The Warren County Board of Supervisors is seeking sealed bids from licensed heavy equipment dealers to provide a MINI-EXCAVATOR for use by the Warren County Road Department. Deadline for receipt of sealed bids is 10:00 a.m. CST on Tuesday, March 4, 2025. The Bid File Number is 2024-1104. 
 
The equipment furnished under this Request for Bids shall be NEW and of the latest improved model in current production as offered to commercial trade. 
 
Bids are required to contain Guaranteed Buy Back Provisions for the equipment: 5 years/5,000 hours.  Buy Backs shall be offered and guaranteed by the equipment bidder and not sublet to any other party.
              
               The specification package and instructions for submission of sealed bids may be obtained by visiting the website Central Bidding (Central Bidding House) at https://www.centralauctionhouse.com/. Bid documents may also be picked up at no charge at the Warren County Purchasing Department located at 913 Jackson Street, Vicksburg, MS 39183. Questions may be addressed to Victoria Bell, Purchasing Agent via [email protected].  Bids may be submitted via electronic or paper delivery means.  Paper delivery shall be to the Warren County Purchasing Department, 913 Jackson St, Vicksburg MS 39183. Late or incomplete bids will not be considered.  Modifications will not be considered after the closing date and time. For any questions relating to the electronic bidding process, please call Central Bidding at 225-810-4814. The following criteria shall be used to evaluate priced technical proposals:
 

1. Compliance with Request for Proposals/Bids submission requirements;
2. Response to Technical Specifications of Equipment or Services required;
3. Demonstrated experience, ability and resources of the vendor to provide Equipment or Services required;
4. Warren County’s experience with the bidder or manufacturer, brand or model offered;
5. Warranty, maintenance and support services if applicable;
6. Guaranteed Buy Back offer for units at 5 years/5,000 hours; 

               Companies submitting bids must be licensed heavy equipment dealers by the Mississippi Department of Revenue.  The dealer supplying the Mini-Excavator shall delivery to Warren County Road Department.
 
               Warren County reserves the right to conduct oral or written discussions of the priced technical proposals.  Bidders may designate those portions of the sealed bids which contain proprietary data they wish to remain confidential. The item or service procured shall be furnished in accordance with the bidder’s technical proposal and shall meet the requirements of the request for proposals/bids.
 
               The Warren County Board of Supervisors reserves the right to determine responsible proposing companies, responsive and most advantageous proposal(s), invite bids from multiple bidders, reject any and all bids or bids and waive minor informalities in the proposal and bid process.  Warren County reserves the right to award a contract to the bidder(s) believed most advantageous to Warren County, price and other factors considered.
 
This notice is published pursuant to an order of the said Board of Supervisors dated the 4th day of November, 2024.
                                                                                         
 PUBLISH:             February 7, 2025
                              February 14, 2025