NOTICE TO BIDDERS
Notice is hereby given that sealed bids will be received by the Vermilion Parish Police Jury at the Vermilion Parish Courthouse, Police Jury Meeting Room, at 100 N. State Street, Suite 200, Abbeville, Louisiana, 70510, or online at http://www.centralauctionhouse.com until 3:00 P.M., Thursday, April 25, 2024 for the following:
ADDITIONS TO THE
VERMILION PARISH RABIES AND ANIMAL CONTROL CENTER
FOR THE 
VERMILION PARISH POLICE JURY
11303 PIONEER ROAD
KAPLAN, LOUISIANA
and will thereafter, be publicly opened and read aloud.  Bids received after the above-specified time for opening shall not be considered and shall be returned unopened to the sender.
The Project consists of an approximate 770 Square Foot building addition constructed of a pre-engineered metal building structure with pre-finished metal roof panels, concrete masonry unit exterior and interior walls, along with all associated selective demolition, earthwork, fencing, site improvements, concrete site paving, mechanical and electrical systems and services, and all necessary appurtenances as indicated on the plans and specifications. An Alternate Bid Item includes the addition of an approximate 190 Square Foot Covered Canopy as well as a second Alternate Bid Item to include additional Plumbing Repairs and associated work in the existing Building Structure. 

A Pre-Bid Conference will be held at the project site at 3:00 PM, Thursday April 11, 2024. All Prime Bidders and other interested parties are strongly encouraged to attend.

General contractors (Prime Bidders), subcontractors and material suppliers interested in bidding shall obtain complete sets of plans, specifications and bid documents at the office of The Sellers Group, 147 Easy Street, Lafayette, Louisiana 70506 (337) 232-0778. Printed sets and plans, specifications and bidding documents are available upon deposit of $150.00 for each set of documents plus $10.00 postage and handling fee if applicable.  Deposit for the first set is fully refundable to all bona fide prime contract bidders and a refund of $75.00 will be made for all additional sets to general contractors and to all subcontractors and material suppliers upon return of documents in good condition not later than ten (10) days after receipt of bids. The deposit for damaged, incomplete or late returned documents may be forfeited. Partial sets of documents will not be issued.  As an option to printed plans and specifications, parties may request and acquire an electronic copy (in pdf format) set of plans, specifications and bidding documents from the office of the Architect at no cost. Plans, specifications and bid documents shall be available until twenty-four (24) hours before the bid opening. For convenience, complete Sets of Plans and Specifications may also be viewed online at http://www.centralauctionhouse.com.

Notice: Prime Bidders (General Contractors) must register with and acquire printed and/or electronically submitted plans and specifications from the office of the Architect in order to be eligible to bid the project. Any Bid submitted by a Prime Bid Contractor that has not registered with and acquired plans and specifications from the office of the Architect shall be rejected.

Each quotation shall be accompanied by a certified check, cashier's check, or bid bond payable to the Owner, the amount of which shall be five percent (5%) of the total amount bid (including alternates).  If a bid bond is used, it shall be written by a surety or insurance company currently on the U. S. Department of the Treasury Financial Management Service list of approved bonding companies which is published annually in the Federal Register or by a Louisiana domiciled insurance company with a least an A- Rating in the latest printing of the A.M. Best's Key Rating Guide to write individual bonds up to ten percent of policyholders' surplus as shown in the A.M. Best's Key Rating Guide.  The bid bond shall be issued by a company licensed to do business in Louisiana and countersigned by a person who is under contract with the surety company or bond issuer as a licensed agent in this state.  The certified check, cashier's check or bid bond shall be given as a guarantee that the bidder shall execute the contract, should it be awarded to him, in conformity with the contract documents.

The successful contractor will be required to execute Performance and Labor and Material Payment Bonds in the full amount of the contract as more fully defined in the bid documents.

Contractors or contracting firms submitting bids in the amount of $50,000.00 or more shall certify that they are licensed contractors under Title 37 of the Louisiana Revised Statutes (LA. R.S. 37:2150-2192) for the classification of BUILDING CONSTRUCTION and show their license number on the front of the sealed envelope in which their bid is enclosed.  Bids in the amount of $50,000.00 or more, not submitted in accordance with this requirement, shall be rejected and shall not be read.  If the contract price is less than $50,000.00, the contractor need not be licensed.  Any bid submitted that does not require the contractor to hold a license shall state the exemption on the bid envelope.  Additional information relative to the licensing may be obtained from the Louisiana State Licensing Board for Contractors, Baton Rouge, Louisiana.

Bidder is required to comply with provisions and requirements in accordance with LA. R. S. 38:2212(B)5.  No bid may be withdrawn for a period of forty-five (45) days after receipt of bids, except under the provisions of LA. R.S. 38:2214. 

Each bid shall be submitted only on the Bid Form included in the Specifications.

The Owner reserves the right to reject any and all quotations or any portions thereof for just cause. In accordance with LA R. S. 38:2212(B)(1), the provisions and requirements of this Section, those stated in the Advertisement (Notice) to bids, and those required on the bid form shall not be considered as informalities and shall not be waived by any public entity.

Any person with disabilities requiring special accommodations must contact the Vermilion Parish Police Jury Administrative Offices no later than seven (7) days prior to bid opening.

Vermilion Parish Police Jury
Keith Roy, Parish Administrator

Publish Dates: March 27, 2024, April 3, 2024, April 10, 2024. 
 

Additional Notes/Requirements

A Pre-Bid Conference will be held at the project site at 3:00 PM, Thursday April 11, 2024. All Prime Bidders and other interested parties are strongly encouraged to attend. Notice: Prime Bidders (General Contractors) must register with and acquire printed and/or electronically submitted plans and specifications from the office of the Architect in order to be eligible to bid the project. Any Bid submitted by a Prime Bid Contractor that has not registered with and acquired plans and specifications from the office of the Architect shall be rejected.