or a combination of both, depending on scope and complexity of the work.  The Parish reserves the right to determine the method of payment (hourly or fixed) for each individual assignment.
 
For hourly rate work, the firm shall be compensated on the basis of their certified and itemized salary costs plus a fee to cover overhead costs and profit in accordance with guidelines established in Attachment “A” to the Standard Professional Services Agreement for Jefferson Parish.  A copy of Attachment “A” may be obtained by calling the Jefferson Parish Department of Capital Projects at (504) 736-6779.
 
For fixed fee work, the fee shall be negotiated with the firm by the Jefferson Parish Department of Ecosystem and Coastal Management and shall be mutually agreeable to both parties. 
 
Compensation for supplemental services, if required, shall be in the form of a “lump sum” for each supplemental service, which shall be mutually agreeable to the Parish and the Consultant. 
 
All costs associated with this project shall be subject to Jefferson Parish review and approval.
 
A maximum yearly cap established by Jefferson Parish based on anticipated needs for these services shall be $500,000 per engineering contract, and the established cap shall not be increased without Council approval.  
 
Minimum Requirements for Selection 
The persons or firms under consideration shall have at least one (1) principal who is a licensed, a professional engineer in the State of Louisiana (Section C. of TEC Professional Services Questionnaire); 
The persons or firms under consideration shall have a professional in charge of the Project who is a licensed, registered engineer in the State of Louisiana with a minimum of five (5) years’ experience (Section K. “PROFESSIONAL IN CHARGE OF PROJECT:” of TEC Professional Services Questionnaire); 
The persons or firms under consideration shall have one (1) employee who is a licensed professional engineer in the State of Louisiana in the applicable discipline involved.  A subcontractor may meet this requirement only if the advertised Project involves more than one discipline (Section D. of TEC Professional Services Questionnaire). 
Principal is defined as the sole proprietor of the firm, or one who shares an ownership interest with other persons in the firm, including but not limited to, a partner in a partnership, a shareholder in a corporation, or a member of a limited liability corporation.
 
Evaluation Criteria
 
The following criteria shall be used to evaluate each firm submitting a Statement of Qualifications: 
 
Professional training and experience in relation to coastal engineering including, but not limited to, coastal planning, permitting, design, marsh and ridge restoration, shoreline stabilization and protection, beneficial use of dredge material, living shoreline design, hydrologic and hydraulic modeling, biological and environmental assessments of wetlands, design analysis and reports, technical evaluations, cost estimates, field investigations, coastal grant writing, outreach and educational support  (Maximum points awarded shall be 35).
Size of firm considering the number of professional and support personnel required to perform the type of engineering tasks, including project evaluation, project design, drafting of technical plans, development of technical specifications and construction administration (Maximum points shall be 20).
Capacity for timely completion of newly assigned work, considering the factors of type of engineering task, current unfinished workload, and person or firm’s available professional and support personnel – (Maximum points shall be 20).
Past Performance by person or firm on projects of or similar comparable size, scope, and scale.  Assertions of fault by a person or firm, which shall include time delays, cost over-runs, and or design inadequacies in prior work completed for the Parish shall be evidenced by substantiating documentation provided by the Director of Public Works for the requesting department or the Director of Engineering and received by the Chairman of the Evaluation Committee a minimum of two (2) weeks prior to the scheduled date of the Technical Evaluation Committee meeting (Maximum points awarded shall be 10).
Location of the principal office.  Preference shall be given to persons or firms with a principal business office as follows:  (1)  Jefferson Parish, including municipalities located within Jefferson Parish (15 points); (2)  Neighboring Parishes of the Greater New Orleans Metropolitan Region, which includes Orleans, Plaquemines, St. Bernard, St. Charles, St. Tammany (12 Points); (3)  Parishes other than the foregoing (10 Points); (4)  Outside the State of Louisiana (6 Points) (Maximum points awarded shall be 15).
Adversarial legal proceedings between the Parish and the person or firm performing professional services, in which the Parish prevailed or any ongoing adversarial legal proceedings between the Parish and the person of firm performing professional services, excluding those instances or cases where the person or firm was added as an indispensable party, or where the person or firm participated in or assisted the public entity in prosecution of its claim.  In the event that the person or firm fails to provide accurate and detailed information regarding legal proceedings with the Parish, including the absence of legal proceedings, the person or firm shall be deemed unresponsive with regard to this category, and zero (0) points shall be awarded (Maximum points awarded shall be 15 for the lack of any such adversarial proceedings as defined).
Prior successful completion of projects of the type and nature of the engineering services, as defined, for which firm has provided verifiable references (Maximum points awarded shall be 15). 
Each firm’s lowest and highest score shall be dropped and not count towards the firm’s score. Only those persons or firms receiving an overall cumulative score of at least seventy percent (70%) or greater, of the total possible points for all categories to be assigned by the participating Technical Evaluation Committee members shall be deemed qualified to perform engineering consulting tasks.
 
All firms must submit a Statement of Qualifications (TEC Questionnaire) and must identify all sub-consultant firms which they expect to use to provide professional services, and submit a Statement of Qualifications (TEC Questionnaire) for each sub-consultant firm. (Refer to Jefferson Parish Code Ordinance, Section 2-928). Additionally notarized affidavits must be included from the prime and any of their subs listed in the proposal. 
 
Submissions are to be submitted on the eProcurement site at www.jeffparishbids.net.
 
These submissions will only be accepted electronically via the Parish’s e-Procurement system, Central Bidding.  Central Bidding can be accessed by visiting either www.centralauctionhouse.com or www.jeffparishbids.net. All vendors will be required to register with Central Bidding. Jefferson Parish vendors are able to register for free by accessing the following link: www.centralauction.house.com/registration.
 
No submittals will be accepted after the deadline.
 
Affidavits are not required to be submitted with the Statement of Qualifications (TEC Questionnaire) but shall be submitted prior to contract approval.
 
Disputes/protests relating to the decisions by the evaluation committee or by the Jefferson Parish Council shall be brought before the 24th Judicial Court.
 
 
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