INVITATION TO BID
SABINE PARISH SCHOOL BOARD
 
PO BOX 1079
 
MANY, LA  71449
 
ATTN: BUSINESS MANAGER
 
318-256-9228
 
Sabine Parish School Board invites your company to bid on the following school bus, equipped as per these specifications.
 
All sealed bids must be received, no later than May 21, 2015 at 1:00 PM.  Bids must be submitted using the bid form following this document.
 
Buses must meet and/or exceed all State & Federal Minimum Requirements for School Buses.  To facilitate a comparison of all brands of school buses being bid, all bids must be submitted on this form.
 
Open Contract:  The award of this bid shall be an “open contract” and thus shall be open to Sabine Parish School Board as well as other Louisiana Public entities to make additional purchases for a period of 12 months from the date of award with vendor consent.  This contract may be extended for an additional two (2) twelve (12) month terms with mutual consent.
************************************************************************************************************
GENERAL DESCRIPTION OF EQUIPMENT
 
Quantity: (1) or more 2016 Model Conventional School Bus, 48 Passenger seating with a minimum Body Length of 23 feet 11 inches.  Bus must meet or exceed all Federal, State, and Sabine Parish specs and National Minimum Standards.
 
************************************************************************************************************
BID SPECIFICATIONS 
AIR CONDITIONING:     120,000 btu free blow system with dual TM-21 engine run compressors. Evaporators to be mounted recessed into the front and rear bulkhead. Driver to have a dedicated a/c vent to blow directly onto driver.
Alternator:                       240 amp minimum
Axles, Springs, & Shock absorbers:       

Front Axle:            12,000# rating minimum, lubed bearings
Rear Axle:             21,000# minimum, lubed bearings minimum
Rear Axle Ratio:   5.29:1 ratio
Rear Suspension:  21,000# capacity spring type
Shock Absorbers: Front and Rear

Back Up Alarm:                Safety alarm per state law
Battery:                            (3) 12 Volt, Group 31 batteries, Heavy duty battery compartment with key lock
Body Electric Panel:        Exterior under driver window, with key lock
Brake System:                  Hydraulic system with antilock brake system, 4 piston caliper with disc typerotors front and rear
Cell Phone Adapter:        Mounted in driver’s area
Cowl Steps & Handles:    Mounted LH & RH at windshield
Construction:                   Bus must be certified to meet the “Colorado Rack Test” and “Kentucky Pole Test”for roll over passenger protection
Crossing Arm:                   Bumper mounted electric crossing control arm
Child Check:                      Sleeping child check monitor requiring driver to walk to rear of bus
Cup Holder:                      Fold out cup holder for driver
Doors:

Entrance: double outward type with manual controls only,

Vandal Locks – Entrance door equipped with key lock
3 step step-well with rubber covered steps

Exit:           Rear center mounted with upper/lower glass panel with security lockRetainer to hold door open
Header Pad:         Entrance & Exit Doors, Padded Upholstery

Emergency Exits:

Push-out Windows – 2 per side – 4 per body
Roof Hatch – 2 escape roof hatches

Engine:                  6.7L Minimum In-Line six cylinder heavy duty diesel engine using “SCR”Emissions technology
Horsepower Rating:  220 Horse power
Engine warning system, low oil pressure/high water temperature.  Electric block heater, 750 watt, front bumper plug in
Pre-set high idle switch with cruise control

Exhaust System:         Stainless steel, tailpipe exits through rear bumper
Floor Covering:          Heavy Duty Rubber with aluminum trim5/8 marine grade plywood Sub-Floor (screwed down)
Fuel Tank:                   60 gallon diesel capacity mounted between frame rails for added safetyRight side fill opening with spring loaded locking door
Heated fuel/water separator filter with sight glass
Floor mounted inspection plate
15 gallon minimum diesel exhaust fluid (DEF) tank
Gauges:                       speedometer with trip meter, tachometer, hour meter, dash mounted clock,Voltmeter, oil pressure, water temperature, fuel gauge
Glove Box:                  Right side with latch
Headlights:                 Daytime Running lights
Headroom:                 77 inches at center aisle
Heaters:                     

Left front heater & Defroster – 90,000 BTU, ducted to 3rd passenger seat for equal heat distribution
Rear Heater – 50,000 BTU, under seat heater
Auxiliary Defroster Fan – 2 driver defroster fans, one upper left and one upper center

Hood & Fenders:        Fiberglass tilting hood
Horns:                         Dual, electric
Lettering:                    Name of school on both sides of body

Lights:                        

Back-up lights –RH LED type
Brake lights – LED Type
Clearance lights – LED type, 2 amber front/2 red rear
Cluster lights – 3 amber front/3 red rear  - LED type
Directional lights – 2 amber rear, 7” LED type
Dome lights – 120 Lumens minimum mounted above aisle LED type
Reflectors – as required by state law
Step well light – operates with door control
Stop & tail Lights – 2-4” and 2-7” red lens, LH/RH LED type
Strobe Light – 16 joule roof mounted with guard
Turn Signals – Front Fender mounted and rear of bus - LED type
Warning lights – 8 light system with protective hoods.

