[Text Box:]    
 
Parish of Ascension
            OFFICE OF PROCUREMENT 
 
CLINT COINTMENT                                                                                         CYNTHIA LEBLANC
Ascension Parish President                                                                                                                                Purchasing Director                                                                                                                            
BID NOTICE
 
Sealed bids will be received by Ascension Parish Purchasing Department, 615 E. Worthey, Gonzales, Louisiana (mailing address P.O. Box 2392, Gonzales, Louisiana 70707-2392) on January 14, 2021 until 2:00PM Local Time and then at said office publicly opened and read aloud for the following project:
                                                                                                                                                
Temporary Mobile Treatment Unit
Expansion at Oak Grove STP Site
PROJECT #PM-20-10-001
 
 
STATEMENT OF WORK:
 
The project consists of two sixty thousand GPD mobile units trailer mounted which must also treat to limits as low as 5 mg/L BOD, 5mg/L TSS, 2 mg/L Ammonia and generate a minimum of 5 mg/L D.O. These two MTUs shall be install on a cast in pace concrete slab to be installed by the contractor. Connecting proposed MTUs to the existing STPs piping or tank structures, installing all required process piping to interconnect existing and proposed plants, and all other items shown on the construction plan that are necessary to provide a fully functional, operating mobile wastewater treatment plant that treats wastewater to meet the above mentioned limits.. For further information refer to Project Manual and Construction Plans, dated OCTOBER, 2020:
 
All Bids must be in accordance with the Contract Documents on file at the Ascension Parish Purchasing Department, 615 E. Worthey Road, Gonzales, Louisiana 70737.
 
Copies of Specifications, Bid Documents, Contract Documents and Construction Drawings for use in preparing Bids may be obtained from Alvin Fairburn & Associates, LLC. – 1289 Del Este Avenue, Denham Springs, Louisiana 70726, 225-665-1515, upon payment of Fifty Dollars ($50.00) per set made payable to Alvin Fairburn & Associates, LLC. or free if electronic copy requested and media provided.  Documents can be mailed to bidders with a provided shipping account number.  No refunds will be made for returned drawings.
 
Where bids are to be received on forms furnished by the awarding authority, no contract documents shall be issued to anyone except a Licensed Contractor or his authorized Representatives.  In no event shall any documents for bidding be issued later than seventy two (72) hours prior to the hour and date set for receiving bids.
 
Each bid must be submitted in a sealed envelope bearing on the outside the name of the bidder, his/her address, contractor's state license number and the name of the project for which the bid is submitted.  If forwarded by mail, the sealed envelope containing the bid must be enclosed in another envelope addressed to the Ascension Parish Purchasing Department, 615 E. Worthey, Gonzales, Louisiana (P.O. Box 2392, Gonzales, Louisiana 70707), mailed certified mail and must be received no later than the bid opening.
 
Contractors desiring to bid shall submit to the Engineer, with their request for Contract Documents, contract documents deposit and evidence that they hold State License of proper classification and in full force and effect.
 
Bid security in the amount of five percent (5%) of the Total Bid must accompany each Bid, and shall be made payable to the Owner. 
 
The Owner reserves the right to waive any informalities or to reject any or all bids.
 
No bidder may withdraw his bid within forty-five (45) days after the actual date of opening thereof.
 
Mandatory Pre-Bid Conference(s) will be held at Oak Grove Site on December 29, 2020 @ 10:00AM as follows:               
                 
All questions regarding this project and the bid package shall be submitted to the Purchasing Department via [email protected] by 5:00PM on January 4, 2021. Responses will be coordinated with the Project Engineer and posted on the www.centralauctionhouse.com by 5:00PM on January 6, 2021.
 
In addition to paper bids, electronic bids and electronic bid bonds for the followings project will be downloaded by the Ascension Parish Purchasing Department.  Electronic bids and electronic bid bonds must be submitted through www.centralauctionhouse.com prior to the electronic bidding deadline.  Beginning at 2:00PM Local Time on January 14, 2021 all bids will be downloaded.  No bids are accepted after 2:00PM Local Time
 
RS 38:2218.  Evidence of good faith; countersigning
The public entity advertising for bids for work shall require the bidders to attach a certified check, cashier's check, or bid bond for not more than five percent of the contract price of work to be done, as an evidence of good faith of the bidder.  The public entity advertising for bids for work may require the bidders to attach a certified check, cashier's check, or bid bond for not more than five percent of the estimated price of supplies or materials, as evidence of good faith of the bidder. 
To address the above requirement for electronic bids Ascension Parish Government will
Allow electronic bids submitted via the parish approved on-line bid site to be submitted
As follows:          
A copy of the bid bond must be attached to bid document submitted electronically
The original bid bond document must be received in our office no later than 48 hours after bid opening date and time (Ascension Parish Purchasing Department, 615 E. Worthey, Gonzales, Louisiana (P.O. Box 2392, Gonzales, Louisiana 70707)
The bid-bond envelope must be clearly labeled as a “Bid Bond” with the project name, vendor’s name as it appears on the bid documents and address. 
All addenda, Amendments, Letters of Clarification, and Withdrawal Notices will be posted online in addition to electronic copies being distributed.  Construction proposal information may be accessed via the internet at www.centralauctionhouse.com.   Users must click on Login and create a New User Registration to view and download drawings.  Once logged in, users must click on Ascension Parish Government to view current advertisement listings. This listing is titled “Temporary Mobile Treatment Unit Expansion at Oak Grove STP Site”. Registered users will have access to view Project Information, submit a question concerning the project, and view the drawings.  All project specific notices are found here.  It will be the responsibility of the bidder to check for updates.  All submitted questions will be forwarded by email to the Project Manager and the Project Engineer for a response.
 
The Ascension Parish shall not be responsible if the bidder cannot complete and submit a bid due to failure or incomplete delivery of the files submitted via the internet.
 
Ascension Parish Government reserves the right to reject any and all bids for just cause.
 
OWNER
PARISH OF ASCENSION
BY:         /s/ MR. CLINT COINTMENT
 
 
 
TO APPEAR IN THE:
 
ADVOCATE:  12/17/2020, 12/24/2020, 12/31/2020
CHIEF:             12/17/2020, 12/24/2020, 12/31/2020
WEEKLY:       12/17/2020, 12/24/2020, 12/31/2020