Notice to Proposers
 
Notice is hereby given that sealed proposals will be received by the City of Baton Rouge and the Parish of East Baton Rouge Purchasing Division until January 4, 2024 at 2:00 PM CST in Room 826, of City Hall, 222 Saint Louis Street, Baton Rouge, Louisiana, 70802 for:
 
2023-30-7830 Elevator Modernization and Upgrade
 
A mandatory pre-proposal conference will be held in person on Tuesday, December 5,
2023 at 1:00 PM CST at the City Hall, 222 St. Louis St., Baton Rouge, LA 70821, 8th floor, Room 801.
Attendance at the pre-proposal meeting is required to receive an award for this project. 
 
Copies of the Request for Proposal may be obtained from LaPAC (https://wwwcfprd.doa.louisiana.gov/osp/lapac/dspBid.cfm?search=department&term=102), Central Bidding (http://www.centralauctionhouse.com) or by email request to: [email protected]
 
*Note: The City-Parish has elected to use LaPAC, the state’s online electronic bid posting and Central Bidding notification system, in addition to its standard means of advertising this requirement. LaPAC is resident on State Purchasing’s website at https://wwwcfprd.doa.louisiana.gov/osp/lapac/pubmain.cfm and is available for vendor self-enrollment NOTE: This RFP is not available to submit online via Central Bidding; submissions must be mailed or hand delivered to the address mentioned in the bid.
 
In that LaPAC and Central Bidding provides an immediate e-mail notification to subscribing bidders that a solicitation and any subsequent addenda have been let and posted, notice and receipt thereof is considered formally given as of their respective dates of posting. Though not required if receiving solicitation and addenda notices from LaPAC and Central Bidding the City-Parish will email addenda to all vendors contacting our office and requesting to be put on our office Vendor Listing for this solicitation.
 
The deadline for written inquiries is December 8, 2023 at 5:00 pm CST time.
 
Proposals received after the above specified time will not be considered.  Proposals will be opened immediately after proposal opening time in Room 806, of City Hall.  All interested parties are invited to be present.
 
Teleconference Call-in information for Public Access to Bid Opening:
 
Join by phone:
 
+1-408-418-9388 United States Toll
Access code: 263 373 080 (followed by the # button)
Alternate numbers to call if number above is not available, which may occur due to network traffic (use the same Access Code, followed by the # button):
 
United States Toll (Boston) +1-617-315-0704
United States Toll (Chicago) +1-312-535-8110
United States Toll (Dallas) +1-469-210-7159
United States Toll (Denver) +1-720-650-7664
United States Toll (Jacksonville) +1-904-900-2303
United States Toll (Los Angeles) +1-213-306-3065
 
This teleconference number will provide you with live audio access to this proposal opening. The link will be live at the noted bid opening time for the date of bid opening.
 
 
The right to reject any and all proposals and to waive irregularities and informalities is reserved.
 
The City-Parish is an equal opportunity employer and encourages the participation of Disadvantaged Business Enterprises (DBE) in all of its projects.  Proposers/Prospective Contractors are strongly encouraged to make positive efforts to utilize minority subcontractors for a portion of this project.  Proposers are requested to include in their proposal a description of plans for minority participation under this Contract as suppliers or subcontractors.