Luggage:                     Single luggage box mounted between axles on passenger side of bus.  16 cubic ft.                                                                    Doors to be supported by gas shocks.
Mirrors:                      all exterior mirrors to be heated type
Mud Flaps:                  Black rubber, front and rear
Noise Reduction:       Acoustical headliner in driver area. First two roof sections.
Paint:                         

Exterior – National School Bus Yellow with black trim
Interior – Manufacturer’s standard
Exterior Roof – White

Parking Brake:           Cable operated.  Manual Type.  Electronic controlled will not be accepted.
Radio:                         AM/FM/MP3/PA with 8 interior speakers
Reflective Tape:         3M Diamond Grade reflective vinyl“School Bus” 8” on roof cap emboss, front and rear
Side & rear marker strips, marker strip surrounds each emergency exit
Rub Rails:                    4 exterior body rub rails, painted black
Safety Equipment:    

Body Fluid Kit:       Per State Specifications
Fire Extinguisher:  5# dry type with hose and gauge
First Aid Kit:           Per state specifications
Reflectors:             3-triangle warning devices

Seats:

Passenger:                        47 passenger capacity.  (8) 39” seats on pass side.  (7) 39” seats on driver and    (1) 30” seat.  Total of 16 seats.
Upholstery:          Fire Block Upholstery, on passenger seats and barriers
Driver:                   Hi-back seat with dual armrest, cloth inserts with vinyl trim, shoulderHarness & lap belt restraint
Steering:                     Hydraulic power, tilt & telescopic steering wheel
Step well:                   Stainless steel construction with abrasive step treads
Stop arm:                   (2) 18” octagon electric sign with flashing lights, LED type
Sun visor:                   6.5 x 30, green plexi-glass
Tires & Wheels:

Front:        11R22.5G, tubeless radial
Rear:         11R22.5G, tubeless radial
Wheels:     22.5 x 8.25, 10-stud, hub piloted, disc rim

Tow Hooks:                (2) front bumper
Transmission:             5 speeds forward with overdriveTran Synd synthetic transmission fluid
External transmission oil filter, transmission oil cooler
Undercoating:                        Underneath body fully undercoated

Warranty:                   5 year engine5 year transmission
1 year base
 
Windows:

Side – tinted to allow 30% light transmittal
Rear – tinted to allow 30% light transmittal

Windshield:            2 piece curved for better visibility
Windshield Wipers:   Electric, single switch, intermittent speed with electric 1 gallon washer jug capacity 
Bidder Requirements:          
Must be a licensed dealer for the sale of new/used motor vehicles in Louisiana per R.S. 32:1251
Signed T-10 form for each bus as required by the BESE board 
Vendor Services:        Must have the following:
a toll free phone number
a website to assist customers in placing orders and product support
an on premises service facility capable of providing pre-delivery service for new and used buses, all major body repairs, all DOT inspections, and the ability to provide mobile service to school district facilities

a parts facility stocking a complete line of parts, with the ability to provide next day shipment for major body and chassis components, and to provide mobile parts sales including regularly scheduled on site retail visits.
The parts facility must be an integral part of the bus distributorship and directly controlled by the same. 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
Price Page
************************************************************************************************************
 
Bid Price
 
Total Unit Cost:                                                           $_______________________________________________
 
Date of Delivery:                                                         _______________________________________________
 
         
 
************************************************************************************************************
 
Bidder Information
 
Signature of Bidder:                                                    _______________________________________________
 
Company Name:                                                          _______________________________________________
 
Address:                                                                      _______________________________________________
 
City/State/Zip:                                                             _______________________________________________
 
Telephone Number:                                                    _______________________________________________
 
Date of Bid:                                                                 _______________________________________________
 
 
 
 
 
 
 

Additional Notes/Requirements

The Microsoft Word file that contains the specification and bid sheet are also attached. These referenced forms must be used when submitting a bid for this item.