Parish of Ascension
 
www.ascensionparish.netKenny Matassa
ASCENSION PARISH PRESIDENT
 
 
00100-INVITATION TO BIDDERS
 
Sealed bids will be received by Ascension Parish Government Purchasing Department, 615 E. Worthey St., Gonzales, Louisiana 70737 (mailing address P.O. Box 2392, Gonzales, Louisiana 70707-2392) on June 19, 2019 @ 2:00P.M. local
time, and then at said office publicly opened and read aloud for construction of the project described as follows:
 
ASPHALTIC CONCRETE PAVEMENT PRESERVATION 2019-2020
 
STATEMENT OF WORK:
 
Asphaltic concrete pavement preservation improvements for Parish roads, drives, and other public
surfacing assets that will extend the life of each asset.
 
All Bids must be in accordance with the Contract Documents on file at the Ascension Parish Purchasing Department,
615 E. Worthey Street, Gonzales, Louisiana 70737.
 
Copies of Specifications, Bid Documents, Contract Documents and Construction Drawings for use in preparing Bids
may be obtained from Ascension Parish Department of Public Works (DPW), 42077 Churchpoint Road,
Gonzales, Louisiana 70737, 225-621- 8543, upon payment of Fifty Dollars ($50.00) (or free for electronic copy
with contractor  provided   media) per set made payable to ASCENSION PARISH GOVERNMENT. Documents can be
mailed to bidders for an additional $5.00 per set. No refunds will be made for returned drawings.
 
Where bids are to be received on forms furnished by the awarding authority, no contract documents shall be issued
to anyone except a Licensed Contractor or his authorized Representatives. In no event shall any documents for
bidding be issued later than seventy-two (72) hours prior to the hour and date set for receiving bids.
 
Each bid must be submitted in a sealed envelope bearing on the outside the name of the bidder, his/her address, contractor's state license number and the name of the project for which the bid is submitted. If forwarded by mail,
the sealed envelope containing the bid must be enclosed in another envelope addressed to the Ascension Parish Purchasing Department, 615 East Worthy Road, Gonzales, Louisiana 70737(P.O. Box 2392, Gonzales, Louisiana 70707) mailed certified mail and must be received no later than the bid opening.  Contractors desiring to bid shall submit to the Owner, with their request for Contract Documents, contract documents deposit and evidence that they hold
State License of proper classification and in full force and effect.
 
Bid security in the amount of five percent (5%) of the Total Bid must accompany each Bid, and shall be made
payable to the Owner.
 
The Owner reserves the right to waive any informalities or to reject any or all bids.
 
 
 
No bidder may withdraw his bid within forty-five (45) days after the actual date of opening thereof.
 
All questions regarding this project and the bid package shall be submitted to the Purchasing Department
 via [email protected] by 4:00 PM on June 11, 2019. Responses will be coordinated with the Project Engineer
 and posted on the centralauctionhouse.com web site by 4:00 PM, on June 13, 2019.
 
In addition to paper bids, electronic bids and electronic bid bonds for the followings project will be downloaded
by the Ascension Parish Purchasing Department.  Electronic bids and electronic bid bonds must be submitted
through www.centralauctionhouse.com prior to the electronic bidding deadline.  Beginning at 2:00 PM (CST) on
June 19, 2019 all bids will be downloaded. No bids are accepted after 2:00 PM.
 
RS 38:2218.  Evidence of good faith; countersigning
The public entity advertising for bids for work shall require the bidders to attach a certified check, cashier'scheck, or bid bond for not more than five percent of the contract price of work to be done, as an evidence of
good faith of the bidder. The public entity advertising for bids for work may require the bidders to attach a
 certified check, cashier's check, or bid bond for not more than five percent of the estimated price of
supplies or materials, as evidence of good faith of the bidder.
 
To address the above requirement for electronic bids Ascension Parish Government will allow electronic bids
submitted via the parish approved on-line bid site to be submitted as follows:
A copy of the bid bond must be attached to bid document submitted electronically
The original bid bond document must be received in our office no later than 48 hours after bid opening dateand time (Ascension Parish Purchasing Department, 615 East Worthy Road, Gonzales, Louisiana 70737
(P.O. Box 2392, Gonzales, Louisiana 70707).
C.    The bid-bond envelope must be clearly labeled as a “Bid Bond” with the project name, the vendor’s name
as it appears on the bid documents and address.
 
All addenda, Amendments, Letters of Clarification, and Withdrawal Notices will be posted online in addition to
electronic copies being distributed. Construction proposal information may be accessed via the internet
at www.centralauctionhouse.com.  Users must click on Login and create a New User Registration to view and
Download drawings.  Once logged in, users must click on Ascension Parish Government to view current
advertisement listings.  This listing is titled “ASPHALTIC CONCRETE PAVEMENT PRESERVATION 2019-2020 “.
Registered users will have access to view Project Information, submit a question concerning the project, and
view the drawings. All project specific notices are found here.  It will be the responsibility of the bidder to
check for updates. All submitted questions will be forwarded by email to the Project Manager and the Project
Engineer for a response.
 
The U.S. Department of Transportation (DOT) operates a toll free “Hotline” Monday through Friday, 8:00 a.m. to
5:00 p.m., Eastern Time. Anyone with knowledge of possible bid rigging, bidder collusion, or other fraudulent
activities should call 1-800-424-9071.  All information will be treated confidentially and caller anonymity
will be respected.
 
The Ascension Parish shall not be responsible if the bidder cannot complete and submit a bid due to failure or
 incomplete delivery of the files submitted via the internet.
 
The Parish of Ascension reserves the right to disqualify any Bid , response to a Request for Qualifications, or Request
 for Proposals if it is determined that the submitting business entity is not in good standing with the Louisiana
 
 
 
 
 
 
Secretary of State or is not authorized to do business in the State of Louisiana.  Ascension Parish Government
 reserves the right to reject any and all bids for just cause.
 
Ascension Parish Government
Kenny Matassa, Parish President
 
CHIEF -                 Please publish 05/23/19, 05/30/19, 06/06/19
ADVOCATE -       Please publish 05/23/19, 05/30/19, 06/06/19
WEEKLY-              Please publish 05/23/19, 05/30/19, 06/06/19