Notice is hereby given that sealed or electronic bid proposals will be received by the Board of Mayor and Selectmen for the City of West Point, MS for one (1) 2021 or 2022 MODEL, twenty (20) yard rear loading, single axle GARBAGE TRUCK.

Bid proposals (no prices) will be accepted until 5:00 p.m. on Friday, February 4, 2022.

Bid specifications and procedures may be obtained by contacting the City Clerk Monday through Friday between the hours of 8:00 a.m. and 5:00 p.m. at (662) 494-2573.  Bid proposals may be submitted by sealed envelope at City Hall, 580 Commerce Street, West Point, MS 39773 or by electronic submission at www.centralbidding.com.

All sealed bid proposals must be on file with the City Clerk prior to or by the acceptance date and time as stated above.  Said bid proposals must be sealed and clearly marked on the outside of the envelope as indicated ONE (1) 2021 or 2022 MODEL GARBAGE TRUCK/BID PROPOSAL DATE: Monday, February 11, 2022.  Submissions not so marked are submitted at the risk of the prospective bidder and the City assumes no responsibility for the premature opening of same by any City employee.  Bid proposals sent through the U.S. Mail or delivered in person are done so at the risk of the prospective bidder and should be addressed and/or delivered to the Board of Mayor and Selectmen, in care of the City Clerk of West Point, MS, P.O. Box 1117 or by hand or parcel delivery to 580 Commerce Street, West Point, MS 39773.  The City is not responsible for submissions that are delivered in person or arrive in the mail after the designated opening time.

All electronic bid specifications and procedures may be obtained electronically at www.centralbidding.com.  For questions relating to electronic downloads, please call Central Bidding at (225) 810-4814.

Bid proposals will be evaluated and vendors submitting acceptable proposals will be invited by no later than 5:00 p.m. on Friday, February 4, 2022 to submit priced bids.  Final bidding will be held by electronic reverse auction on February 11, 2022 at www.centralbidding.com beginning at 10:00 a.m. and ending at 11:00 a.m. (unless extended by anti-sniping).

Electronic bids and/or reverse auction bids may be submitted at www.centralbidding.com.   For any questions related to the electronic bidding process, please call Central Bidding at (225) 810-4814.   Bids may also be submitted at City Hall in the downstairs conference room, 580 Commerce Street, West Point, MS 39773, on Monday February 11, 2022, beginning at 10:00 a.m. and ending at 11:00 a.m. (unless extended by anti-sniping) and will be included in the "live" reverse auction.

However, anyone wishing to submit bids in that manner will need to register with Central Bidding prior to said bid opening time and date.  After careful consideration, the Board of Mayor and Selectmen will officially award the bid at its regularly scheduled Board meeting on Tuesday, February 8, 2022, at 5:30 p.m. unless continued until a later date.

If the agency is closed for any unforeseen reason which prevents the acceptance and/or opening of sealed or electronic bids, or prevents the live reverse auction at the advertised date and time, all bids shall be publicly opened and read aloud on the next business day that the agency shall be open and at the previously advertised time.  All reverse auctions shall begin on the next business day that the agency shall be open and at the previously advertised time.  The agency shall not be held responsible for the receipt of any bids for which the delivery was attempted and failed due to the unforeseen closure of the agency.  Each vendor/contractor shall be required to ensure the delivery and receipt of its sealed and/or electronic bid by the agency prior to the new date and time of the bid opening.

The Board expressly reserves the right to accept or reject any or all bids, or any part of any or all bids based on a lowest and best bid determination in the best interest of the City. The Board also reserves the right to waive informalities.

The City reserves the right to utilize "anti-sniping" for reverse auctions.  Anti-sniping is a tool that automatically extends the bid opening time for reverse auctions by five (5) minutes if a vendor places a bid in the final five (5) minutes of the reverse auction.  The anti-sniping effect will automatically extend the reverse auction bid time any time a bid is placed in the last five (5) minutes of the reverse auction and can auto extend the reverse auction multiple times until the bidding on the reverse auction ends.