EVANGELINE PARISH POLICE JURY
 
COMMUNITY DEVELOPMENT BLOCK GRANT-DISASTER RECOVERY AND MITIGATION (CDBG-DR MIT) PROGRAM
 
Purpose 
The Evangeline Parish Police Jury is seeking qualified firms or individuals to submit qualifications for the position of Grant Administrator for the Community Development Block Grant Disaster Recovery and Mitigation (CDBG-DR MIT) Program. The selected Grant Administrator will assist with the management and administration of disaster recovery projects, including the Ville Platte Detention Ponds (Round 2).
 
II.Scope of Services 
The selected Grant Administrator will be responsible for providing the following services on each project:
 
1.General Program Administration

Establish and maintain comprehensive project files.
Ensure compliance with all state, local, and federal regulations.

2.Citizen Participation

Facilitate public hearings, including public notices and record-keeping.

3.Land Acquisition Compliance

Assist with compliance related to land acquisition, including easements and rights-of-way.

4.Environmental Review and Compliance

Conduct and document environmental reviews as required.

5.Financial Management

Manage financial aspects, including the preparation of Requests for Payment, financial reporting, and ensuring an acceptable financial management system.

6.Public Facilities/Construction Management

Assist in bid document preparation, oversee the bidding process, manage construction contracts, and conduct inspections.

7.Labor Compliance

Ensure compliance with labor standards, including reviewing payrolls and conducting on-site interviews.

8.Fair Housing/Equal Opportunity Compliance

Develop and implement policies for fair housing and equal opportunity, including Section 504 compliance and fair housing analysis.

9.Program Monitoring and Closeout

Monitor the project throughout its duration and assist with project closeout, including preparing necessary documentation. 
III.Submission Requirements 
Interested proposers should letter and number responses exactly as the questions are presented herein. Interested proposers are invited to submit proposals that contain the following information:
 
1.Introduction

A brief statement of the proposer's understanding of the scope of work.
Confirmation of appropriate state licensing to practice in Louisiana, if applicable.
Confirmation of a clean record regarding substandard work and unethical practices in the past five years.
Acknowledgment of full responsibility for the contract if awarded.
Signature of an authorized individual.
2.Background and Experience

Description of the firm's history, structure, and expertise.
List of similar projects completed, especially CDBG-DR related projects, including references and contact information.
Information on professional errors and omissions coverage.

3.Specialized Knowledge

Demonstrated knowledge of HUD and CDBG-DR program requirements.

4.Personnel/Professional Qualifications

Identification of key staff members, their qualifications, and experience relevant to the project.
Detailed resumes of key personnel who will be assigned to the project.

5.Approach

Description of the approach and methodology for executing the scope of services.
Any innovative concepts or methods proposed.

6.Proposed Compensation

For each task, proposers should detail the cost components, including labor hours, hourly rates, fringe benefits, mileage, per diem, contracted services, and overhead. Proposers may also provide a total price per task, with final pricing subject to negotiation and cost reasonableness.
Note: The available funds for administrative services are limited by CDBG restrictions   . The total compensation will be subject to these funding limitations and final approval                                                                                                            by The Evangeline Parish Police Jury .
Each project will need to be billed and invoiced separately. 
Submission Details
 
All proposals should be sealed and identified on the outside as the following:
 
EVANGELINE PARISH POLICE JURY GRANT ADMINISTRATOR PROPOSAL
 
Deadline for Submission:
2:00 p.m. on Monday, January 13, 2025. Deadline for inquiries 4:00 p.m. on Monday, January 6, 2025.
 
Submission Methods:
Companies interested in submitting qualifications or proposals should contact Mindy LaLonde, at (337) 363-2028 for a formal copy of the Request for Qualifications OR all documents and addendum will be available online at http://www.centralauctionhouse.com.  Submissions will be due no later than 2:00 pm, Monday, January 13, 2025, and can be made online or hand-delivered to the Evangeline Parish Police Jury offices located at 1008 W. LaSalle Street, Ville Platte, LA 70586.
 
Proposals will be opened and reviewed immediately after deadline.
 
Delivery Address:Mindy LaLonde, Evangeline Parish Police Jury
1008 W. La Salle St.
Ville Platte, Louisiana 70586
 
For full details and response package, please visit http://www.centralauctionhouse.com.

 
IV.Selection Criteria 
All responses to the proposal will be evaluated based on the following criteria and corresponding point system. Proposals must include sufficient information to ensure accurate evaluation. Incomplete or incorrect information may result in a lower score. Points will be awarded based on the information provided in the proposal, scored using these criteria:
 
CRITERIA
MAXIMUM SCORE
Technical Evaluation
(Worth 100 points)
1. Corporate background and experience
25
2. Approach and methodology
30
3. Resumes, proposed staff qualifications
25
4. Proposed Compensation Evaluation**
20
Total Score
100
Oral presentation (if required)
n/a
 
**For each separate task proposer shall provide the following cost component details:
Direct labor hours per task by job classification (as listed 4, Personnel/Professional Qualifications, above), hourly rate by job classification, fringe benefits as either percent or absolute dollar per hour amount; mileage and per diem required per task, contracted services or materials identified by quantities and cost per unit; and overhead as a percent of direct costs or dollar amount per direct labor hour.  (See “Cost Component Detail” Exhibit 6-4 of Disaster Recovery CDBG Administrative Manual; a spreadsheet version of Exhibit 6-4 is available online http://www.doa.louisiana.gov/cdbg/dradmin-manual.htm).  
In addition, for each separate task, the proposer may provide a total price per task; consisting of the quantity of units and price per unit as applicable.  (See “Price Detail” Exhibit 6-4 of Disaster Recovery CDBG Administrative Manual).   Any final price per task will be subject to a cost reasonableness determination and final negotiation. 
V.Additional Information 
Evangeline Parish Police Jury reserves the right to reject any or all submittals and to waive any informality and irregularity in the qualifications/proposals and to select the firm(s) that are in the best interest of the Parish and in compliance with the terms set herein.
 
Evangeline Parish Police Jury is an Equal Opportunity Employer. All proposals will be evaluated based on the firm's qualifications, experience, and approach to the project.
 
The Evangeline Parish Police Jury reserves the right to reject any and all proposals. 
Contact Information:
For questions or further information, please contact Mindy LaLonde, at (337) 363-2028.