ADVERTISEMENT FOR BIDS
02/19/25     
The Town of Vidalia will receive Sealed Bids marked "Bid" for the construction of the project described as follows:
TOWN OF VIDALIA
115kv transmission line
logan sewell substation to industrial park substation
 
Notice is hereby given that the Town of Vidalia (Owner), located at 200 Vernon Stephens Blvd., Vidalia, LA 71373, will receive bids (via mail or delivery) no later than 11:00 a.m. on Tuesday March 18, 2025. At that time, bids will be publicly opened and read aloud.
 
The Project consists of constructing 3.0 miles of steel pole,
115kV transmission line. The transmission line construction will require the installation of 27
steel structures. Each pole will utilize a vibratory-installed steel caisson foundation. The new
line will terminate on each end in an existing substation owned by the Town of Vidalia.
 
All bids must be submitted on the proper form.  The contractor must include his contractor's license number on the Bid.  Any bids submitted after 11:00 a.m., Local Time, on Tuesday March 18, 2025 will not be considered.        
 
Prospective bidders are encouraged to attend a pre-bid conference on Thursday, March 6, 2025 at 11:00 a.m. (local time) located at the Vidalia Town Hall, 200 Vernon Stephens Blvd., Vidalia, LA 71373.
 
Bidders may submit bids electronically to the Engineer at [email protected] and [email protected] or through the central bidding website.  Electronic bids must be received before 10:30 a.m., Local Time on Tuesday March 18, 2025. Any Electronic bid received after this time will not be considered. Bidders submitting bids electronically are required to provide the same documents as bidders submitting through the mail or in person.  These items include but are not limited to the Bid Form and Corporate Resolution.  Regardless of the bid results, the bidder will have 48 hours from opening of the bids to provide the original bid documents.  If a bidder fails to provide the original hard copies of these documents within 48 hours of the bid opening, their bid shall be considered nonresponsive. The Town of Vidalia and the Engineer will not be responsible if the bidder cannot complete and submit a bid due to failure or incomplete delivery of the files submitted via the internet.  Original bid documents shall be addressed to the Engineer located at 6885 Hwy. 84, Ferriday, LA  71334 and must be received 48 hours after bid opening, if not, the bid will be considered nonresponsive.
 
Complete bidding documents for this project are available in electronic form and can be downloaded from the following designated website: http://www.centralbidding.com under Bryant Hammett & Associates, LLC.  Prospective Bidders are urged to register with http://www.centralbidding.com website as a plan holder, even if Bidding Documents are obtained from a source other than the designated website in either electronic or paper format.  The designated website will be updated periodically with addenda, lists of registered plan holders, reports, and other information relevant to submitting a bid for the Project.  All official notifications, addenda, and other Bidding Documents will be offered through the designated website.  Prospective Bidders are solely responsible for obtaining the most up-to-date bidding Documents from the designated website.  Printed Construction documents can be obtained from Bryant Hammett & Associates (318-757-6576) upon payment of $200 dollars per set.  Documents can be mailed to bidders for an additional $15.00 per set.  Refunds will be given on the first set of documents furnished to bona fide prime bidders upon return of the clean, unmarked documents no later than ten days after receipt of bids.  Neither Owner nor Engineer will be responsible for Bidding Documents, including addenda, if any, obtained from sources other than the designated website.  Bids will be accepted through the online bidding portal, however they must be received before 10:30 a.m. and have the same requirements as listed above.  
 
Contractors are responsible for reproduction/printing of Bidding Documents.  Contractors desiring to bid shall provide evidence that they hold a State License of proper classification and in full force and effect.  For contractor information, this project is classified as Electrical Work.
 
In accordance with RS 38:2212 G(2) plans and specifications shall be available to bidders until twenty-four hours before bid opening date.
 
The Corporate Resolution must be signed and sealed. The Owner cannot waive any informalities on the bid form.  The Owner reserves the right to reject any and all bids for just cause; such actions will be in accordance with title 38 of the Louisiana Revised Statutes.
 
Each bidder must deposit with his/her bid, security in the amount, form, and subject to the conditions provided in the Instructions to Bidders.  Bid bonds shall be written by a surety or insurance company currently on the U.S. Department of the Treasury Financial Management Service list of approved bonding companies which is published annually in the Federal Register, or by a Louisiana domiciled insurance company with at least an A-rating in the latest printing of the A.M. Best’s Key Rating Guide to write individual bonds up to ten percent of policyholders’ surplus as shown in the A.M. Best’s Key rating Guide or by an insurance company in good standing licensed to write bid bonds which is either domiciled in Louisiana or owned by Louisiana Residents. 
      
The contractor may withdraw a bid by affidavit within 48 hours of the bid opening in accordance with LA R.S.  38§2214.C;  for patently  obvious,  unintentional  and  substantial  mechanical,  clerical  or  mathematical errors.  The Bids will remain subject to acceptance for Sixty (60) days after the Bid opening, or for such longer period of time that Bidder may agree to in writing upon request of Owner.
 
Any interpretation of the bid documents shall be in writing addressed to Bryant Hammett & Associates, L.L.C. at 6885 Hwy. 84 West, Ferriday, LA  71334 or emailed to [email protected] and to be given consideration must be received at least ten days prior to the date fixed for the opening of bids.   No communication after this date.
 
The Contractor shall begin mobilization and procurement of materials within ten (10) working days of the receipt of the Notice to Proceed.
                       
The successful bidder will be required to execute the Owner's Standard Form of Agreement/Contract for construction together with the Performance and Payment Bonds within ten (10) working days after issuance of the Notice of Award.  Sureties used for obtaining bonds must appear as acceptable on the U.S. Department of Treasury Circular 570.  
  
The Owner hereby notifies all offerors that in regard to any contract entered into pursuant to this advertisement, that Minority Business Enterprises will be afforded equal opportunity to submit offers in response to this invitation and will not be discriminated against on the grounds of race, color, sex, national origin or disability in consideration for an award.

Additional Notes/Requirements

Engineer's Opinion of Probable Cost is $2,023,062