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REQUEST FOR PROPOSALS
SPECIAL MAGISTRATE SERVICES
 
The City of High Springs is requesting proposals from interested and qualified Florida licensed attorneys to provide Special Magistrate Services in accordance with the City of High Springs Code of Ordinances and Florida Statutes Chapter 162, as a Special Magistrate. Specifications may be obtained at City Hall, City Clerk’s Office, 23718 W US HWY 27, High Springs, FL 32643 or on our website vwww.highsprings.gov. It is the intent of the City to procure a Special Magistrate for a contract term of two (2) years and will automatically renew on a yearly basis unless terminated by either party.
 
Qualification for the Special Magistrate are:
Be an active member in good standing of the Florida Bar with a minimum of five (5) years recent experience practicing law, which experience shall include litigation and administrative hearing experience.
Not be an employee of the city or hold any office with the city government, nor hold any other elective or appointive office in the county or state while serving as special magistrate.
Comply with the Code of Ethics of the State of Florida. 
Please review all documents pertaining to RFP No. 2025-04 Special Magistrate Services prior to submitting information. Documentation can be found by visiting www.highsprings.gov.
 
Official Bid/RFP Documents are available at Central Bidding (www.centralbidding.com).  Electronic Bids may be submitted at Central Bidding (www.centralbidding.com).  For questions related to the electronic bidding process, please call Central Bidding at 225-810-4814. 
 
RFP/Bids can be hand delivered, overnight mailed, or mailed to:
Bids must be submitted to the Office of the City Clerk by 3:00 pm, on April 7, 2025.
 
City of High Springs
Attention: City Clerk’s Office
23718 W US HWY 27
High Springs, FL32643
 
To be considered, the Firm or Individual can submit an original and two (2) copies of the RFP in a sealed envelope or package, clearly marked with the Firm’s or individual’s name and address, and the words RFP No. “2025-04 Special Magistrate Services.”
 
Questions regarding this RFP should be directed to [email protected].
RFP Packet must be submitted to the Office of the City Clerk by 3:00 pm, on April 7, 2025.
 
 
Late submittals received after the aforementioned deadline date, either by mail or otherwise, will not be considered and will be returned unopened. THE TIME OF RECEIPT WILL BE DETERMINED BY THE TIME RECEIVED IN THE cITY OF HIGH SPRINGS CITY HALL—CITY CLERK’S OFFICE. IT IS THE SOLE RESPONSIBILITY OF THE FIRM OR INDIVIDUAL FOR ASSURING THAT THE RFP IS RECEIVED BY THE DESIGNATED DATE. NO FAXED, ELECTRONIC, OR ORAL RFP WILL BE ACCEPTED.
 
The City reserves the right to accept or reject any/or all submissions, to accept all or any part of the submission, to waive irregularities and technicalities, and to request resubmission, if it is deemed in the best interest of the City.
 
RFP SCHEDULE
 
The City’s schedule (timetable) for this Solicitation is as follows:
 
Advertising………………………………………………  (March 6, 2025)
Deadline for Questions………………………………….  (March 27, 2025)
Proposal Due Date……………………………………….  (April 7, 2025 @ 3:00 p.m.)
Evaluation Committee Meeting………………………….  (April 24, 2025)
City Commission Meeting……………………………….  (April 24, 2025)
 
 
ACCEPTANCE AND REJECTIONS
 
The City reserves the right to reject any or all submissions with or without cause; to waive any or all irregularities with regard to the specification and to select the Respondent offering the greatest benefit to the City. Questions, clarification, or further information regarding the RFP may be obtained at the City Clerk’s Office. The City reserves the right to delay or modify the above dates and timeline as needed.