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Request for Proposals (Advertisement for Bids)
E-Rate Funding Year 2014-2015
Sealed proposals (bids) for WAN, internet access, and internal connections will be received by the Pointe Coupee Parish School Board, Attention: Lacey Morel Bueche, 337 Napoleon St. New Roads, LA 70760. They may also be submitted electronically at www.centralbidding.com. All proposals (bids) must be received by Wednesday, November 12, 2013 at 2:00 PM. Bid Opening at 2:30 PM at the Pointe Coupee Parish School Board. Bids will be read but not scored at the time of the opening.
All vendors will need to attend the walk-through for the INTERNAL CONNECTIONS. This will allow each vendor the opportunity to survey the schools to determine the equipment that is needed for the upgrade. No consideration will be given for vendor’s lack of information, and the walk-through is designed to make sure that all potential bidders are creating network designs based on the same survey. The walk-through and pre-bid meeting will be held on October 21, 2013. If necessary, walk-throughs will be completed on October 22, 2013. Vendors planning to attend the walk-through should RSVP with Lacey Bueche by October 16, 2013. RSVPs may be sent to [email protected]. Only vendors attending the original walk-through may request an additional walk-through if more information is needed. The Pointe Coupee Parish School Board is in need of a complete internal connections overhaul; therefore vendors are encouraged to develop a state-of-the-art network design within a reasonable price range.
PCPSB is applying for E-Rate funding to begin on July 1, 2014. All work is contingent on the approval of E-Rate funding.

If further information is needed, please email:[email protected] (technical information) or [email protected] (E-Rate information)
*Note: All correspondence must be in writing due to USAC selective review requirements
To view the FULL Request for Proposals, which includes vendor requirements and technical specifications, visit www.pcpsb.net, www.centralbidding.com, or call Lacey Morel Bueche (225)618-4812 to request a copy.
Scope of Work
A. WIDE-AREA NETWORK: The Pointe Coupee Parish School Board desires POINT-TO-POINT CIRCUITS to provide a high-speed, Wide Area Network (WAN) solution that will allow for real-time, reliable transmission of voice, data and video. Pointe Coupee Parish School Board is seeking managed fiber optic network services or comparable that will connect all CIRCUITS from school sites directly into the District Data Center. This service will use fiber optic cables and provide bandwidth at a minimum of 250 Mbps from each existing school to the District Data Center. The service provider will hand-off a minimum (See pricing option section) of 250 MBPS connection between each school site and into the District Data Center, including at a minimum Switched Layer 2 Ethernet service acting as an Ethernet bridge for connection between the District Data Center and each remote site utilizing TCP/IP protocols and full duplex operation (bidirectional connections). Pointe Coupee Parish School Board is soliciting qualified E-Rate telecommunications service providers to bid on WAN services. In compliance with E-Rate regulations, all equipment included in this request will be owned and maintained by the awarded service provider with no option for transfer of ownership to the District. The make, model and SKU# of equipment must be included in the proposal. Vendors bidding on WAN services MUST qualify as a CLEC or ILEC provider in the State of Louisiana and produce documentation from the Louisiana Public Service Commission verifying the status.
B. INTERNET ACCESS: Pointe Coupee Parish School Board is seeking proposals for Internet Access and this service may be provided separately by a qualified E-Rate, internet access service provider. Vendors bidding on WAN and Internet Access as a bundled service MUST be qualified as a CLEC or ILEC provider in the State of Louisiana. This District is seeking bids on a minimum of 250 MBPS Internet Access with optional pricing for a burstable solution, 500 MBPS AND 1 GIG.
C. EQUIPMENT: POINTE COUPEE PARISH SCHOOL BOARD plans to overhaul its current technology infrastructure and is seeking bids for enterprise class equipment at all sites. All equipment and materials shall be new. All purchased equipment must meet to the highest current applicable industry standards. Defective or damaged equipment and materials shall be replaced or repaired, prior to Service Cutover, in a manner, which meets the approval of the District and at no additional cost to the District.
D. WIRING: Pointe Coupee Parish School Board is seeking bids for a complete upgrade of all cabling and wiring at all eligible sites. It is estimated that the district will need approximately 2000 drops; however, we encourage all wiring vendors to attend the walk-through for a more accurate count. Some schools have external building that are connected to the network with copper wiring. The District is requesting that all copper wiring (backbone and intermediate backbone) be replaced with fiber.
E. WIRELESS (V-LAN): Pointe Coupee Parish School Board currently have sporadic wireless coverage. As a crucial component of our infrastructure overhaul, we are requesting that all sites have COMPLETE wireless saturation.