Listing Information/Advertisement

To be published three times-Legal
November 1, 8, & 15 2024
THE ADVOCATE
BATON ROUGE, LOUISIANA
NOTICE TO CONTRACTORS
The City of Baton Rouge and Parish of East Baton Rouge will receive electronic or paper bids for the construction
of the following project:
MALL OF LOUISIANA BOULEVARD
(RR BRIDGE AND PUMP STATION)
(CITY PARISH PROJECT NO. 12-CS-HC-0043D)
PROJECT DESCRIPTION: Earthwork, drainage structures, base course, portland cement concrete
pavement, asphalt pavement, railroad bridge, mse walls, pump station.
Electronic or Sealed bids will be received until 2:00 p.m. Local Time, TUESDAY, DECEMBER 10, 2024, by
the Purchasing Division, Room 826, City Hall, 222 Saint Louis Street, Baton Rouge, Louisiana 70802. No bids
will be received after 2:00 p.m. on the same day and date.
Bid Openings can be observed in person or via teleconference.
Teleconference Call-in Information
Join by phone
+1-408-418-9388 United States Toll
Access code: 263 373 080 (followed by the # button)
Alternate numbers to call if number above is not available, which may occur due to network traffic (use the same
Access Code, followed by the # button):
United States Toll (Boston) +1-617-315-0704
United States Toll (Chicago) +1-312-535-8110
United States Toll (Dallas) +1-469-210-7159
United States Toll (Denver) +1-720-650-7664
United States Toll (Jacksonville) +1-904-900-2303
United States Toll (Los Angeles) +1-213-306-3065
Electronic bids and electronic bid bonds for the solicitation will be downloaded by the City of Baton Rouge and
Parish of East Baton Rouge, Purchasing Division.
Beginning as soon as feasible after the bid closing time all electronic bids will be downloaded and publicly read
aloud along with all paper bids received, if any, in Room 806 of City Hall immediately after the 2:00 p.m. bid
closing.
Bids, amendments to bids, or request for withdrawal of quotations, received after time specified for bid opening
shall not be considered for any cause whatsoever.
Bids shall be firm for a period of forty five (45) days from the date of the opening of bids and no bid shall be
withdrawn for any reason during this period of time except as allowed per R.S. 38:2214.C.
Official Bid Documents are available at Central Bidding (www.centralbidding.com). Electronic Bids may
be submitted at Central Bidding (www.centralbidding.com). For questions related to the electronic
bidding process, please call Central Bidding at (225) 810-4814. Paper copies of the plans, specifications and
contract documents are on file and may be obtained from the Public Works and Planning Center located at 1100
Laurel St., Engineering Division, Room 137 or Post Office Box 1471, Baton Rouge, Louisiana 70821, upon
payment of $95.00. (Make checks payable to the City of Baton Rouge and Parish of East Baton Rouge.) Fees for
plans, specifications and contract documents are to cover the cost of reproduction and are non-refundable in
accordance with Louisiana Revised Statutes.
A Certified Check or Cashier's Check, payable to the Parish of East Baton Rouge or a satisfactory Bid Bond
executed by the Bidder and an acceptable surety, in an amount equal to five percent (5%) of the total bid, shall be
submitted with each bid.
Bids shall be received electronically via www.centralbidding.com or on solicitation bid forms furnished by the
City of Baton Rouge and Parish East Baton Rouge, and only those bids shall be received by the City-Parish which
are submitted by those Contractors in whose names the solicitation bid forms and/or specifications were issued.
In no event shall paper solicitation forms be issued later than twenty-four (24) hours prior to the hour and date set
for receiving proposals.
The City of Baton Rouge and Parish of East Baton Rouge has established a Socially and Economically
Disadvantaged Business Enterprise (SEDBE) program in accordance with Revised Statute RS 33:2233.4. It is the
policy of the Parish to ensure that Eligible Business Enterprises EBE’s, certified in accordance with the Parish
program, have an equal opportunity to receive and participate in parish contracts.
For this project the EBR Parish Purchasing office has directed a review of the scope of work and has
established a minimum EBE goal of 10% of the contract amount. All Bidders shall achieve this goal or
demonstrate good faith efforts to achieve the goal. Good faith efforts include meeting this EBE goal or providing
documentation demonstrating that the Bidder made sufficient good faith efforts in attempting to meet this goal.
Only EBE firms certified under the Parish SEDBE Certification Program at the time of submittal of the bid will
count toward this EBE goal. To be considered responsive, the apparent low bidder must submit EBE Forms 1, 1A,
and 2, and Letters of EBE Certification, as appropriate within 10 days after bid opening.
All Contractors bidding on this work shall comply with all provisions of the State Licensing Law for Contractors,
R.S. 37:2150-2163, as amended, for all public contracts. It shall also be the responsibility of the General
Contractor to assure that all subcontractors comply with this law. If required for bidding, Contractors must hold
an active license issued by the Louisiana State Licensing Board for Contractors in the classification of
HIGHWAY, STREET, AND BRIDGE CONSTRUCTION and HEAVY CONSTUCTION, and must show their
license number on the face of the bid envelope and the Uniform Public Works Bid Form.
In accordance with La. R.S. 38:2214 (B) the City of Baton Rouge and Parish of East Baton Rouge reserves the
right to reject any and all bids for just cause. In accordance with La. R.S. 38:2212 (A)(1)(b), the provisions and
requirements of this Section, those stated in the advertisement for bids, and those required on the bid form, shall
not be considered as informalities and shall not be waived by any public entity.
Bidders must comply with the SEDBE Program. Copies of SEDBE Program documents are available upon
request from City of Baton Rouge and Parish of East Baton Rouge (“City-Parish”) Purchasing Division, 222 St.
Louis Street, 8th Floor, Room 826, Baton Rouge, LA 70802. For questions or clarification about the Program,
please contact the SEDBE Liaison Officer at the Purchasing Division, at (225) 389-3259.
There will be no pre-bid conference.
For all other questions of comments concerning the project plans, specifications, or bidding documents please
contact Kate Prejean, AVP, PE at 1-225-405-5363 or [email protected].
Review Additional Notice to Bidder in Part 2 for information related to Kansas City Southern Railway Company
requirements of the contractor.