NOTICE TO BIDDERS
Notice is hereby given that sealed bids will be received by the Vermilion Parish School Board either online at www.centralauctionhouse.com or at the Vermilion Parish School Board Annex Building, 220 South Jefferson Street, Abbeville, Louisiana, 70510 until 3:00 PM – Wednesday, November 6, 2024, for the following:
 
BID NO. 2024.764
PHASE III - RESTORATION OF HURRICANE DAMAGE AT GUEYDAN HIGH SCHOOL
GYMNASIUM CANOPY, GREENHOUSE, FOOTBALL STADIUM HOME & VISITOR’S FIELD HOUSES,
CONCESSION/RESTROOM BUILDING, AND PRESSBOX  
FOR THE
VERMILION PARISH SCHOOL BOARD
Gueydan, Louisiana
 
and will thereafter, be publicly opened and read aloud.  Bids received after the above-specified time for opening shall not be considered and shall be returned unopened to the sender.
 
The Project includes the following main elements:
 
1.         Removal and replacement of the existing, approximately 3,500 Square Foot Built-up Roofing System on the Home Field House along with other miscellaneous repairs.
2.         Miscellaneous Repair work at the Visitor’s Field House Building and Roof.
3.         Removal and replacement of the existing, approximately 300 Square Foot Built-up Roofing System on the Pressbox along with other miscellaneous repairs.
4.         Removal and replacement of the existing, approximately 2,000 Square Foot extruded aluminum canopy system on the Gymnasium.
5.         Removal and replacement of the existing, approximate 1,440 Square Foot Aluminum Framed Greenhouse with related components.
6.         Miscellaneous repair work at the Football Stadium or elsewhere on campus as indicated on the plans.
 
The Project will be strictly phased and scheduled to allow for full occupancy and use of the facilities by the Students, Faculty, Staff and Public during the School Calendar year.
 
A Pre-Bid Conference will be held at the Project Site, 901 Main Street, Gueydan, Louisiana 70542, at 2:00 PM, Thursday October 24, 2024. All interested parties are encouraged to attend. Please meet at the Entry of the Football Stadium.
 
General contractors (Prime Bidders), subcontractors and material suppliers interested in bidding shall obtain complete sets of plans, specifications and bid documents at the office of The Sellers Group, 147 Easy Street, Lafayette, Louisiana 70506 (337) 232-0778. Printed sets and plans, specifications and bidding documents are available upon deposit of $80.00 for each set of documents plus $15.00 postage and handling fee if applicable.  Deposit for the first set is fully refundable to all bona fide prime contract bidders and a refund of $40.00 will be made for all additional sets to general contractors and to all subcontractors and material suppliers upon return of documents in good condition not later than ten (10) days after receipt of bids. The deposit for damaged, incomplete or late returned documents may be forfeited. Partial sets of documents will not be issued.  As an option to printed plans and specifications, parties may request and acquire an electronic copy (in pdf format) set of plans, specifications and bidding documents from the office of the Architect at no cost. Plans, specifications and bid documents shall be available until twenty-four (24) hours before the bid opening. For convenience, complete Sets of Plans and Specifications may also be viewed online at http://www.centralauctionhouse.com.
 
Notice: Prime Bidders (General Contractors) must register with and acquire either printed or electronically delivered plans and specifications from the office of the Architect in order to be eligible to bid the project. Any Bid submitted by a Prime Bid Contractor that has not registered with and acquired their plans and specifications from the office of the Architect shall be rejected.
 
The Contractor and all of his Subcontractors shall be designated as an Agent for the Purchasing of Materials and/or Leasing of Equipment for this project by the Owner and will thereby be exempt from the payment of State and Local Sales and Use taxes for this project as specified elsewhere in this project manual.
 
Each quotation shall be accompanied by a certified check, cashier's check, or bid bond payable to the Owner, the amount of which shall be five percent (5%) of the total amount bid (including alternates).  If a bid bond is used, it shall be written by a surety or insurance company currently on the U. S. Department of the Treasury Financial Management Service list of approved bonding companies which is published annually in the Federal Register or by a Louisiana domiciled insurance company with a least an A- Rating in the latest printing of the A.M. Best's Key Rating Guide to write individual bonds up to ten percent of policyholders' surplus as shown in the A.M. Best's Key Rating Guide.  The bid bond shall be issued by a company licensed to do business in Louisiana and countersigned by a person who is under contract with the surety company or bond issuer as a licensed agent in this state.  Bid Bonds shall be accompanied by a Power of Attorney as described in the Instructions to Bidders Section of the Specifications. The certified check, cashier's check or bid bond shall be given as a guarantee that the bidder shall execute the contract, should it be awarded to him, in conformity with the contract documents.
 
Contractors or contracting firms submitting bids in the amount of $50,000.00 or more shall certify that they are licensed contractors under Title 37 of the Louisiana Revised Statutes (LA. R.S. 37:2150-2192) for the classification of BUILDING CONSTRUCTION and show their license number on the front of the sealed envelope in which their bid is enclosed.  Bids in the amount of $50,000.00 or more, not submitted in accordance with this requirement, shall be rejected and shall not be read.  If the contract price is less than $50,000.00, the contractor need not be licensed.  Any bid submitted that does not require the contractor to hold a license shall state the exemption on the bid envelope.  Additional information relative to the licensing may be obtained from the Louisiana State Licensing Board for Contractors, Baton Rouge, Louisiana.
 
Bidder is required to comply with provisions and requirements in accordance with LA. R. S. 38:2212(B)5.  No bid may be withdrawn for a period of forty-five (45) days after receipt of bids, except under the provisions of LA. R.S. 38:2214.
 
Each bid shall be submitted only on the Bid Form included in the Specifications.
 
The successful contractor will be required to execute Performance and Labor and Material Payment Bonds in the full amount of the contract as more fully defined in the bid documents.
 
Qualified Small Business Enterprises, Minority-Owned Business Enterprises, Women-Owned Business Enterprises and Labor Surplus Area Firms are encouraged to submit bids as Prime (General) and/or Subcontractors for this project.
 
The Attention to Bidders is called to particular requirements and conditions of employment to be observed including but not particularly limited to: Executive Order (EO) 11246, Equal Employment Opportunity (EEO); the Copeland Anti-Kickback Act; Sections 103 and 107 of the Contract Work Hours and Safety Standards Act; Section 306 of the Clean Air Act; Section 508 of the Clean Water Act; Executive Order 11738 and Environmental Protection Act (EPA) Regulations, 40 CFR 15.
 
 
The Owner reserves the right to reject any and all quotations or any portions thereof for just cause. In accordance with LA R. S. 38:2212(B)(1), the provisions and requirements of this Section, those stated in the invitation to bids, and those required on the bid form shall not be considered as informalities and shall not be waived by any public entity.
 
Any person with disabilities requiring special accommodation must contact the Vermilion Parish School Board Administrative Offices no later than seven (7) days prior to bid opening.
 
 
Vermilion Parish School Board
 
Thomas J. Byler
Superintendent
 
Publish Dates: October 9, 16, & 23, 2024
 

Additional Notes/Requirements

A Pre-Bid Conference will be held at the Project Site, 901 Main Street, Gueydan, Louisiana 70542, at 2:00 PM, Thursday October 24, 2024. All interested parties are encouraged to attend. Please meet at the Entry of the Football Stadium. Notice: Prime Bidders (General Contractors) must register with and acquire either printed or electronically delivered plans and specifications from the office of the Architect in order to be eligible to bid the project. Any Bid submitted by a Prime Bid Contractor that has not registered with and acquired their plans and specifications from the office of the Architect shall be rejected.