ADVERTISEMENT FOR BIDS
March 6, 2024
 
VILLAGE OF HARRISONBURG
PHASE II – GROUND STORAGE
HARRISONBURG-ENTERPRISE WATER CONSOLIDATION PROJECT (DWRLF PROGRAM)
CATAHOULA PARISH, LA
 
Sealed Bids for the construction of Phase II – Ground Storage - Harrisonburg-Enterprise Water Consolidation Project will be received, by the Village of Harrisonburg, at the Village Hall located at 108 Sicily Street, Harrisonburg, LA 71340 no later than  2:00 p.m., Local Time, on Thursday,  April 4, 2024 by delivery, mail or in-person.  Bids shall be designated as "Sealed Bid" Village of Harrisonburg – Phase II Ground Storage - Harrisonburg-Enterprise Water Consolidation Project  at which time the Bids received will be publicly opened and read.
 
Bids will be received for a single prime Phase.  Bids shall be on a lump sum and unit price basis, with any additive alternate bid items as indicated in the Bid Form.
 
A pre-bid conference will be held at 11:00 a.m. local time on  March 20, 2024 at the Village of Harrisonburg located at 108 Sicily Street, Harrisonburg, LA  71340.  Attendance at the pre-bid conference is highly encouraged but is not mandatory.
All bids must be submitted on the proper form.  The contractor must display his contractor's license number prominently on the outside of the envelope.  Any bids received after the specified time and date will not be considered. 
Complete bidding documents for this project are available in electronic form and can be downloaded from the following designated website: http://www.centralbidding.com under Bryant Hammett & Associates, LLC.  Prospective Bidders are urged to register with http://www.centralbidding.com website as a plan holder, even if Bidding Documents are obtained from a plan room or source other than the designated website in either electronic or paper format.  The designated website will be updated periodically with addenda, lists of registered plan holders, reports, and other information relevant to submit a bid for the Project.  All official notifications, addenda, and other Bidding Documents will be offered through the designated website.  Prospective Bidders are solely responsible for obtaining the most up-to-date bidding Documents from the designated website.  Bids will not be accepted through the online bidding portal, they will be received by mail, delivery, or in-person as stated above.
 
Contractors desiring to bid shall provide evidence that they hold a State License of proper classification and in full force and effect.For contractor information, this project is classified as Heavy construction.
 
Construction documents can be obtained from Bryant Hammett & Associates (318-757-6576) upon payment of $200 dollars per set.Documents can be mailed to bidders for an additional $15.00 per set.Refunds will be given on the first set of documents furnished to bona fide prime bidders upon return of the clean, unmarked documents no later than ten days after receipt of bids.Neither Owner nor Engineer will be responsible for Bidding Documents, including addenda, if any, obtained from sources other than the designated website.
 
In accordance with RS 38:2212 G(2) plans and specifications shall be available to bidders until twenty-four hours before bid opening date.
 
Corporate Resolution must be signed and sealed. The Owner cannot waive any informalities on the bid form.  The Owner reserves the right to reject any and all bids for just cause; such actions will be in accordance with title 38 of the Louisiana Revised Statutes.
 
The Owner cannot waive any informalities on the bid form.  The Owner reserves the right to reject any and all bids in accordance with the Public Bid Law.
 
 
 
 
 
Each bidder must deposit with his/her bid, security in the amount, form, and subject to the conditions provided in the Information for Bidders.  Bid bonds shall be written by a surety or insurance company currently on the U.S. Department of the Treasury Financial Management Service list of approved bonding companies which is published annually in the Federal Register. 
 
The Contractor may withdraw a bid by affidavit within 48 hours of the bid opening in  accordance  LA R.S.  38§2214.C;  for patently  obvious,  unintentional  and  substantial  mechanical,  clerical  or  mathematical errors. 
   
The Bid will remain subject to acceptance for sixty (60) days after the Bid opening, or for such longer period of time that Bidder may agree to in writing upon request of Owner.
 
The Contractor shall begin mobilization and procurement of materials within ten (10) working days of the receipt of the Notice to Proceed.
                        
The successful bidder will be required to execute the Owner's Standard Form of Agreement/Phase for construction together with the Performance and Payment Bonds within ten (10) working days after issuance of the Notice of Award.  Sureties used for obtaining bonds must appear as acceptable on the U.S. Department of Treasury Circular 570.  
 
All bidders must have an active Unique Entity ID (SAM) (System for Award Management) Number, as verified on www.sam.gov prior to the beginning of construction.  The prime contractor is responsible for all Subcontractor’s.  All subcontractor’s must have a current SAMS number to be eligible to work. Verification is required before work begins on the project.
  
All awarded Contractors will be required to attend a monthly meeting, with mandatory attendance from the Project Engineer, Resident Inspector and Contractor, or their authorized representatives, at the beginning of the month to review quantities for pay estimates, process change orders, review work performed during month and to discuss any problems which may have arisen.
    
Please notify the Village of Harrisonburg at (318) 744-5794 seven (7) days in advance of the scheduled bid opening if special accommodations specified under ADA are required.
 
Equal Opportunity in Employment: All qualified applicants will receive consideration for employment without regard for race, color, religion, sex, or national origin, genetics, disability or veteran status.  Bidders on this work will be required to comply with the President’s Executive Order No. 11246, as amended. The requirements for bidders and contractors under this order are explained in the specifications.
 
The Owner hereby notifies all offerors that in regard to any Phase entered into pursuant to this advertisement, that Minority Business Enterprises will be afforded equal opportunity to submit offers in response to this invitation and will not be discriminated against on the grounds of race, color, sex, national origin or disability in consideration for an award.
 
      
                                                                                                  Village of Harrisonburg              
Publication Dates – Catahoula Booster:                                                           Mike Tubre, Mayor
               March 06, 2024
               March 13, 2024  
               March 20, 2024

Additional Notes/Requirements

Engineer's Opinion of Probable Construction Costs: $1.2M