Overview of the District
Jones County School District (JCSD) is located in Jones County MS.  11 campuses - 6 elementary, 3 middle/high schools, 1 career and technical center, and 1 alternative school with 1 Central Office for the district.  The district has approximately 8600 students. The overall accountability rating for the school district is an “A”. 
 
 
1.  Goal and Purpose of RFP:  The district is requesting proposals/quotes for a software platform that will allow the JCSD to conduct a Comprehensive Needs Survey to all stakeholder groups in an online format.  The survey should seek the input in all areas of the school district such as curriculum, safety, technology, federal programs, parental engagement, etc., as the results of the surveys will drive the federal funding purchases, as well as district purchases, and guide the district in implementing and managing the Strategic Plan for 2023-2027.
[Strategic Plan Goal I:  Ensure a Safe, Secure, and Orderly Environment for All; Objective A:  Address safety and security at all school sites;  Strategic Plan Goal II: Improve Student Achievement through a Rigorous and Relevant Curriculum; Objective A: Implementation of MS College and Career State Standards and High Stakes Assessments; Objective B:  Use data analysis to drive instruction for individual students; Objective C:  Implement, review and expand K-12 curricula; Strategic Plan Goal IV:  Strengthen Collaboration to Maintain Productive Parental and Community Partnerships; Objective A:  Increase public relations and communication; Objective B: Increase business and community collaboration; Objective C:  Increase parental engagement] 
   
 
2.  Proposal Requirements and Project Scope for:
North Jones Elementary, East Jones Elementary, South Jones Elementary, West Elementary, Glade Elementary, Moselle Elementary, Northeast Jones Middle/High School, South Jones Middle/High School, West Jones Middle/High School.
 
 
3.  Service Specifications and Provisions:
The program must adhere to, align with, and provide the following:
 
*provide an online platform for anonymously surveying parents, teachers, students, and community members
*provide the services of creating and administering the survey
*provide a bank of survey questions to choose from for each stakeholder group concerning the areas of curriculum and instruction, federal programs, parent and family engagement, and technology
*possess the capability for the district to add its own items to the survey
*provide an adequate number of survey questions specifically related to Title IV
*possess the capability for the survey to be administered online or in paper format
*provide the district with data that has been thoroughly analyzed
*provide the district with an online dashboard for manipulating (aggregating data disaggregating) final data results
                       
 
4.  Pricing/quotes/specifications:  The district is requesting quotes for a one-time survey for all 9 campuses for the student enrollment population of 8600.
 
 
5.  Schedule of RFP events are as follows: RFP Released 01/19/2024 - Proposal Due Date 01/26/2024
These services shall be provided to the Jones County School District during March of the 2024 school year. 
 
 
6.  RFP Submission requirements: 
 
Email a copy of the RFP response by 01/26/2024  9:00 a.m. to the following address: [email protected] Missy Bufkin, Director of Federal Programs or submit to centralauctionhouse.com
 
 
7.  Minimum Eligibility Requirements for Contract Award
 
Applicants must comply with all applicable licensing and certification requirements specific to the proposed services, be registered through the site of sam.gov , and agree to the terms/agreement and any addendum set forth by the school district’s school board attorney. 
 
All questions, comments and requests for clarifications must be in writing to Missy Bufkin.  The School District reserves the right, at its sole discretion, to determine appropriate and adequate responses to the written comments, questions and requests for clarification.
 
Rubrics with the above stated service specifications (Section 3) will be rated by the district leadership team to determine the awarding vendor.
 
 
8.  Acceptance of Proposals
The JCSD reserves the right, in its sole discretion, to waive proposal irregularities, which does not affect the price of the proposal, give one party an advantage or benefit over other parties, or adversely impact the interest of JCSD.  In order for a proposal to be accepted, a vendor must comply with the following:
 
*address service specifications in the order stated in the Service Specifications section (These will be reviewed with a rubric and rated by the district leadership team to determine the awarding vendor.)
*a cost amount must be submitted by the vendor in a firm fixed price
*the proposal must be signed
 
9.  Rejection of Proposals
The JCSD reserves the right to reject any and all proposals, to negotiate with the best-proposed offering vendor, to award a contract to other than the low offering vendor, or not to make award if it is determined to be in the best interest of the JCSD. 
 
10.  Disposition of Proposals
All submitted proposals become the property of the JCSD and will not be returned to the offering vendor. 
 
11.  Special Terms/Conditions

Subject to Appropriation
Funds for the bid/project are subject to federal/state appropriations and ability of the district’s Federal Program’s Application to accommodate this expense.  

Equal Opportunity Employer
The JCSD is an Equal Opportunity Employer and therefore prohibits unlawful discrimination based on race, color, creed, sex, age, national origin, physical handicap, disability, or any other consideration made unlawful by federal, state, or local laws.  The vendor/contractor shall be an equal opportunity employer and shall neither discriminate nor permit discrimination in its operations or employment practices against any person or group of persons on the ground of race, color, religion, national origin, disability, or sex in any manner prohibited by law. 

Termination for Convenience
In the event the vendor is unable to provide the contracted services and mutually acceptable alternatives cannot be arranged, the contract can be terminated with written notification by either party.  The JCSD shall give written notice of the termination to the vendor specifying the part of the contract terminated and when termination becomes effective.  The vendor shall incur no further obligations in connection with the terminated work and on the date set in the notice of termination the vendor will stop work to the extent specified.  The vendor must still complete the work not terminated by the notice of termination and incur obligations as are necessary to do so.  
 
12.  Contact Information
A paper copy or an email copy of this document, including any addendums, may be obtained by request:
 
Dr. Missy Bufkin, Director of Federal Programs
Jones County School District
5204 Hwy 11 North
Ellisville, MS  39437 (601)649-5201
E-Mail: [email protected]
 
 
Thank you for your time and consideration of this proposal.