BID NOTICE
 
Sealed bids will be received by Ascension Parish Government at the Ascension Parish Government Purchasing Office, 615 E. Worthey Street, Gonzales, Louisiana 70737 until November 12, 2024, at 10:00 a.m. local time. The bids will be publicly opened and read aloud for the following:
 
Prairieville Park Renovations
 
Statement of Work:This project will consist of the demolition and replacement of the softball field, backstop and surrounding paving. The project will also include associated earthwork and subsurface, drainage and subsurface collector system beneath the infields.
 
Any contractor wanting to bid on this project shall hold a State License in Municipal & Public Works Construction category. Any bid received after the closure time above stated will be returned unopened.
 
All bids must be in accordance with the Contract Documents on file at the Ascension Parish Purchasing Department, 615. E. Worthey Street, Gonzales, LA 70737.
 
Copies of specifications, bid documents, contract documents and construction drawings for use in preparing Bids may be obtained from Ascension Parish Government Purchasing Department, 615 E. Worthey Street, Gonzales, La 70737.
 
Where bids are to be received on forms furnished by the awarding authority, no contract documents shall be issued to anyone except a licensed contractor or his/ her authorized representatives. In no event shall any document for bidding be issued later than seventy- two (72) hours prior to the hour and date set for receiving bids.
 
Each bid must be submitted in a sealed envelope bearing on the outside the name of the bidder, his/her address, contractor’s state license number and the name of the project for which the bid is submitted. If forwarded by mail, the sealed envelope containing the bid must be enclosed in another envelope addressed to the Ascension Parish Purchasing Department, 615 E. Worthey Street, Gonzales, Louisiana 70737, mailed certified mail and must be received no later than the bid opening.
 
Contractors desiring to bid shall submit to the project manager, with their request for contract documents, contract documents deposit and evidence that they hold state license of proper classification and in full force and effect.
 
Bid security in the amount of five percent (5%) of the total bid must accompany each bid and shall be made payable to the owner.
 
The owner reserves the right to waive any informalities or to reject any or all bids.
 
No bidder may withdraw his/her bid within forty-five (45) days after the actual date of opening thereof.
 
All questions regarding this project and the bid package shall be submitted to the Purchasing Department via [email protected] by 3:00 PM on October 29, 2024. Responses will be coordinated with the project manager  and posted on the www.centralauctionhouse.com by 3:00 pm on November 5, 2024.
 
In addition to paper bids, electronic bids and electronic bid bonds for the following project will be downloaded by the Ascension Parish Purchasing Department. Electronic bids and electronic bid bonds must be submitted through www.centralauctionhouse.com prior to the electronic bidding deadline. Beginning at 10:00 am local time on, November 12, 2024, all bids will be downloaded. No bids are accepted after 10:00 am local time.
 
RS 38:2218. Evidence of good faith; countersigning
The public entity advertising for bids for work shall require the bidders to attach a certified check, cashier's check, or bid bond for not more than five percent of the contract price of work to be done, as evidence of good faith of the bidder. The public entity advertising for bids for work may require the bidders to attach a certified check, cashier's check, or bid bond for not more than five percent of the estimated price of supplies or materials, as evidence of good faith of the bidder. 
To address the above requirement for electronic bids Ascension Parish Government will allow electronic bids submitted via the parish approved on-line bid site to be submitted as follows:
A copy of the bid bond must be attached to the bid document submitted electronically. 
The original bid bond document must be received in our office no later than 48 hours after bid opening date and time (Ascension Parish Purchasing Department, 615 E. Worthey Street, Gonzales, Louisiana 70737). 
The bid-bond envelope must be clearly labeled as a “Bid Bond” with the project name, vendor’s name as it appears on the bid documents and address. 
All addenda, amendments, letters of clarification, and withdrawal notices will be posted online in addition to electronic copies being distributed. Construction proposal information may be accessed via the internet at www.centralauctionhouse.com. Users must click on Login and create a new user registration to view and download drawings. Once logged in, users must click on Ascension Parish Government to view current advertisement listings. This listing is titled “Prairieville Park Renovations” Registered users will have access to view project information, submit a question concerning the project, and view the drawings. All project specific notices are found here. It will be the responsibility of the bidder to check for updates. All submitted questions will be forwarded by email to the Project Manager and the Engineer for a response.
 
Ascension Parish Government shall not be responsible if the bidder cannot complete and submit a bid due to failure or incomplete delivery of the files submitted via the internet.
 
Ascension Parish Government reserves the right to reject any and all bids for just cause.
 
 
ASCENSION PARISH GOVERNMENT CLINT COINTMENT, PARISH PRESIDENT
 
 
WEEKLY-    10/17/24, 10/24/24, 10/31/24
 
CHIEF-       10/17/24, 10/24/24, 10/31/24