PUBLIC NOTICE
 
REQUEST FOR UN-PRICED TECHNICAL PROPOSALS
 
PHASE ONE OF A MULTI-STEP PROCUREMENT PROJECT
 
The City of Meridian is seeking un-priced technical proposals from licensed heavy truck dealers to provide COMBO TRUCKS FOR LINE MAINTENANCE. Deadline for receipt of un-priced technical proposals is 11:00 a.m. CST on Thursday, March 11, 2021. The Bid File Number is 21-09. 
 
Pursuant to MS Code 31-7-13 and House Bill 1109, this equipment will be procured through a multi-step procurement process, including a Reverse Auction. In Phase One, un-priced technical proposals are evaluated for potential acceptability based upon pre-determined criteria. In Phase Two, only those bidders whose technical proposals are determined acceptable shall be invited to provide priced bids for consideration.  City of Meridian encourages vendor participation in this multi-step process. Complete instructions are provided in the specifications package. 
 
The specification package and instructions for submission of un-priced technical proposals may be obtained by visiting the website Central Bidding at www.centralbidding.com or by contacting Vanessa Virgil, Purchasing Agent by email, [email protected]. Proposals may be submitted via electronic or paper delivery means.  Paper delivery shall be to the City of Meridian Purchasing Department, 601 23rd Avenue, Meridian, MS 39301.  Late or incomplete proposals will not be considered.  Modifications will not be considered after the closing date and time.  The following criteria shall be used to evaluate un-priced technical proposals:
 
Compliance with Request for Proposals/Bids submission requirements;
Response to Technical Specifications of Equipment or Services required;
Demonstrated experience, ability and resources of the vendor to provide Equipment or Services required;
Warren County’s experience with the bidder or manufacturer, brand or model offered;
Warranty, maintenance and support services if applicable;
Guaranteed Buy Back offer for units at 5 years/100,000 miles; 
Companies submitting proposals must be licensed as heavy truck dealers by the Mississippi Department of Revenue.  The dealer supplying the Combo Trucks shall deliver to City of Meridian Line Maintenance Department. The dealer shall provide the legal documentation for issuance of titles by the Mississippi Department of Revenue Title Division.
 
The City of Meridian reserves the right to conduct oral or written discussions of the un-priced technical proposals.  Bidders may designate those portions of the un-priced technical proposals which contain proprietary data they wish to remain confidential. The item or service procured shall be furnished in accordance with the bidder’s technical proposal and shall meet the requirements of the request for proposals/bids.
 
A Bid Bond, Cashier’s or Certified check payable to City of Meridian in the amount of $500.00 shall be required in the event that a company’s proposal is approved for advancement to Phase Two. This surety will be required prior to accessing the online reverse auction bidding portal and/or submission of paper bids.
 
The City of Meridian reserves the right to determine responsible proposing companies, responsive and most advantageous proposal(s), invite bids from multiple bidders, reject any and all proposals or bids and waive minor informalities in the proposal and bid process.  City of Meridian reserves the right to award a contract to the bidder(s) believed most advantageous to the City of Meridian, price and other factors considered.
 
                                                                                City of Meridian
                                                                                Vanessa Virgil, Purchasing Agent
PUBLISH:              02/09/21
                                02/16/21