Parish of Ascension
 
www.ascensionparish.netKenny Matassa
ASCENSION PARISH PRESIDENT
 
 
00010-INVITATION TO BIDDERS
 
 
Sealed bids will be received by Ascension Parish Purchasing Department, 615 E. Worthey Street, Gonzales, Louisiana (P.O. Box 2392, Gonzales, Louisiana 70707) on Tuesday, May 7, 2019 until   10:00 A.M. and then at said office publicly opened and read aloud for construction of the project described as follows:
Ascension Parish Sewer Program Improvements
(Hillaryville, Darrow, Astroland)
CDBG project No. 03PARA 2301
Parish Project No. SEWR 11002
Evans-Graves Project No 2012-750
 
 
 STATEMENT OF WORK:
This Project generally consists of sewer pipeline work, including man-holes, gravity mains force mains, duplex submersible pump stations, sewer services and clean-outs. Minor tasks include house connections to sewer mains and the installation of stand by generator.
 
All Bids must be in accordance with the Contract Documents on file at the  Ascension Parish Purchasing Department, 615 E. Worthey Street, Gonzales, Louisiana 70737.
 
Copies of Specifications, Bid Documents, Contract Documents and Construction Drawings for use in preparing Bids may be obtained from Evans-Graves Engineers, Inc. 9029 Jefferson Hwy. Suite 200, Baton Rouge, LA 70809 upon payment of  One Hundred Dollars ($100.00) per set made payable to Evans-Graves Engineers, Inc. These documents can also be accessed via www.centralauctionhouse.com.   Documents can be mailed to bidders for an additional $20.00 per set.  Refunds will be given on the first set of documents furnished to bona fide prime bidders upon return of the clean, unmarked documents no later than ten days after receipt of bids in accordance with LSA R.S. 38:2212(e).
 
Where bids are to be received on forms furnished by the awarding authority, no contract documents shall be issued to anyone except a Licensed Contractor or his authorized Representatives.   In no event shall any documents for bidding be issued later than twenty- four (24) hours prior to the hour and date set for receiving bids.
 
 
Each bid must be submitted in a sealed envelope bearing on the outside the name of the bidder, his/her address, contractor's state license number and the name of the project for which the bid is submitted.   If forwarded by mail, the sealed envelope containing the bid must be enclosed in another  envelope  addressed  to  the   Ascension  Parish  Purchasing  Department,  615  East Worthey Street, Gonzales, Louisiana (P.O. Box 2392, Gonzales, Louisiana 70707), mailed certified mail and must be received no later than the bid opening.
 
 
Contractors desiring to bid shall submit to Evans-Graves Engineers, Inc. with their request for Contract Documents, contract documents deposit and evidence that they hold State License of proper classification and in full force and effect.
 
Bid security in the amount of five percent (5%) of the Total Bid must accompany each Bid, and shall be made payable to the Owner.
 
The Owner reserves the right to waive any informalities or to reject any or all bids.
 
No bidder may withdraw his bid within forty-five (45) days after the actual date of opening thereof.
 
A  MANDATORY  Pre-Bid  Conference  will  be  held  on  Tuesday, April 16, 2019 at                                   
10:00 AM at the main conference room of the Ascension Parish Governmental Complex,
615 East Worthey Street, Gonzales, Louisiana 70737.
 
In addition to paper bids, electronic bids and electronic bid bonds for the following project will be downloaded by the Ascension Parish Purchasing Department.  Electronic bids and electronic bid bonds must be submitted through www.centralauctionhouse.com prior to the electronic bidding deadline.  Beginning at 10:00 A.M. (CST) on May 7, 2019 all bids will be
downloaded.  No bids are accepted after 10:00 a.m.
 
RS 38:2218.  Evidence of good faith; countersigning
 
A.                    The public entity advertising for bids for work shall require the bidders to attach a certified check, cashier's check, or bid bond for not more than five percent of the contract price of work to be done, as an evidence of good faith of the bidder.  The public entity advertising for bids for work may require the bidders to attach a certified check, cashier's check, or bid bond for not more
than five percent of the estimated price of supplies or materials, as evidence of good faith of the bidder.
 
 
 
To address the above requirement for electronic bids Ascension Parish Government will allow electronic bids submitted via the parish approved on-line bid site to be submitted as
follows:
 
A.  A copy of the bid bond must be attached to bid document submitted electronically

The original bid bond document must be received in our office no later than 48 hours after bid opening date and time (Ascension Parish Purchasing Department, P.O. Box
2392, Gonzales, Louisiana 70707 – Physical;  615 East Worthey Street, Gonzales,
Louisiana 70737.
 
B.  The bid-bond envelope must be clearly labeled as a “Bid Bond” with the project name, vendor’s name as it appears on the bid documents and address.
 
 
All addenda, Amendments, Letters of Clarification, and Withdrawal Notices will be posted online in addition to paper copies being distributed.  Construction proposal information may be accessed via the internet at www.centralauctionhouse.com.     Users must click on Login and create a New User Registration to view and download drawings.   Once logged in, users must click on Ascension Parish Government to view current advertisement listings.   This listing is titled “Ascension Parish Sewer Program Improvements”.  Registered users will have access to view Project Information, submit a question concerning the project, and view the drawings.  All project specific notices are found here.  It will be the responsibility of the bidder to check for updates.   All submitted questions will be forwarded by email to the Project Manager and the Project Engineer for a response.
 
Attention of Bidders is called particularly to the requirements for conditions of employment to be observed and minimum wage rates to be paid under the Contract (Davis-Bacon Act), Section 3 (Low  Income Resident  anticipation)  of the Housing and  Urban  Development  Act  of 1968, Section 109 (Non-Discrimination) of the Housing and Community Development Act of 1974, Section 503 (Non-Discrimination Against Employees with Disabilities) and Section 504 non- Discrimination  Against  Individuals  with  Disabilities)  of  the  Rehabilitation  Act  of  1973, Segregated Facilities, Executive Order 11246, and all applicable laws and regulations of the Federal government and State of Louisiana and bonding and insurance requirements. Minority owned firms, small businesses, and/or Section 3 businesses are encouraged to participate.
 
Anyone with knowledge of possible bid rigging, bidder collusion, or other fraudulent activities should call the Ascension Parish Legal Department at 225-450-1130.
 
The Ascension Parish Government shall not be responsible if the bidder cannot complete and submit a bid due to failure or incomplete delivery of the files submitted via the internet. Ascension Parish Government reserves the right to reject any and all bids for just cause.
 
The Parish of Ascension reserves the right to disqualify any Bid , response to a Request for Qualifications, or Request for Proposals if it is determined that the submitting business entity is not in good standing with the Louisiana Secretary of State or is not authorized to do business in the State of Louisiana. 
 
Ascension Parish Government reserves the right to reject any and all bids for just cause.
 
Kenny Matassa, Parish President
 
CHIEF -                  Please publish 03/28, 04/04, 04/11
ADVOCATE -       Please publish 03/28, 04/04, 04/11
WEEKLY-              Please publish 03/28, 04/04, 04/11