REQUEST FOR QUOTE
 
Notice is hereby given that sealed quotes will be received either electronically at  https://www.centralbidding.com/  or in the office of Mathew Broussard, Purchasing and Property Management Division, Lafayette Consolidated Government Building located at 705 West University Avenue, Lafayette, LA 70502 until 10:00 A.M.. Central Time on Thursday, February 20, 2025, for the following:
 
DOWNTOWN BOLLARDS
 
and will, at that time and location, be opened and read aloud in the office of the Department of Purchasing located at 705 W. University, Lafayette, LA 70502. Quotes received after the above specified time shall not be considered and shall be returned unopened to the sender. We will schedule a conference call at 337-291-5100 to provide an option for you to listen to the results over the phone rather than attend the opening in person.   
 
Scope of Services:  This project consists of the installation of traffic control bollards at various intersections downtown.  All work must be completed and the sites ready to be used for its intended purpose by April 24, 2025. 
 
Documents are VIEW ONLY on the supplier portal website listed above.   Printed copies of the bidding documents including the plans and specifications are available at the office of Purchasing & Property Management located at 705 West University Avenue, P. O. Box 4017-C, Lafayette, Louisiana 70502 ([email protected]) . Plans, specifications, and quote documents shall be available up until twenty-four hours before the quote opening date.  Questions relative to the plans and specifications shall be addressed to Matthew Broussard, Lafayette Consolidated Government, Department of Purchasing (337) 291-8088 ([email protected]).
 
Contractors submitting quotes electronically via the supplier portal are required to provide the same documents as contractors submitting through the mail or by hand delivery.  Regardless of the quote results, the contractor will have 48 hours from the opening of the quotes to provide the Lafayette Consolidated Government the original quote documents.
 
Bids. Only a bid bond, certified check or cashier’s check shall be submitted as the bid security.   Electronic copies of both the front and back of the check or bid bond shall be included with the electronic bid. If a contractor fails to provide the original hard copies of the bid documents within 48 hours of the bid opening, their bid shall be considered non-responsive.
 
Quotes. Otherwise, quotes should be mailed to the Purchasing Division, Lafayette Consolidated Government, P. O. Box 4017-C, Lafayette, LA 70502, or delivered in person to the Office of Purchasing located at 705 W. University, Lafayette, LA 70502  Questions regarding submitting this quote may be directed to Matthew Broussard at [email protected] (337-291-8088).
 
Quotes must be signed in accordance with LRS Title 38:2212 B5. A corporate resolution or certificate of authority authorizing the person signing the quote is required to be submitted with the quote. Failure to submit a corporate resolution or certificate of authority with the bid shall be cause for the rejection of the quote.
 
Each quote shall be accompanied by a certified check, cashier's check or bid bond payable to the Lafayette Consolidated Government, the amount of which shall be five percent (5%) of the base price plus additive alternates.  If a bid bond is used, it shall be written by a surety or insurance company currently on the U. S. Department of the Treasury Financial Management Service list of approved bonding companies, which is published annually in the Federal Register, by a Louisiana domiciled insurance company with at least an A- Rating in the latest printing of the A. M. Best's Key Rating Guide to write individual bonds up to ten percent of policyholders' surplus as shown in the A.M. Best's Key Rating Guide or by an insurance company, which is either domiciled  in Louisiana or owned by Louisiana residents, that is in good standing and licensed to write bid bonds. The bid bond shall be issued by a company licensed to do business in Louisiana and countersigned by a person who is under contract with the surety company or bond issuer as a licensed agent in this state and residing in this state.  The certified check, cashier's check or bid bond shall be given as a guarantee that the bidder shall execute the contract, should it be awarded to him, in conformity with the contract documents within ten (10) days.
 
No contractor may withdraw his quote for at least forty-five (45) days after the time scheduled for the opening of quotes. Each quote shall be submitted only on the quote form provided with the specifications. The successful contractor may be required to execute performance and labor and material payment bonds in the full amount of the contract as more fully defined in the quotation documents.
 
Quotes will be evaluated by the Purchaser based on the lowest responsible quote submitted which is also in compliance with the specifications. The Lafayette Consolidated Government reserves the right to reject any and all quotes or any portions thereof, to waive informalities and to select the material that best suits its needs.
 
If the project is asbestos or hazardous waste, contractors submitting quotes in the amount of $1.00 or more shall be properly licensed in accordance with Chapter 24 of Title 37 of the Louisiana Revised Statutes of 1950.
 
Contractors shall be licensed for the classification of “HIGHWAY, STREET, AND BRIDGE CONSTRUCTION”.  Contractors or contracting firms submitting quotes in the amount of $50,000.00 or more shall certify that they are licensed contractors under Chapter 24 of Title 37 of the Louisiana Revised Statutes of 1950 and show their license number on the front of the sealed envelope in which their quote is enclosed. Quotes in the amount of $50,000.00 or more, not submitted in accordance with this requirement, shall be rejected and shall not be read. Additional information relative to licensing may be obtained from the Louisiana State Licensing Board for Contractors, out of Baton Rouge, Louisiana.
 
The Lafayette Consolidated Government strongly encourages the participation of DBE’s (Disadvantaged Business Enterprise) in all contracts or procurements let by the Lafayette Consolidated Government for goods and services and labor and material. To that end, all contractors and suppliers are encouraged to utilize DBE’s in the purchase or sub-contracting of materials, supplies, services, and labor and material, in which disadvantaged businesses are available. Assistance in identifying said businesses might be obtained by calling (337) 291-8410.
                   
 
                    PURCHASING DIVISION
                                                                                Lafayette Consolidated Government