June 15, 2023

Jones County Schools Request for Proposals

The Jones County School District is seeking formal Requests for Proposals (RFP) for a School
District Financial/Accounting Software Package and Migration Services from the current Software

to include all Financial, Budgeting, Accounting, Reporting, Purchasing, Payroll, Benefits, Time-
Keeping, 16th Section Accounting, and Fixed Asset Accounting - Software, Hardware, Support,

Training, and all other needed services related to the following project:
To improve the efficiency and operations of the business, accounting, and human resources operations of the Jones
County Schools:
• Install, integrate, and migrate a to new Software, Hardware, Financial, Accounting,
Budgeting, Reporting, Purchasing, Payroll, Benefits, Time-Keeping, 16th Section Accounting,
Asset-Tracking Financial Services Package from the current Financial/Accounting Software
Package, and to include all successful Migration services required from the current Software
to include related business operations to be inclusive of all required Software, Hardware,
Support, Training, and all other needed services for a successful transition – to more
efficiently conduct the business operations of a district with 1250 employees and 8500
students.
• Have the flexibility to provide up to twenty-four (24) digit account number to integrate with transfer of
information from current system
• Ability to provide for a minimum of 7 years of history to make sure the district is in compliance with
auditing requirements
• Flexibility to design system reports and other features that may be unique to the district
• Ability to provide for digital paperless options for all operations to include time keeping, payroll,
accounts payable, purchasing, 16th Section Accounting, and etc.
• Ability to develop and house a digital library of all purchasing, time-keeping, leave, and other forms as
needed
• Accept and adhere to contract addendum provided by the Jones County School District legal counsel
• Have an employment application component or ability to interface with an independent application
system

The project must be completed on or before July 1, 2024.
Please include the following information in your proposal:
• Qualifications of member(s) in the area of the project described above
• Qualifications of any sub-contractors, not members of your firm, who will be utilized as a consultant in
the project described above
• Prior involvement or experience with similar projects
• Certification that your firm or individual members of your firm have not been disbarred, suspended, or
otherwise excluded from or ineligible for participation in such programs or activities
• The contractual fees for services, to design, bid, coordinate, and insure compliance with all local, state,
federal mandates related to the projects listed above The selected proposal will be required to provide proof of insurance, Form W-9 IRS Form, and certify other local,
federal, and state requirements upon execution of a contractual agreement.
The Jones County School District (JCSD) Board of Education reserves the right to evaluate the proposals and fee
rates based on the proposal that is most advantageous to the Jones County School District. The Jones County
School District Board of Education also reserves the right to reject any and all Proposals and bids that may result
from this process.
For consideration by the Jones County School District Board of Education, a Request for Proposals (RFP) should
be received by mail or hand delivery no later than July 31, 2023, by 2:00 p.m.

Sincerely,
Thomas D. Parker
Jones County School District
Superintendent of Education